1996-04-22
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. MINUTES OF SPECIAL JOINT MEETING OF ENCINITAS CITY COUNCIL,
CARDIFF SANITATION DISTRICT AND SAN DIEGUITO WATER DISTRICT
APRIL 22, 1996, 12:00 NOON, 505 SOUTH VULCAN AVENUE
J\LL TO 0 L
Since this was a joint special meeting held with the City Council, Mayor Bond chaired the meeting and
called the joint special m~ to order at 12: 0 1 P.M.
Present: Mayor James Bond, Council Members Lou Aspen, John Davis, Chuck Du Vivier, and
Gail Hano.
Absent: None.
Also Assistant City Manager Benson, City Clerk Cervone, Public Wom Director Nelson,
Present: Fire Chief Heiser, Financial Services Manager Suelter, Management Analyst Phillips,
Deputy City Clerk Greene.
There being a quorum present, thernMtiqg was in order.
PLE CE
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None.
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I.C P' 1996- 7
~2et and~ çoatact J'ersøn: Assistaat CitL.Ma~ger
Jeason.
Assistant City Manager Benson stated staff. desired clarification regarding. several issues that were
discussed at the April 17, 1996, Council meeting regarding the moving of some City Council budget
itans to other divisions.
Mr. Benson mentioned an article in the San Die¡o Union that stated the City of Encinitas expected a
1.5 million budget shortfall. He stated he would talk to the reporter and editor of the newspaper
regarding the possibility of the newspaper printing a retraction to explain the City's position in relation
to the shortfall.
Ymancial Services- Manager Sueltet stated the new program entitled "Reorpni7$On of Fleet and
. Facility Maintenance"involved centralizing facility and fleet maintenance by consolidating those
responsibilities into a new division functioning within the Public W om Department. The fleet division
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04/22/96 CSD Jt. Sp. Mtg.
. would be staffed by adding a mechanic position, a service attendant position, and moving the Fire
master mechanic to the Public Works Department. The cost for the two new positions would be
funded from savings on contract maintenance. The addition of the two positions would alleviate
personnel in eàeh department from fleet maintenance responsibilities, improve overall maintenance, and
extend vehicle life.
The Water Di$ict's facilities equipment technician would be shifted to the Facility Maintenance
Division. The full time. position would relieve the ex:isting contracts maintenance supervisor a sma1l
amount and the reorganized Facilities Maintenance Division would take on the added responsibility of
ß'lanøgi1lg the D Street operations facility as well as the Fire Stations and operations yards.
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Council directed staff to provide further detail regarding staff hours spent on fleet maintenance for the
Public Works Department, the Water District, and the Fire Department, provide further detail
regarding desk vs. field hours spent on fleet maintenance and report back at the May 22, 1996 Council
meeting.
Davis moved, Aspell seconded to approve conceptuaUy the reorpoization of the Fire
Departmeat, the reorganization of fleet and facility maintenance and provide a report on the
eØ'ectiveDess ud cost savings of the reorganization in one year. Motion carried. Ayes: Aspell,
Bond, Davis; Nays: DuVivier, Hano.
. There was a discussion regarding Citylink, the legislative software, and there was Council consensus to
reduce the City's licensed software users from three to two computers.
There was Council consensus to create a new division entitled Legislative Division and to include the
following items that were currently listed under City Council Division. Materials and Supplies,
Contracts and Services, and Internal Cost Allocation. The change would be reflected in the final City
FY 1996/97 Annual Operating Budget to be approved at the May 22, 1996, Council meeting.
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Mayor Bond declared the meeting adjourned at 1 :45 P.M.
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By: Kathy Greene,
Deputy City Clerk
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