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2000-06-06 . ~ ~ MINUTES OF CARDIFF SANITATION DISTRICT, SAN DIEGUITO WATER DISTRICT & ENCINIT AS CITY COUNCIL JOINT SPECIAL MEETING JUNE 6,2000,4:00 P.M, 505 SOUTH VULCAN AVENUE CALL TO ORDER/ROLL CALL Since this was a joint special meeting held before the special City Council meeting, James Bond called the meeting to order at 4:03 P.M. Present: Board Members James Bond, Sheila Cameron, Chuck DuVivier, Christy Guerin, and Dennis Holz. Absent: None. Also Present: Board Manager Miller, Board Attorney Sabine, Board Clerk Cervone, Community Development Director Holder, Public Works Director Wurbs, Engineering Services Director Archibald, Community Services Director Wigginton, Fire Chief Heiser, Financial Services Manager Suelter, Budget Officer Hill, Accounting Manager Lembach, Fire Division Chief Tufts, Management Analyst Phillips, Management Analyst Smith, Risk Manager Schwarm, Lifeguard Supervisor Giles, Computer Technician II Mueller, Deputy Board Clerk Greene. There being a quorum present, the meeting was in order. PLEDGE OF ALLEGIANCE AGENDA ITEMS Jl. Second Workshop on FY2000-2005 Capital Improvements Proeram and New Operatinl! Prol!rams. Contact Person: Budl!et Officer Hill and Manal!ement Analyst Smith, Receive report and provide staff direction. Before the staff presented their report, the speakers were heard. Bob Bonde urged the Council to proceed with caution when approving new positions. Bruce Ehlers, representing the Olivenhain Task Force, and Deborah Muzzy, reviewed the Task Force's request for funding that was presented at the May 3, 2000, City Council Special Budget Meeting. 06/06/00 CSD Jt. Sp. Mtg. Mtg. #2000-J{L, Bk. #3, pageJ l.oI.LJ Page 1 06/06/00 CSD Joint Special Meeting if' Jerry Brooks, representing the Encinitas Visitors Center requested funding for operational support in the amount of $85,000 per year. Susan Anderson, representing the Cardiff Chamber of Commerce, requested funding in the amount of$16,800, for the irrigation system at Carpentier parkway. Board Manager Miller said that staff was pleased to present the FY 2000/200 I proposed budget for Council consideration. He said that during the past months, staff had attempted to incorporate the direction given at the May 3, 2000, Special Workshop. As a result, the proposed budget has a general fund unallocated contingency of $1,054,000. Mr. Miller said the budget included all of the New Program requests and proposed staffing levels, and an increase in the cash reserve from $5.5 million to about $5.6 million. Mr. Miller said the operating budget had been trimmed by hundreds of thousands of dollars which helped the City realize the unallocated contingency amount of $1,054,000. He said the budget represented a 2% increase in the current fiscal year budget, not including the New Programs. Mr. Miller reviewed a request from the Tourism and Marketing Committee for proposed funding in the amount of$1,1O0,000. - Mr. Miller said the budget currently showed a fully funded position for the Assistant City Manager and it was not his intention to fill the position in the next fiscal year. He requested that the Council consider dedicating those resources for purposes of organizational development and continued team building within the organization. Regarding the new positions proposed, Mr. Miller said the positions were being proposed in the spirit of trying to get the job done. 06/06/00 CSD Jt. Sp. Mtg. Page 2 Mtg. #2000--10-, Bk. #3, Page.llo f In closing, Mr. Miller stated staff was looking for direction in the preparation of the budget which would be adopted on June 21, 2000. He said the budget included a fully funded CIP program, and it included increasing the reserve and fund balances. Director of Engineering Services Archibald reviewed the funding requests from the Olivenhain Task Force, stating that some of the requests were funded, but not specifically as part of their request. ACTION: Cameron moved to fund the Visitors Center $10,000. above their current funding level to $75,000. for the next fiscal year, however, if the County of San Diego contributed $10,000. towards the Visitors Center, deduct that amount from the $75,000. request, make corrections to their (the Visitors Center) budget, and discuss all of those issues at a future Tourism and Marketing meeting. , - 06/06/00 CSD Joint Special Meeting ~ Motion failed for lack of a second. ACTION: There was Board consensus to review the funding request from the Tourism and Marketing Committee at the June 21, 2000, Council meeting and to also review the funding request from the Encinitas Visitors Center in conjunction with the Tourism and Marketing Committee funding request. Budget Officer Hill and Management Analyst Smith reviewed the FY2000-2005 Capital Improvements Program and New Operating Programs. The following direction was given regarding their report: STAFF DIRECTION: Review page 79R, "Sand Retention and Beach Nourishment Programs" and consider changing the title to "Beach Sand Replenishment." In future CIP budget documents, show the cost to date on active projects and show unspent funds on active projects. " Review prior year appropriations regarding sand issues. BOARD CONSENSUS: There was Board consensus to place $25,000. in the Unfunded Capital Project, "Alley Improvement Marching Fund/Revolving Loan Fund". STAFF DIRECTION: Prioritize projects regarding the unfunded Capital Project, "Sidewalks on East Side of Vulcan Avenue." Place $25,000 as a line item to be used to pursue grants for "Safe Route to School," design and construction. BOARD CONSENSUS: There was Board consensus to approve the request in the amount of $16,800. from the Cardiff Chamber of Commerce (requested by Susan Anderson at the beginning of the meeting), for the irrigation system at Carpentier parkway. 06/06/00 CSD Jt. Sp. Mtg. Page 3 Mtg. #2000-J(L, Bk. #3, pageJ (08 BOARD CONSENSUS: Regarding the "Downtown Parking Facility" project, there was Board consensus to move all funding forward to FY 2001, and discuss at the June 21,2000 Council meeting. .- Accounting Manager Lembach, and Fire Division Chief Tufts, gave a brief report on the cost and funding analysis for Fire Station #5. - 06/06/00 CSD Joint Special Meeting . Budget Officer Hill reviewed the New Programs that had not been discussed at the May 3, 2000, Special Workshop. BOARD CONSENSUS: There was Board consensus to support the increase regarding the Permanent Lifeguard position. ACTION: DuVivier moved, Guerin seconded to discuss the remaining budget items after the 7:00 P.M. Special Council meeting. Motion carried, Ayes: Bond, Cameron, DuVivier, Guerin, Holz; Nays: None. J2. Introduction of Fiscal Year 2000-2001 Draft Budget. Contact Person: Budget Officer Hill. Receive report and provide staff direction, During the Special City Council meeting, there was Board consensus to schedule a Special Budget meeting on June 20, 2000, from 4:00 to 6:00 PM, to continue the remaining CIP items and the introduction of the Fiscal Year 2000-2001 draft budget. . ADJOURNMENT Board Member Bond recessed the meeting at 6:39 P.M., to be continued on June 20, 2000. ~~~erk By: Kathy Greene, Deputy Board Clerk J~~:-~ / 06/06/00 CSD Jt. Sp. Mtg. Page 4 Mtg. #2000-J[L, Bk. #3, Page ~ , .