2000-02-23 (2)
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MINUTES OF ENCINITAS CITY COUNCIL, CARDIFF SA 7TATION DISTRICT,
AND SAN DIEGUITO WATER DISTRICT JOINT SPE 1AL MEETING
FEBRUARY 23,2000, 6:00 P.M, 505 SOUTH VUL 'AN AVENUE
CALL TO ORDERIROLL CALL
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Since this was a joint special meeting held after the regular City Co cil meeting, James Bond
chaired the meeting.
Board Member Bond called the meeting to order at 6:45 P.M.
Present:
Board Members James Bond, Sheila Cameron, Chuck uVivier, Christy . Guerin,
and Dennis Holz.
Absent:
None.
Also
Present:
City Manager Miller, City Attorney Sabine, City Clef Cervone, Assistant City
Manager Benson, Community Development Director Hol er, Engineering Services
Director Archibald, Interim Public Works Director W bs, Financial Services
Manager Suelter, Budget Officer Hill, Management An yst Smith, Management
Analyst Hippert, Management Analyst Phillips, Manage ent Analyst DeCordova,
Engineer and Planning Supervisor Graves, Park & Bach Supervisor Cotton,
Deputy City Clerk Greene.
There being a quorum present, the meeting was in order.
AGENDA ITEMS
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Management Analyst Smith reviewed the staff report. She presented 0 progress reports, the
fIrst a compilation of all currently active Capital and work projects, an the second report the
projects that have been completed.
Ms. Smith said that at the mid-point of the fiscal year, there were 120 cent projects: 6 nearing
completion; 85 in various stages of progress, and 29 on hold or have not yet been initiated.
Thirty-three projects were completed since the last CIP status report.
Before Ms. Smith continued with her report, Mayor Bond announced he speakers would be
taken next.
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02/23/2000 CSD Joint Special Meeting
Juli Gillette, representing the Olivenhain Garden Club, said the Olivenh' community would like
to build on its rural character and the beautification of Rancho Santa e Road would be a good
start.
Management Analyst Smith continued her presentation.
She said five mid-year adjustments were being proposed to the Capi
and requested approval for the proposed adjustments.
Improvement Program
ACTION:
Cameron moved, Guerin seconded to approve the following mid- ear adjustments to the
Capital Improvement Program:
1.
Rancho Santa Fe Realil!Dment At Encinitas Blvd. - Reduc Project Budget From
$600,000 To $25,000 And Transfer $575,000 To Prop sed Olivenhain Road
Widening Project.
Olivenhain Road Widenin2 - Create New Project And A ropriate $575,000 Of
Transnet Funds Previously Appropriated To The Rancho anta Fe Realignment
Project.
Civic Center Roof Rehabilitation Project - Authorize E rly Appropriation Of
$35,000.
SDWD Water Rate Study - Appropriate Additional $40, 00 From The SDWD
Replacement Fund For The SDWD Water Rate Study & Tra sfer The Project From
The Operating Budget To The Capital Improvement Progra .
Rancho Santa Fe Turn Pockets Project - Appropriate Addi 'onal $66,000 To The
Rancho Santa Fe Turn Pockets Project For Future Landscapi g Improvements.
Motion carried. Ayes: Bond, Cameron, DuVivier, Guerin, Holz; Na s: None.
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5.
The Council reviewed the status of each of the Capital Improvement Pro ects, and the following
direction was given:
The Council requested the following issues be reviewed/discussed at the r Goal Setting Session
scheduled for March 29, and 30, 2000.
. Rancho Santa Fe Turn Pockets Project - Address Landscapi g In Relation to the
Retaining Wall On Rancho Santa Fe Road.
. Review Economic Development Plan Implementation Projects.
. Review Cardiff By the Sea Specific Plan.
. Review North Coast Hwy 101 Corridor Study.
. Review Miscellaneous Drainage Projects, Discuss Removal Of Util ty Poles.
. Review Coordinating the Leucadia Nuisance Storm Water Coli ction System Project
and the Storm Water Compliance Environmental Fund (Cottonwo d Creek) Project.
. Review CSD-Olivenhain Trunk Easement Access, Phase 1 of 3.
. Review Sand RetentionlBeach Nourishment Pilot Program.
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. Review and Provide Realistic Time Lines for the Following P rks & Beaches Projects:
Manchester Sports Park Design & Development, ESD Site Des gn & Development, and
Sun Vista Park Design & Development.
. Re-Prioritize CIP Engineering Projects.
. Review Mitigating Land Purchased by the City.
. Consider Hiring a 1.0 FTE Environmental Planner for the Co munity Development.
. Consider Hiring an Environmental Crew for Streets/NPDE for the Public Works
Department.
The Council requested that the staff review and provide further i onnation regarding the
following issues:
STAFF DIRECTION
Enl!ineerinl! Department - Review 10 Foot Sound Wall Landscapin Located in Downtown
Oceanside for Consideration Regarding Retaining Wall Located on ncho Santa Fe Road.
Enl!ineerinl! Department - When Listing Mid-Year Changes to the CIP, Create A Column
that shows the Date of Council Action.
City Manal!ers Office - Provide Breakdown of Specific Projects Regarding "Economic
Development Plan Implementation Projects."
Community Development Department - Provide MHCP Status Repo .
Enl!ineerinl! Department - Provide Full Set of Plans for the Leucadia uisance Storm Water
Collection System Project for the Council and the Public.
Public Works Department - Review Coordinating Civic Center
Project and Civic Center Interior/Exterior Entry Redesign.
ourtyard Resuñacing
Finance Department - Amend Budget Amount for Sand Retention/Be ch Nourishment Pilot
Program.
Enl!ineerine: Department - Review Bikeway Striping Annual Pavemen Overlay Program, to
include reviewing Painting the Sides of the Road a Different Color to D fme the Bike Path.
Enl!ineerinl! Department - Provide Complete Accounting for the 1-5 In erchange at Leucadia
Blvd. Project.
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Fiscal Year 1999-2000 Ci and District Mid- Year Bud ts and Ado tion of
Corres ondin Resolutions: Ci of Encinitas Resoluti n 2000-12. Cardiff
Sanitation District Resolution 2000-05. and San Die uito Wat r District Resolution
2000-08, Contact Person: Budl!et Officer Hill.
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02/23/2000 CSD Joint Special Meeting
Budget Officer Hill reviewed the FY 1999-2000 City and District mid year budgets. She stated
that the City continues to experience strong financial conditions. Sh said the City would be
receiving several one-time revenues this fiscal year such as the rei bursement of the Indian
Head canyon property, Public Employees' Retirement System payroll credits and the one time
State correction for property tax losses suffered when the Educational elief Augmentation Fund
(ERAF), was introduced,
Ms Hill said that staff had revised General Fund projected balance at June 30, 2000 to be
$8,532,718. At mid year, one new fund, Solid Waste/Household H dollS Waste had been
created and two Grant funds had been consolidated into one Federal Grant fund.
General Fund revenue projections increased 2.4% to a total of $34,017,763. Expenditures were
proposed to increase by $192,497 to a total of $25,590,034 representing ess than 1%.
Ms. Hill reviewed the major changes to revenues, expenditures an interfund transfers by
department and division.
She reviewed a summary of Personnel stating no new positions were pr posed during mid-year.
She requested the Web Site Specialist's position be modified to reflect. 5 FTE's, not .60 FTE's
as currently shown.
Mayor Bond requested that in the future, FTE employees and Contra t employees be shown
separately.
ACTION:
Du Vivier moved, Holz seconded to modify the Web Site Specialist p sition hours from .60
FTE to .75 FTE. Motion carried. Ayes: Bond, DuVivier, Gueri , Holz; Nays: None;
Absent: Cameron.
Budget Officer Hill requested that the Council/Board adopt City Reso tion 2000-12, Cardiff
Sanitation District Resolution 2000-05, and San Dieguito Water Distri t Resolution 2000-08,
approving the Mid- Year Budgets for Fiscal Year 1999-2000.
ACTION:
Holz moved, Du Vivier seconded to adopt City Resolution 2000-12, Car iff Sanitation District
Resolution 2000-05, and San Dieguito Water District Resolution 2000-0 , approving the Mid-
Year Budgets for Fiscal Year 1999-2000. Motion carried. Ayes: Bond Cameron, DuVivier,
Guerin, Holz; Nays: None.
The Council thanked the staff for a great job preparing the CIP and budgets,
of applause.
d gave them a round
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ADJOURNMENT
Mayor Bond declared the meeting adjourned at 9:50 P.M.
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