1999-04-21
..
MINUTES OF ADJOURNED JOINT SPECIAL MEETIlfG OF CARDIFF
SANITATION DISTRiCT, SAN DIEGUITO WATER DISTRiCT &
ENCINITAS CITY COUNCIL, APRIL 21, 1999, 6:30 P.M
CALL TO ORDER/ROLL CALL
Mayor Cameron called to order the adjourned joint April 20, 1999, meeting at 9:36 P.M.
Present:
Absent:
Also
Present:
Mayor Sheila Cameron, Council Members James Bond, Chuck Du Vivier, Christy
Guerin, and Dennis Holz.
None.
Interim City Manager Acker, Interim City Attorney Sabine, Assistant City
Manager Benson, Deputy City Clerk Greene, Financial Services Manager Suelter,
Budget Officer Hill, Management Analyst Smith, Public Works Director Nelson,
Engineering Services Director Archibald, Community Services Director
Wigginton, Community Development Director. Holder, Fire Chief Heiser,
Management Analyst Phillips, Management Assistant Hippert, Secretary Maluia.
,.
There being a quorum present, the meeting was in order.
AGENDA ITEMS
J1.
b)
Review Conceptual Approval/Denial of Proposed NewOperatine: Proe:rams
for Fiscal Year 1999/2000. Contact Persons: Financia~ Services Manae:er
Suelter and Budf:et Officer Hill.
Budget Officer Hill reviewed the City and District approved personnel positions for Fiscal Vear
1998/99, the proposed personnel positions for Fiscal Vear 1999/2000, and the New Operating
Programs for Fiscal Vear 1999/2000.
There was Council consensus to conceptually approve the following New Operating
Programs for Fiscal Year 1999/2000:
General Fund
PgNo. Name of Program on Funding Source Amount Included Council Comments
Grey Bk Program Description Department/Div FY99-00 in Budget Decision
131 City Council 1.0 FTE City Council Approved Yes Approved
Administrative Support Div Feb'99
2 132 Franchise Fee Audit(s) Finance Division 15,000 Yes Yes
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.. 133 Electronic Remittance Finance Division 5,000 Yes Yes
Processing - See SDWD
.5 FTE Comp Tech Management 20,997
4 134R .6 FTE Website Spec Information 30.294 IS Dept. Concept
1.1 TOTAL FTE Division (MIS) 51,291 Yes Yes
5 135 GIS Systems GIS Division Approved Yes Approved
1.0 FTE GIS Assistant March '99
6 .50 FTE Program Ass't Current Planning 19,508
& 136R .25 FTE Program Ass't Code Enforce. 9.754
I
7 .75 TOTAL FTE Comm. Develop. 29,262 Yes Yes
8 138 Contract Law Law Approved Approved
Enforcement Unit Enforcement FV 98/99
9 139R Additional Traffic Revised-Traffic 280,000 Yes Yes (1) 5-day motor
Enforcement-2 motors Enforcement without relief
(1) 5-day sedan
without relief
10 140 Breathing Apparatus Fire Department 60,000 Yes Yes
Replacement Operations
11 141 Heavy Rescue Tool Fire Department 18,500 Yes Yes
Operations
12 142 Thermal Imaging F ire Department 25,99{) No Yes Staff Eliminated
System Trial-Eliminated Operations
143 Fire Station #5 Fire Operations 0 Yes Yes
Operating Costs
14 144R 1.0 FTE Fire Prevention Fire Department 48,080 Yes Yes Revised
Technician - Revised Loss Prevention
15 1.25 FTE Net Lifeguard Lifeguard 54,671 Yes Yes Revised
146R Position Services
1.0 FTE Lifeguard REVISED 36,607
16 153 Manchester Sports Park Park 45,095 Yes Yes
Maintenance Maintenance
17 154 Pacific Ridge Park Site Park 3,230 Yes Yes
Maintenance Maintenance
18 155 Sun Vista Park Park 10,145 Yes Yes
Maintenance Maintenance
19 156R Teen Scene After School Recreation 8,100 Yes Yes Future years seek
Extras Services CDBG Funding
Division
20 157R Seaside Day Camp Recreation 3,045 Yes Yes Future years seek
Scholarships Services CDBG Funding
Division
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158R Community Center Recreation Svs 13,782 Yes Yes
Recreation Leaders, Facility Div Park
Maintenance, Utilities, Maintenance
Supplies, Equipment & Furn. P br F T f
u IC acI lIeS
'122 163 Cardiff Sports Park Park Services 0 Yes Yes
Expansion Area Maint
23 164 ESD Park Site Park Services 0 Yes Yes
Maintenance
24 165 Quail Gardens Park Site Park Services 0 Yes Yes
Maintenance
25 166 Indian Head Canyon Park Services 0 Yes Yes
Park Site Maintenance
26 167R Library Operations Public Facilities 0 Yes Yes
¡ 36 173 SPO Sergeant Law 35,000 Yes Yes
Enforcement
Self Insurance Fund
Pg No. Name of Program on
Grey Bk Program Description
168 Risk Management .50
FTE Mgt Assistant
Funding Source
DepartmentlDiv
Administrative
Services
Division
Amount Included
FY99-00 in Budget
28,548 Ves
Council
Decision
Yes
Comments
Section 8 Housing Fund 226
28 169R Housing Assistance Community 211,000 Ves Yes
Payments Development
Housing
Encinitas Lighting and Landscape-Citywide Fund 295
29 170-1 Leucadia Blvd. I-5 to Sidonia Landscape 51,736 Ves Yes
130 170-1 Leucadia Blvd. Sidonia to Garden View LIS 10,327 Ves Yes
31 170-1 1-5 Interchange @ Leucadia Blvd. 0 Ves Yes
Landscape
132 170-1 Quail Gardens Dr.- Encinitas Blvd. to 0 Ves Yes
South Boundary of Ranch
33 170-1 Coast Hwy 101 Dntown Beautification LIS 0 Ves Yes
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04/21199 Adj. Jt. Sp. CSD Meeting
initas Lighting and Landscape-Encinitas Ranch Fund 297
172 Recreation Trails, Phases I & II 30,198 Ves
Yes
35
172
Quail Gardens Drive South Boundary to
Ranch to Swallowtail
17,899
Ves
Yes
San Dieguito Water District Fund 531
3 133 Electronic Remittance SDWD-Admin. 6,000 Yes Yes
Processing - See Finance Division
Reconsider Item from 3-24-99 Council Meeting
General Fund
215R Accountant Position Finance Division 54,000 Yes Yes
Council Additions
New Brochure for 10,000 Will add Yes
Tourism & Marketing to budget
,.
ACTION:
Guerin moved, Holz seconded to create an Information Services Department and consider
making the Information Services Manager a Department Director t.. report directly to the
City Manager, and to agendize for the May 12, 1999, Regular City Council Meeting.
Motion carried. Ayes: Bond, Cameron, DuVivier, Guerin, Holz; N~s: None.
Cameron moved, Guerin seconded to direct the City Manager to revie~ the job description of
the Accounting Manager position and evaluate a job title change reflecting investment duties
and a possible pay adjustment to reflect these duties. Motion c~rried. Ayes: Bond,
Cameron, DuVivier, Guerin, Holz; Nays: None.
RE UEST FOR FUTURE CONSIDERATION BY THE C TY COUNCIL
There was Council consensus to discuss the following issues at future Council Meetings:
It
. Hardening railroad crossings.
. Railroad crossing underpass at EI Portal.
. 2 story parking structure in downtown Encinitas.
. Purchase by the City of the La Paloma Theatre.
. Consider overlooks at F and G Streets.
. Consider placing banners along Highway 101 in Leucadia and Calfdiff.
. Review the amount of funding the City Manager can authorize without
approval.
Council
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04/21/99 Adj. Jt. Sp. CSD Meeting
J3.
Introduction of Fiscal Year 1999/2000 Draft Bude:et for City of Encinitas. San
Diee:uito Water District and Cardiff Sanitation Distr ct. Contact Persons:
Financial Services Manae:er Suelter and Bude:et Officer HiII~
Budget Officer Hill gave a brief introduction of the proposed Operating Budget for Fiscal Vear
1999/2000 and reviewed the budget summary.
Ms. Hill reported that the City's revenue projections are $33.1 million, an increase of 13.3% in
revenues over the current fiscal year, making the ending General Fund balance to $6.9 million.
Ms. Hill contin~ed reporting that the General Fund expenditures would increase from $23.6
million to $24.7 million, a 4.7% increase due to new operating programs.
Ms. Hill concluded that the Council and the public would have an addit~onal opportunity to give
feedback or ask questions on the Fiscal Vear 1999/2000 budget on May 18, 1999, and that fmal
adoption was planned for June 9, 1999.
ADJOURNMENT
Mayor Cameron declared the meeting adjourned at 11 :20 P.M.
-¿~ #;:h.v~_,
Deoorah Cervone, City Clerk
By: Sandra Maluia, Secretary
s~~, r~,o.~
Sheila Cameron, Mayor
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