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1998-02-18 . MINUTES OF JOINT SPECIAL MEETlN G OF CARDIFF SANIT A Tl ON, SAN DIEGUITO WATER DISTRICTS AND ENCINITA$ CITY COUNCIL FEBRUARY 18,1998,6:00 P.M, 505 SOUTH VULCAN AVENUE CALL TO ORDERIROLL CALL Since this was a joint special meeting held after the regular City Council meeting, City of Encinitas Mayor Lou AspelI chaired the meeting, and called the meeting to order at 6:34 P.M. Present: Board Members Lou AspelI, James Bond, Sheila Cameron, John Davis, and Chuck Du Vivier. Absent: None. Also Present: Board Manager Wasserman, Board Attorney Krauel, Board Clerk Cervone, Assistant Board Manager Benson, Public Works Direc~or Nelson, Engineering Services Director Archibald, Community Services Director Wigginton, Community Development Director Holder, Fire Chief Heiser, SherifPs Captain Parker, Financial Services Manager Suelter, Budget Officer HilI, PersQnnel Officer Beckord, Management Analyst Phillips, Deputy Board Clerk Greene. . There being a quorum present, the meeting was in order. AGENDA ITEMS J1. Management Analyst Suelter stated the City continued to experience strolJig financial conditions and the mid-year projections showed revenues were again exceeding Proj~ctions. The General Fund revenue projections were up by $2.3 million fi-om what was projected 'it the beginning of the fiscal year. The increase was due to projected increases in property taxes" sales taxes, transient OCcupancy tax, and fees related to development in the City. A portion of the additional revenues would be offset by related expenditures in the Community Development, Engineering, Community Services, Public works, and fire Departments. 02/18/98 CSD Jt. Sp. Mtg. Page 1 Mtg. #98-~, Bk. #3 Page 9 . Budget Officer HilI reviewed the budget summaries and said staff was projeçting a General Fund balance at June 30, 1998 to be $13,164,267. Ms. HilI said that overalI the City and Districts were showing increases in revenues and decreases in expenditures, compared to previously projected figures. - 02/18/98 Joint CSD Special Meeting . The staff recommendation was to adopt City COImcil Resolntion 98-11, Cardiff SllIritation District Resolution 98-03, San Dieguito Water District Resolution 98-06, appro~ng Mid- Year Budgets for Fiscal Year 1997-98. Provide specific direction on items identified in J\ttachments D through G as listed in the staff report. . Mayor Aspell declared a recess from 7:25 to 7:35 P.M. Donna Westbrook asked several questions about Attachment G, regarding the conversion of several independent contractors of the Community Services Department to contractual employment statos. PersOlmel Officer Beckord reviewed Attachment G, and answered Ms. W*stbrook's questions. Ed Obenneyer addressed the Encinitas Lighting and Landscaping Distrif1s, and asked if the funds collected would be used for something other than lighting or landscaping. City Manager Wassennan stated the funds could onJy be used for lighting and landscaping. Mac Hartley and Margaret Black thanked the Council for their continued support for the Senior Center and also for considering a Proposal to transfer funds to the Senior Center at Oak Crest Park. . Christy Guerin spoke in opposition to Attachment E, a request &om DI¡MA for funding in the amount of $17,000 for contract services. Peder Norby, the Executive Director of DEMA, Roy Salameh, Bill GeientJan, and Crystal Wells, all representing DEMA, spoke in support of Attachment E, that requested funding for DEMA. Bond moved, Davis seconded to adopt City Resolution 98-11, Cardiff ~anitation Resolution 98-03, and San Dieguito Water District Resolution 98-66, approving the¡mid-year budgets for Fiscal Year 1997-98. . Council Member Cameron made a superseding motion requesting that ÐEMA re-write their business plan that would justifY the City funding DEMA with tax payers motiey. Ms Cameron's motion failed for lack of a second. Mr. Bond explained his motion stating it was to adopt the City, Cardiff Sanitation, and San Dieguito Water District Resolutions, and that the Council would give staff specific directions on Attachments D through G. Motion carried. Ayes: Aspell, Bond, Cameron, Davis, DuVivier; Nays: None. It City Manager Wassennan reviewed Attachment D, approval of FY 1997/98 mid-year appropriations of $2,500 for the city to become a "Corporate Sponsor" in support of the operations of the Quail Botanical Gardens. . 02/18/98 Jt. CSD Sp. Mtg. Page 2 Mtg. #98-~, Bk. #3, Page /0 -- . 02/18/98 Joint CSD Special Meeting . DuVivier moved, Davis seconded to approve the appropriation of:$2,5oo for snpport of the Quail Botanical Gardens as part of FY 1997198 mid-year adjns,,"ents. Motion carried. Ayes: Aspell, Bond, Cameron, Davis, DuVivier; Nays: None. City Manager Wassennan reviewed Attachment E. approval of a mid-year appropriation in the amount of $17,000 for DEMA contract services. He stated it was anticiPated that in the future, full fiscal year support would be in the amount of $40,000 annually. DuVivier moved, Bond seconded to authorize FY 1997/98 mid YeaIT aUocation of $17,000 in the Economie Development Division and direct staff to develo~ a eontractnal services agreement with DEMA for downtown management services. Motio", carried. Ayes: Aspell, Bond, Davis, DuVivier; Nays: Cameron. Council Member Cameron stated she did not think DEMA' s request 'was an adequate use of taxpayers money and requested that DEMA submit a more professional business program. Attachment F was a request for replacement of a duty 1ruck for the Street A¡!aintenance Division. . DuVivier moved, Davis secouded to approve replacement of a duty truck for the Street Maintenance Division. Motion earried. Ayes: Aspeo, Bond, Camtron, Davis, Do Vivier; Nays: None. . Attachment G was a request by the Community Services Department to convert severa] independent contractors to contractual employment status. DuVivier moved, Bond seconded to eonvert several Community Services Department independent eontraetors to contractual employment status and subjoit adjnsllnen" tbat reße<t those changes as part of the mid-year budget approval process. Motiou carried, Ayes: Aspell, Bond, Cameron, DuVivier; Nays: Davis. J2. and recommended . Contact Persons: uelter. Management Analyst Smith gave a brief status report on the FY 97-98 Capítallmprovement and Work Project Status and the recommended mid-year adjusbnents to the Capital Improvement Program. It Ms. Smith reported that at this mid-point of the fiscal year, of the 91 cumnt projects, 13 were nearing completion, 54 were in various stages of progress, aod 24 were eith<ir on hold or had not been initiated. Many of the 54 projects "in progress" Were scheduled over multi-year periods. Ms. Smith reviewed several mid-year adjustments proposed to the ClP and staled that as part of the staff recommendation, Council would be asked to approve those adjustments. 02/18/98 J1. CSD Sp. Mtg. Page 3 Mtg. #98- 03 , Bk. #3, Page JI -- -- I 02/18/98 Joint CSD Special Meeting . The staff recommendation was for Council to review the FY 97-98 Cap!ta1lmprovement and Work Projects status report, provide feedback, and approve the recommended inid-year adjustments to the Capital Improvement Program. Engineering Services Director Archibald recommended that the EI Camino Real Drain Pipe Project be trailed since it may not be necessary, once the new post office is built. There was Council consensus to trail the EI Camino Real Drain Pipe, Project #CMD98D. Mayor Aspell declared a recess &om 9: 1 0 to 9: 16 P.M. Dick Knttzer reported the sloons had caused a sink hole in the alley behind him home in Cardiff, and asked if the City was responsible for its repair. City Manager Wasserman said he would conl""t Mr. Kratzer al a later lime regariling the sink hole repaIr. Christopher Warren, Brian Wilhite, Richard Kratzer, and Michael LofiÌ<¥lo all spoke about their concerns regarding the alleys in Cardiff and requested the Council consider funding alley improvements in the Cardiff area. . There was Council consensus to direct the Engineering Department to work with the residents of Cardiff regarding alley improvements. Council Member Cameron asked if the Council would consider creati~g an alley assistance program. Mayor Aspell said Ms. Cameron's request would be agendized for future Cooncil consideration. Dolores Welty asked if there was government fimding available that would correct the dnrinage problems in Leucadia. City Manager Wasserman said funding SOurces were lìrirly limited, hoWÞver, he would be in I contact with Ms. Welty regarding her question. 02/18/98 Jt. CSD Sp. Mtg. Page 4 Mtg. #98- 03 , Bk. #3, Page Jd.. Council Member DuVivier stated he would like the Council to consider a Barks & Beach Master Plan that he said would be an orderly system for the Council, when consi~ring the purchase of parkland. Assistant City Manager Benson stated Mr. DuVivier's request should be ~ddressed under New Programs, Item 13 on the agenda. . . Council Member DuVivier requested that Community Services Director Wigginton supply the Council with a schedule regarding that Department's projects. -- l 02/18/98 Joint CSD Special Meeting . , , There was Council consensus to vote on the mid-year adjustments proP<1sed to the crp. DuVivier moved, Davis seconded to approve au early appropriatio~ 0($223,974 for the Safe Route to Sehools Phase III. Motion carried. Ayes: AspeD, Bond, Cameron, Davis, DuVivier; Nays: None. DuVivier moved, Bond .e<onded to close project CMS97D, aDey improvement matching program and retnl'D the money to the General Fnnd. Motion Canitjd. Ayes: AspelJ, Bond, Cameron, Davis, DuVivier; Nays: None. nuVivier moved, navis seconded to close projects CCE9SC, csn utility hole rehahilitatiou, CCE97C, CSD pipeline repain, CEE94C, ESD utility bole rebabili/alion, and CEE94E, ESE pipeline rehahilitation as of Jnne 30, 1998, and return unexpende~ funds to the original funding source. Motion earried. Ayes: AspeD, Bond, Cameron, "avis, DuVivier; Nays: None. Do Vivier moved, Davis seconded to close project CMF97 A, Civic Ce'!ter fence replacement, and retDlD unexpended funds to the General Fund. Motion carried. Ayes: Aspell, Bond, Cameron, Davis, DuVivier; Nays: None. . DuVivier moved, Bond seeonded to approve a 515,820.04 financial ¡jlan augmentation for WEC9IiA, ESD site analysis. Motion carried. Ayes: AspeD, BojJd, Cameron, Davis, DuVivier; Nays: None. , DuVivier moved, Bond seconded to caueel the drainage utility district (ormation, WMC98B. I Motion carried. Ayes: Aspell, Bond, Cameron, Davis, DuVivier; Nays: ¡None. Council Member Cameron requested a breakdown of funding for the EconoJUc Development Plan Implementation, Project WMC95K. Management Analyst Phillips stated he would provide that information for M$. Cameron. Do Vivier moved, Aspell seconded to approve the schedule as proposed. Before the vote was taken, CounciJ Member Cameron stated she supported tþe motion but would be voting no on Project CCE98A, CSD-EI Camino Del Norte Bridge Sell[er Replacement and Project CWW98A, El Camino del Norte Bridge Waterline Replacements. Motion camed. Ayes: Aspel~ Bond, Cameron, Davis, DuVivier; N,ys: Projects CCE98A and CWW98A. Cameron on J3. t 02/18/98 Jt. CSD Sp. Mtg. Page 5 Mtg. #98-~, Bk. #~, Page J3 -- 02/18/98 Joint CSD Special Meeting . i I I I I Management Analyst Sueller stated the purpose of this item was to' introduce and provide an overview of the City's fmancial future and capital improvement needs rior to the Council's goal setting session to be heJd on February 20 and 21, 1998. She said the i fonnation was for review purposes only and Council Was not being requested to approve projects d appropriate funds. The staff recommendation was to receive the draft FY 1999-FY2003 Fi e- Year F inancial/CapitaJ Improvement Plan. I Assistant City Manager Benson and Management Analyst Smith reviewe the FY 1999-2003 Five- Year Financial Nanative, the FY 1999-2993 Swnmary of New Prog< s, the FY 1999-2003 Capital Improvement Program Projects and the Recreation Element Revisi ns. Dean Kitnick asked if there currently Was sufficient funding for the Ne ProgramS and Capila] Improvement projects . Assistant City Manager Benson said the funding was not available at this time for the New Programs and CapitalllDprovement projects, however, could be projected i the future. There was Council consensus to discuss adding New Projects and Capita! rrprovement Projects at the Council goal setting session to be held on February 20, and 21, 1998. f There was Council conseosus to receive the draft FY 1999-2993 Five- ear FinanciaVCapital Improvement Plan. I I I I I I I ORAL COMMUNICA TIOlY£ None. ADJOURNMENT Board Member Aspell declared the meeting adjourned at 11 :00 P.M. ~ bor Cervone, Board Clerk By: athy Greene, Deputy Board Clerk þ 02/18/98 Jt. CSD Sp. Mtg. Page 6 Mtg. #98-~, Bk. #3, Page 14