2000-05-03
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MINUTES OF ENCINITAS CITY COUNCIL, CARDIFF 'ANITATION
DISTRICT, & SAN DIEGUITO WATER DISTRICT, JOINT S CIAL MEETING
MAY 3, 2000, 4:00 PM, 505 SOUTH VULCAN A ENUE
CALL TO ORDER/ROLL CALL
Since this was a joint special meeting with the Cardiff Sanitation Distri t, San Dieguito Water
District, and Encinitas City Council, Board Member Bond called the meetin to order at 4: 11 P.M.
Present:
Board Members James Bond, (until 8:51 P.M.), Sheila C
Christy Guerin, and Dennis Holz.
Absent:
None.
Also
Present:
eron, Chuck Du Vivier,
Board Manager Miller, Board Clerk Cervone, Pub ic Works Director
Wurbs, Community Development Director Holder, Comm ity Services Director
Wigginton, Engineering Services Director Archibald, Fire hief Heiser, Sheriffs
Lt. Don Fowler, Financial Services Manager Suelter, Budget Officer Hill,
Information Systems Manager Boyles, Risk Manager Schw , Personnel Officer
Beckord, Management Analyst Smith, Management An lyst Phillips, Deputy
Board Clerk Greene.
There being a quorum present the meeting was in order.
PLEDGE OF ALLEGIANCE
AGENDA ITEM
1.
Worksho of Fiscal Year 2001-2005 Five-Year Ca italIm ro ement Plan and New
Pro rams. Contact Person: Mana ement Anal st Smith and ud et Officer Hill.
Board Manager Miller stated that the purpose of the workshop was to revie the proposed Capital
Improvement Plan (CIP) and New Program requests for next year, examine the Five-Year forecast
and how those requests fit into the forecast, and explore any other fund ng needs that may be
directed by the Councilor members of the public.
Mr. Miller said the CIP and New Program requests were designed to re pond to the Council's
stated goals for the next fiscal year. The five year projections include all anticipated costs
including projected cost of living increases, salary impacts, ongoing new pr gram costs, and future
year CIP projects without diminishing the City's cash reserve.
Mr. Miller encouraged the Council to focus on the program needs and not e funding sources at
this time.
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Budget Officer Hill reviewed the General Fund accounts for all discretio ary financial resources.
Ms. Hill said a broad range of municipal activities was provided thro gh this fund including
operating and capital projects, and projects are financed either partially or completely with the
City's General Fund.
Management Analyst Smith reported on the Capital Improvement Progr (CIP), and said the
proposed CIP contained $57,478,000 in capital improvement and work pr ~ects over the five-year
period. Of that total, $19,026,477 was proposed for funding next fiscal y . Of the 70 proposed
capital projects, 49 were carry-overs from FY2000-2004 CIP and 21 were n w projects.
Ms. Smith presented information on each capital project and said the proj ts were organized into
the following categories:
Consultant Services & Studies.
Drainage Projects.
Wastewater Projects.
Parks & Beaches Projects.
Streets & Roads Projects.
Water Projects.
Unfunded Projects
Projects with Funding beyond the Five-Year Plan.
Board Member Holz requested the amount of $10,000 listed under "Cons
Issues" be increased from $10,00 to $50,000 - $100,000.
t Workshop on Rail
BOARD CONSENSUS
There was Board Consensus to increase the amount of the "ConsuIta t Workshop on Rail
Issues" to $50,000.
Ms. Smith continued her presentation and after considerable Council dis ussion, the following
direction was given to staff:
STAFF DIRECTION
. Provide information regarding a breakdown of TOT funds collected
. Provide information regarding the placing of funds into a separate ccount to be used for
Tourism & Marketing.
. Consider moving $290,000 in the Downtown Streetscape fundi g to the Parkland
Acquisition Fund.
. Consider obtaining grant funding for all CIP projects.
Board Member Bond declared a recess from 6:06 to 6:21 P.M.
The speakers were taken next.
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Anne Omsted read a letter &om Nancy DeGhionno requesting that i provements on Vulcan
A venue between Leucadia Blvd. and La Costa A venue be included in the 5 year Plan.
Deborah Muzzy, representing the Olivenhain Town Council, read a letter D nn Molly Hannan, Vice
President of the OTC, that requested fimding for the beautification of R cho Santa Fe Road and
Manchester Avenue, create a fimd for improving the appearance of "the w ll" on Rancho Santa Fe
Road, place public utility lines underground along Rancho Santa Fe Roa , acquire park land for
Olivenhain, develop safe trails for non-motorized travel along the major roa s in Olivenhain.
Bruce Ehlers, representing the Olivenhain Task Force spoke in support of all of the requests
mentioned by Ms. Muzzy and also requested fimding for the following projects: Signage on
Olivenhain, beautification of Manchester Avenue, traffic calming measures ong RSF Road, traffic
calming measures along Lone Jack Road, acquire missing trail connections safe bicycle paths and
trails to schools, and alternative transportation to and &om the coaster.
The Youth Commission and Arts Commission fimding requests were taken ext.
Candace Porter, representing the Youth Commission, presented the Youth Commission's fimding
requests for New Programs, consisting of Expansion of Teen Activity Seri s, Program 27 A, and
Partnership with Media 101, Program 27B, and asked that two existing pro ams, Teen Expo at La
Costa Canyon High School, Program 28, and Expansion of Teen Trips, Prog am 29, be expanded.
Budget Officer Hill stated that the Youth Commission had submitted a T en Center Trust Fund
request at the April 26, 2000, City Council meeting in the amount of $ 102,0 O.
YOUTH COMMISSION DIRECTION
. Provide further explanation/information to the Council regarding t e request for funding
for Program 27B, Partnership with Media 101.
Michael Chamow, representing the Arts Commission, presented the Arts ommission's fimding
requests for New Programs, consisting of Chalk Encinitas, Program 26A, ndangered Spaces Art
Exhibit, Program 26B, Leucadia-North Coast Highway 101 Banner Progr , Program 26C, Surf
Art Exhibit, Program 26D, San Dieguito Art Guild Speaker Series, P ogram 26E, Musical
Equipment for San Dieguito High School District, Program 26F, and C eate Public Sculpture
Location, Program 26G, and requested that three existing program, Arts Master Plan
Development, Program 25A, Perfonning Arts in the Classroom Projec, Program 25B, and
Independent Film Society, Program 25C, be expanded.
Budget Officer Hill stated that the Arts Commission had submitted a Tru t Fund request at the
April 26, 2000, City Council meeting in the amount of$6l,812.
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BOARD CONSENSUS
There was Board consensus to approve, in concept, funding for the outh Commission and
Arts Commission programs 25 through 29 and to approve the Trust Fund requests for the
Youth and Arts Commissions.
New Operating Programs and proposed off-cycle approvals were taken ne 1.
Budget Officer Hill said there were two Work Projects and six New Prog
Council and Management Team goals which require off-cycle approval.
s relating to the City
Public Works Director Wurbs reviewed the request for off-cycle New Pro ram entitled, "NPDES
Comprehensive Storm Drain Monitoring," consisting of the following pos tions:
1.0 FTE Street Maintenance Worker II
1.0 FTE Lead Street Main Worker
2.0 Wastewater Collection Workers II
Ms. Wurbs said the addition of the 2.00 Wastewater Collection Wor
Maintenance Worker II, and the Lead Street Maintenance Worker woul
Wastewater Division to continue to provide the same level of custome
current service levels since the City was incorporated.
rs II, the 1.00 Street
allow the Streets and
service in relation to
BOARD CONSENSUS
There was Board Consensus to approve the 1.0 FTE Street Mainte ance Worker II, 1.0
FTE Lead Street Main Worker, and 2.00 Wastewater Collection Wo kers II as requested
by staff.
Engineering Services Director Archibald reviewed the request for off. cycle New Programs
entitled, 1.0 FTE Associate Civil Engineer, and the reclassification of Assistant Engineer to
Associate Engineer.
Mr. Archibald stated the additional engineer would be designated a "flo ter" position to assist
with either public or private development as necessary. Mr. Archibald said the new position
would be used to replace contract plan check workers and could perro additional duties as
needed. The position would improve the "turn around" time for plan chec s and would allow the
Engineering Department to complete additional capital improvement proje ts.
Regarding the reclassification of Assistant Engineer to Associate Enginee Mr. Archibald stated
that by reclassifying the position, the City would be able to more activel recruit a Registered
Professional Engineer who could fulfill the role of project manager.
STAFF DIRECTION
. Provide direction to consultants doing the upcoming Class & C mp Study to review
work load levels and staff availability throughout the City to det rmine if all current
positions are needed.
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Board Member Bond declared a recess from 8:27 to 8:36 P.M.
Before the New Programs portion of the Workshop continued, staff was d rected to:
STAFF DIRECTION
. Meet with the citizens of Olivenhain regarding their CIP requests as mentioned during
the earlier portion of the meeting, and report information discus ed at that meeting to
the City Council.
The New Programs presentation continued.
Community Development Director Holder reviewed the request for off-c cle New Programs for
Current Planning and Advanced Planning entitled, 1.0 FTE Environmen al Planner, Consultant
Services and 1.0 FTE Receptionist/Secretary, .50 FTE Management As istant, Facilitator, and
for Advanced Planning, 1.0 FTE Full time Planner.
STAFF DIRECTION
. Consider changing the Environmental Planner title to Environme
.
Information Systems Manager Boyles reviewed the request for off-cycle ew Program entitled
"Technology Strategic Plan & Implementation Service Access Through Electronic Services."
Mr. Boyles stated the program provided for consulting services and e uipment necessary to
develop and implement a multi-year strategic technology plan.
Mr. Boyles said the request was for the amount of $70,000 for a consulti g firm that would be
selected to develop the master technology plan, and to begin work in the cent budget year.
ACTION:
Guerin moved, Cameron seconded to approve in concept the foil wing off-cycle New
Programs: 1) NPDES Comprehensive Storm Drain Monitoring consis ing of 4 positions; 2)
1.0 FTE Associate Civil Engineer, and reclassification of Assistant E gineer to Associate
Engineer; 3) 1.0 FTE Environmental Planner; 4) Appropriate $15,00 for the consultant
study for the Development Services counter; and 5) Appropriate $7 ,000 for the Master
Plan Study for the Technology Strategic Plan. Motion carried. Ayes: ameron, DuVivier,
Guerin, Holz; Nays: None; Absent: Bond.
The New Programs presentation continued.
Management Analyst Phillips reviewed the New Program #7, entitled Libr
Operations.
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Board Clerk Cervone reviewed New Program #8, entitled Civic Center ublic Receptionists.
Ms. Cervone said the program was related to the Civic Center lobby stu y and remodel and
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security issues and would not be ready for proposal until later in FY 200 -01. She said staff may
approach the Council for an off-cycle appropriations later in the year,
Board Manager Miller said staff wanted to see if there was a way t provide this kind of
coverage with the City's current staffing levels and also to review the ph sical reconfiguration of
the area. He said staff was not asking the Council to approve a new pos'tion at this time, but to
basically advise the Council that staff would be experimenting with alte atives that may need to
be reviewed in the future,
Mr. Miller requested, for purposes of developing the City's Multi year 5 ear forecast, that these
funds be allocated in a subsequent fiscal year.
STAFF DIRECTION
. Remove New Program #8, entitled Civic Center Public Receptionis at this time.
Management Analyst Phillips reviewed New Program #10, entitled "Addi ional Special Purpose
Officer for Community Oriented Policing in Downtown/Beach Area".
Fire Chief Heiser reviewed New Program #11, entitled "Reclassific tion of Management
Assistant To Emergency Preparedness Officer.
Community Services Director Wigginton reviewed New Program #12, entitled "Increase
Specialist from .5 FTE to 1.0 FTE for Community/Senior Center Goal.
Financial Services Manager Suelter reviewed New Program #14, entitled "Financial Reporting
Regulatory Changes."
Personnel Officer Beckord reviewed New Program #15, entitled ".50 FT Program Assistant,
Increase to Full Time."
BOARD CONSENSUS
There was Board consensus to continue the remaining New Program presentations to a
special workshop on June 7, 2000, and to cancel the special workshop scheduled for May
23, 2000.
STAFF DIRECTION
. Provide a list of the New Programs that were not presented at this meting.
. Review the possibility of hiring a full time grant writer/writers.
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ADJOURNMENT
Board Member DuVivier declared the meeting adjourned at 9:26 P.M.
'\
G2Ck
r
De or ervone, Board Clerk
By: Ka y Greene,
Deputy City Clerk
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