2001-05-02
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MINUTES OF THE ENCINITAS CITY COUNCIL, CARDIFF
SANITATION DISTRICT AND SAN DIEGUITO WATER DISTRICT
JOINT SPECIAL MEETING, MAY 2, 2001, 505 SOUTH VULCAN A VENUE
CALL TO ORDERIROLL CALL
Since this was a joint special meeting with the City Council, Board Member Holz chaired the
meeting, and called the meeting to order at 5:43 P.M.
Present:
Board Members Dennis Holz, James Bond, Christy Guerin, Maggie Houlihan, and
Jerome Stocks.
Absent:
None.
Also
Present:
Board Manager Miller, Board Clerk Cervone, Community Development Director
Holder, Fire Chief Heiser, Community Services Director Wigginton, Public Works
Director Wurbs, Financial Services Manager Suelter, Budget Officer Hill,
Information Services Director Boyles, Management Analyst Smith, Management
Analyst Phillips, Deputy Board Clerk Greene.
'There being a quorum present, the meeting was in order.
þ> AGENDA ITEM
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Budget Officer Hill reviewed the order of business for the workshop and introduced Board
Manager Miller, who reviewed the Board/City Council goals identified in January, 2001.
Financial Services Officer Suelter reviewed the City's General Fund Reserve Policy.
Regarding the New Programs, Budget Officer Hill stated there were 18 proposed New Program in
the General Fund; some were one-time items and others would have ongoing cost obligations. The
only personnel change for FY 01-02 was to increase the .5 FTE Facilities Maintenance Technician
to full time at the Community and Senior Center. The total cost of the New Programs, in the first
budget year was $1,182,848. In addition to the General Fund, there were also New Programs for
the Gas Tax Fund, Section 8 Housing Fund, Asset Forfeiture Fund, Encinitas Lighting and
Landscape District, Encinitas Lighting and Landscape District-Encinitas Ranch, and the San
Dieguito Water District.
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Staff members explained, and gave a brief presentation of each proposed New Program.
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05/02/01 CSD Joint Special Meeting
... Marco Gonzales, representing San Diego Baykeeper, addressed New Programs, 11 and 12, Public
... Works NPDES/ Stonn Drain Program Expansion to meet Pennit Reqlrirements and Engineering
NPDES/Storm Drain Program Expansion.
Board Member Holz declared a recess :trom 7:03 to 7:10 P.M.
BOARD/COUNCIL CONSENSUS
A discussion regarding the City's General Fund Reserve Policy was taken next, and there was
Board/Council consensus to review the reserve policy and consider amending it to represent a
reserve of 20% of the total operating budget from the General Fund rather than a specific
figure. It was stated the 20% reserve would be achieved over the next 6 years and then
maintained.
All of the New Programs were presented by staff as follows:
PROGRAM 1 - INTERIM LIBRARY - LEASE AND OPERATIONS
Presented by Management Analyst Phillips.
PROGRAM 2 - CONTRACT SERVICES FOR GEOGRAPHIC INFORMATION
SERVICES SUPPORT
. Presented by Infonnation Services Manager Boyles.
PROGRAM 3 - EXTERNAL SECURITY ASSESSMENT FOR INFORMATION
TECHNOLOGY SYSTEM
Presented by Information Services Manager Boyles.
PROGRAM 4 - GEOGRAPHIC INFORMA TION SYSTEMS FILE
REPLACEMENT
SERVER
Presented by Information Services Manager Boyles.
PROGRAM 5 - CITIZEN P ARTICIP A TION PROGRAM IMPLEMENTATION
Presented by City Manager Miller.
PROGRAM 6A & B - EXTEND 2.0 FTE CONTRACT PLANNER POSITIONS
THROUGH FY 01-02. POSSIBLY FY 02-03
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Presented by Community Development Director Holder.
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... PROGRAM 7 - PURCHASE OF TELEST AFF SCHEDULING SOFIW ARE FOR FIRE
r DEPARTMENT
Presented by Fire Chief Heiser.
STAFF DIRECTION
Staff was directed to visit the City of Chuta Vista, currently using the Telestaff Seheduliug
Software, for review.
PROGRAM 8 - PURCHASE AND INSTALLATION OF AUTOMATIC EXTERNAL
DEFIBRILLA TORS AT CITY FACILITIES
Presented by Fire Chief Heiser.
PROGRAM 9 - CONTRACTUAL SERVICE FOR FIRE PREVENTION BUREAU
Presented by Fire Chief Heiser.
PROGRAM 10 - COMMUNITY & SENIOR CENTER - MAINTENANCE &
OPERATIONS
.a Presented by Community Services Director Wigginton regarding the ¡nfonnation Technology
"r Division portion, and Public Works Director Wurbs, regarding Facility and Site Maintenance.
BOARD/COUNCIL CONSENSUS
There was Board/Council consensns to direct staff to provide further information regarding
the purchase of a uew vehicle for the Facilities Maiuteuance Technician for the Community
& Senior Center.
PROGRAM II - PUBLIC WORKS NPDES/STORM DRAIN PROGRAM EXPANSION
TO MEET PERMIT REOUIREMENTS
Presented by Public Works Director Wurbs.
PROGRAM 12 - ENGINEERING NPDESISTORM DRAIN PROGRAM EXPANSION TO
MEET PERMIT REQUIREMENTS
Presented by Engineering Services Director Archibald.
PROGRAM 13 - SUPPORT FOR EXPANSION OF CITY PARKS & BEACHES
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Presented by Community Services Director Wigginton.
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. PROGRAM 14 - GREYSTONE PARK SITE MAINTENANCE
Presented by Community Services Director Wigginton.
PROGRAM 15 - HALL PROPERTY PARK SITE MAINTENANCE
Presented by Community Services Director Wigginton.
PROGRAM 18 - STANDARD PACIFIC PARK SITE MAINTENANCE
Presented by Community Services Director Wigginton.
PROGRAM 19 - EXPAND EXISTING STREET PROGRAMS
Presented by Public Works Director Wurbs.
PROGRAM 20 - SUPPORT EXPANDED SECTION 8 HOUSING PROGRAM BY
ADDING .4 FTE PROGRAM ASSISTANT
Presented by Community Development Director Holder.
. PROGRAM 21 - PURCHASE 2 OUAD-RVNNERS FOR MARINE SAFETY SERVICES
Presented by Fire Chief Heiser.
PROGRAM 22 - CITYWIDE LANDSCAPE MAINTENANCE OUAIL GARDENS DRIVE
& COAST HIGHWAY 101 DOWNTOWN BEAUTIFICATION
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Presented by Engineering Services Director Archibald.
PROGRAM 23 - ENCINIT AS RANCH LANDSCAPE MAINTENANCE OUAIL
GARDENS. P ASEO DE LAS VERDES AND CALLE BARCELONA
Presented by Engineering Services Director Archibald.
PROGRAM24-METERPURCHASECHANGEOUTPROGRAM
Presented by Public Works Director Wurbs.
BOARD/COUNCIL CONSENSUS
There was Board/Council consensus to provide more informatjon regarding the meter
replacement program.
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ø PROGRAM 2S - METER READING EOUIPMENT
Presented by Public Works Director Wurbs.
STAFF DIRECTION
There was staff direction to provide further information regarding a place holder in the FY
02/03 budget for those lands monitored and maintained through the MHCP program.
Board Member Holz declared a recess from 9:05 to 9:25 P.M.
Management Analyst Smith reviewed the Capital Improvement Program (CIP).
Ms. Smith stated that subsequent to the April 18, 2001, presentation, several adjustments Were
made to the CIP which effected the ending fund balance of the General Fund. The first change was
to the scheduling of the Hall property development which was reprogrammed from FYO 1-02 and
FY 02-03 to FY 02-03 and FY 03-04. The second major change moved the Hall Property debt
service payment :trom the Capital Program to the Debt Service Line Item.
Ms. Smith sajd the proposed six-year program contained $60.4 mil!íon in capital improvement and
work projects. Of that total, $12,563,174 was programmed for FY 01-02 and $12,827,278 was
programmed for FY 02-03. Of the 69 proposed projects in the cIP, 47 were carry-overs from the
" FY 2000-2005 CIP and 22 were new additions.
SUMMARY OF CONSULTANT SERVICES & STUDIES (WORK PROJECTS) FY 2002-
2007
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. COMMUNITY CHARACTER IMPLEMENTATION/GENERAL PROGRAM &
ZONING ORDINANCE /GENERAL PLAN REVISIONS
Presented by Management Analyst Smith.
BOARD/COUNCIL CONSENSUS
There was Board/Council consensus to increase the proposed funding for FY 01-02 for the
Community Character Implementation/General Program & Zoning Ordinance/General Plan
Revisions from $126,500 to $150,000.
. COMMUNITY IDENTIFICATION SIGNS
STAFF DIRECTION
There was stalT direction to provide further information regarding Identification Signs for
Olivenhain and Cardiff.
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, PARKS & BEACHES
. INDIAN HEAD CANYON D&D
STAFF DIRECTION
There was staff direction to amend the hodget document hy placing a footnote regarding the
reimbursement of Indian Head Canyon.
. HALL PROPERTY ENVIRONMENTAL DESIGN & DEVELOPMENT
STAFF DIRECTION
There was staff direction to move np the appropriation 01$2,000,000 for the Hall property
to FY 01-02.
STREETS AND ROADS
. COASTIDGHWAY 101 BEAUTIFICATION FUND
BOARD/COUNCIL CONSENSUS
There was Board/Council consensus to Create a new ClP entitled "North Coast Highway 101
, . Pedestrian and Sidewalk Improvements," nsing funding from the Coast Highway 101
' Beautification fund.
. DOUBLE LL RANCH ROAD EMERGENCY ACCESS GATE UPGRADE
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BOARD/COUNCIL CONSENSUS
There was Board/Council consensus to move the $60,000 for the Double LL Ranch Road
Emergency Gate Upgrade from FY 03-04 to FY 01-02.
. SAFE ROUTES TO SCHOOLS & OTHER SIDEWALK PROJECTS
BOARD/COUNCIL CONSENSUS
There was Board/Council consensns to make, as a top priority, sidewalk improvements east
of the (I-5) freeway on the south side of Birmingham Drive.
STAFF DIRECTION
There was staff direction to add Santa Fe Drive (East of 1-5) to the Safe Ronte to
School/Sidewalk CIP.
NEW CIP PROJECT - TURN MOVEMENTS AND SYNCHRONIZATION
BOARD/COUNCIL CONSENSUS
. There was Board/Council cousens us to create a separate CIP Project that would address
r turn movements and synchronization on Encinitas Boulevard and EI Camino Real.
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STAFF DIRECTION
There was staff direction to provide information regarding TransNet funding for the Quan
Gardens Drive Widening and Improvement.
UAIL GARDENS DRIVE WIDENING AND IMPROVEMENT
Michael Colton and Bruce Ehlers requested that the Council add to the Parkland Acquisition Fund
and consider acquiring the property located at Encini1as Boulevard and Rancho Santa Fe Road as
possible parkland.
MANCHESTER A VENUE REALIGNMENT
STAFF DIRECTION
There was staff direetion to re-visit the entire Manchester Avenue improvemenl> at a future
Council Meeting.
Budget Officer HilI reviewed the Six Year Financial Plan.
The Board/Council's Vision, Goals, and Accomplishments were reviewed next.
BOARD/COUNCIL CONSENSUS
.A. There was Board/Couneil eonsensns to add Goal #37, that would address the need for a dog
r park.
GOAL #27 mE ESTABLISHMENT OF AN ENVIRONMENTAL ADVISORY GROuP
TO ADVISE THE CITY ON POSSIBLE BEST MANAGEMENT PRACTICES
STAFF DIRECTION
Council Members Guerin and Houliban, along witb City Manager Miller, were directed to
explore options of how to recrnit and staff an Environmental Review Committee.
ADJOURNMENT
Board Member Holz declared the meeting adjourned at 11 :45 P.M.
bor Cervone, Board Clerk
By: Kathy Greene,
Deputy Board Clerk
Dennis Holz, Board Member
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