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1997-05-21 . MINUTES OF ENCiNITAS CITY COUNCIL, CARDIFF SANITATION DISTRICT AND SAN DIEGUITO WATER DISTRICT JOINT SPECIAL MEETING, MAY 21, 1997,6:00 P.M., 505 SOUTH VULCAN AVENUE Since this was a joint special meeting held after the regular City Council meeting, Mayor Davis chaired the meeting and called the meeting to order at 8:07 P.M. Present: Board Members John Davis, Lou Aspell, James Bond, Sheila Cameron, and Chuck Du Vivier. Absent: None. Also City Manager Wasserman, City Attorney Krauel, City Clerk Cervone, ASsistant Present: City Manager Benson, Community .Ðevelopment Director Holder, Public Works Director Nelson, COmntunity Services Director Wigginton, Financial Services Manager Suelter, Budget Officer Hill, Management Aiialyst Phillips, Management Analyst Orozco, Management Analyst Schulenburg,. Deputy City Clerk Greene. There being a quorum present, the meeting was in order. -. . None. AGEMlAJTEMs Jl. SeootI4. Review Ot ""'...- ~ V_l997.911 Bnd~et~ =: ~~. ::: l'rotra...,. F Garth R"fIew Grc.\pítat ....,;;;~~~ . Ít~ L 2 . . ",' - Persons: Manapment Ana{yst SdaDIe~bu r Budget Officer Hill stated the issue was for the Council to provide direction to staff on specific revenues, expenditures and new programs as proposed and to also provide direction regarding specific capital improvement projects as proposed. Ms. Hill said the fmal 1997/98 budget and FY 1998/2002 Capital Improvement. Programs would be adopted at the June 11, 1997 Council meeting. Ms. Hill reviewed the 1997/98 New Programs and the following direction was provided¡ PROGRAM AMQUNTJNCLUDED DIRECTION IN BUDGf;T . Encinitas Ranch Law Enforcement $142,500 Approved Continiency OS/21/97 CSD Jt. Sp. Mtg. Page 1 Mtg. #97--11--, Bk. #2, Page~ 05/21197 CSD Joint Special Meeting . PROGRAM' AMOUNT INf'.LUDRQ DIRP-f'.TIQ~ IN BDpG~T Special Puq,ose Ofijcer/Community PoIiçin¡ $ 84.919 Staff was directed to discuss how to best utilize the SpeoialPurpose Officer/Community Policing amount mentioned with the new Sheriff's Captain and report those recommendations to the Council. There was agreement that any new level of Sheriff services should first use the State C.O.P.S. funding before General Fund monies. Cami Mattson~ representing the San Diego North County Convention. Visitors Bureau, spoke in support of funding ,for the Partnership Support of the North County Convention and Visitor's Bureau in the amount of$15,OOO. Partnership $qpport of North ConventioQ and Visitor' s BureaU $ 15,000 Approved '. ,~ Tom Sheffer, representing the San Diegò Economi~ Development Corporation, urged Council support of his request in the amount of$I,OOO. San Di~o Economic Develonment $ 1,000 Approved . Co:cporation MeQ)bership DevelQpment of Commumtv BmcJl1~ $ 5,000 Approved Code Enforcement Vehicle: $ 18,950 There was Board consensus to. approve the' request for a Code Enforcement vemcle, however, before final approval on June 11, 1997, staff Was directed to provide a vehiclelIlatrix showing how many City vehicles there were, the type of vehicles, and man hours used for each vehicle. lntplement Paramedic Assessment EQgines $ 10,000 Approved ContineeQGY Contract to Scan IlI\Pmvement PI1P1s òntó CD-Ron} $ 10,000 Approved Undevel~d Parle Maint./ MancÞester A ve. Si~ $ 3,500 Approved From General Fund funding resource. Vulc8IJ Avenue Site $ 1,900 Approved Park Services funding resource Çoa.c;tal Shoreline Fundine Shorelinc;MonitQòn¡ $ 5,927 Approved ¡. LoQe T~rm Replenishment $ 5,700 Approved " OS/21/97 CSD Jt. Sp. Mtg. Page 2' Mtg. #97..-LL-, Bk. #2,.Page-1!fL fj íïr~' . OS/21/97 CSDJoint Special Meeting . PROGRAM AMOT JNT INCLtJDEQ DIRECTION IN BUDGET All Terrain Vehicle with Trailer $ 3,000 Approved Edgar Engert, representing the Encinitas North Coast Chamber of Commerce, spoke in support of the Visitor's Center request for funding. Inc~qp.rl supp°t1ofEncinitas Vi$to~s Cen~ (North Coast Chamber RCQ}lestJ $ 65,000 Approved with conditions There was Board consensus to approve the full amount for the Visitor's Center request ($65,000), less any amount contributed by the County of San Diego. Televisin¡ CitY Cpuncil Meetin¡s $ 25,000 Approved Board Member Davis declared a recess ftom 9:03 to 9: lOP .M. Management ~yst Schulenburg stated there Were four changes to the Five Year Financial Plan/Capital Improvement Program that occurred since the last Council meeting. Three of the . changes were staff recommended changes and one, the Paul Ecke. School Auditorium Refurbishment, was a new submittal. ' The staff recommendation regarding the three changes to the Capital Improvement Program was to; 1) Reprioritize the Water Master Plan &om FY 99/00 to FY 98/99; 2) Reprioritize the Fire Dispatch Upgrade &om FY 97/98 at $35,000 to FY 00/01 years with an anticipated cost of $111,000; and 3) Reprioritize the EI Cau:rino Drain Pipe project &om FY 98/99 to FY 97/98 to coincide with the post office construction in the same general locations. Speakers regarding the Capital Improvement Projects were taken next. Marilyn Buck, representing Friends of the Encinitas .Library, thanked the Council for funding the Library Development listed in the Capital Improvement Projects. Tom Purviance, representing the Encinitas Soccer League, stated he was ready to present a new project regarding the Manchester Park site. There was Board consensus to hear Mr. Purviance's proposal regarding the Manchester Park site at a future Council meeting. Board Member Lou Aspen gave a brief report on the PaulEcke School Auditorium refurbishment . stating the refurbishment provided an opportunity for the northwest corner of the City to be used by the Community Services Department's programs. She stated this was an opportunity for two collaborative agencies to work together for a joint-use prpject. Ms. Aspen stated she and staff had OS/21/97 CSD It. Sp. Mtg. Page 3 Mtg.#97-~Bk.#2,Page~ .. 05121/97 CSD Joint Special Meeting . met with school officials regarding this project and had reached a tentative agreement with the District officials Dr. Nancy Cunningham, the principal of Paul Ecke School, spOke in support of the refurbishment project. Board Member Cameron stated parking was a conçem. Dr. Cunningham stated that some monies ftom PropOsition 0 would be spent to provide additional parking. Cameron moved, DuVivier secønded to add the Paul Ecke School Auditorium I'ffurbØhment to the Capital Improve...ent Program with the following coDdidons: Amend. the cun:ent agreemebt with the School District regarding use and. maintenanee of sehool facilities and return to Council for approval before moving forward wtth the auditorium' renovation. Bond requested an amendment to the motion and Cameron and DuVivier agreed to include the maximum amount of moD~ to be spent was $150,000. MOtioD carried. Ayes: Aspell, Bond, Cameron, Davis, DuVivier; Nays: None. There was Board consensus to approve the changes propOsed regarding the Water Master Plan, Fire ;~". Dispatch Upgrade and El Camino Real Drain projects as recommended by staff. ;1;: l Management Analyst Schulenburg reviewed. the changes to the capital improvement projects as propOsed. There was Board consensus to increase the General Fund Reserve to $5.5 million beginning in 1997/98. Cameron moved, Bond seconded to approve. the Capital Improvement ProjecØ as proposed stating theCouneil was committed to the three major projecØ, library development, CommunitylSenior Center and parkland acquisition with the understanding that the endÚlg balance may be used for specific projects dependiag upon chaBlin.priorities or opportunities. Motion carried. Ayes: Aspell, Bond, Cameron, Davis, DuVivier; Nays: None. City Manager Wasserman stated the changes brought about at this meeting would be includèd in the final budget document to be adopted on June 11, 1997. '. OS/21/97 CSD Jt. Spa Mtg. Page 4 M~.#97-~~k.#2,Page~ ÎIIIr OS/21/97 CSD Joint Special Meeting .' ~ Board Member Davis declared the meeting adjourned at 10:23 P.M. ~.J. ... .ervone, Board Clerk By: Kathy Greene, Deputy Board Clerk . . 05/21/97 CSD Jt. Sp. Mtg. Page 5 Mtg.#97-~Bk.#2.Page ~~ _.