1986-10-27
MINUTES OF REGULAR MEETING OF CARDIFF SANITATION DISTRICT BOARD
. OF DIRECTORS, OCTOBER 27, 1986, 7:00 P.M. 531 SOUTH WLCAN AVENUE
8' 1. CALL TO ORDER/ROLL CALL
Chairman Shea called the meeting to order.
Present: Board Chairman Shea, Board Members Gaines, Luke,
Oms ted, Steel
Also Interim District Manager Nares, Interim City Engineer
Present: Hoffland, Board Attorney Francesca Krauel
There being a quorum present, the meeting was in order.
2. PLEDGE OF ALLEGIANCE
3. CONSIDERATION OF ORDINANCE TO EXTEND MORATORIUM
A. Recort of city Engineer Recommendina Modification and
Adoction of Ordinance.
Interim District Manager Nares presented the Staff report. It
recommended hearing public comments on modifying or extending the
Cardiff Sanitation District Moratorium Ordinance; and Modifying
and extending the Cardiff Sanitation District Ordinance No. 55
relating to annexations to the district and sewer capacity
commitments as determined from the publ ic hear ing and the
8 engineer's report. He discussed a proposed ordinance, to amend
Ordinance No. 55., explaining the changes. He recommended the
Board direct the District Engineer to prepare a study and report
on the sewer capacity matter and make recommendations to the
Board on or before July 15, 1987; and that the matter be set for
public hearing on August 19, 1987 to consider modifying or
extending the moratorium.
Board Member Luke reported for the committee consisting of
himself and Member Steel that they had met with representatives
of Solana Beach Sanitation District. He said it was in
conjunction with the written report in the agenda packet from Mr.
Steel. They had discussed lack of sewer capacity, poor planning,
and a myriad of other problems including lack of financial data.
He said they had been unable to learn how much money the district
had, where the root of the problem was, or what the correct
numbers were. It was clear, however, that the San Elij 0 Water
Pollution Control Facility and the associated ocean outfall and
its inter-relationship with Escondido, Solana Beach and Cardiff
Sanitation District had a long way to go by July, 1988. The
County would not be able to provide the level of service
necessary to do that. Therefore, the joint meeting had concluded
it was appropriate to examine further the concept of hiring a
manager similar to the one Encina has to be responsible for
charting the course of the joint powers authority of Solana Beach
8 and Cardiff Districts.
Luke moved, Omsted seconded to direct staff to look into the
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concept of hiring a manager for the cardiff Sanitation
District/solana Beach sanitation District Joint Powers Authority.
-- Motion carried. Ayes: Gaines, Luke, Omsted, Shea, Steel; Hays:
None.
B. Memo from Vice Chairman Steel Reaardina:
1. Divertina flow to Encinitas Sanitation District.
2. Excandina Moratorium.
3. Suscension 9f Permit Issuance.
4. Procosed Future Public Hearina to Consider Fee Increase
(Connection)
5. Procosed Future Public Hearina to Consider Fee Increase
(Ca9acitv)
6. Procosed Increase in Construction Fee
Board Member Steel reported that at the joint meeting with Solana
Beach Sanitation District the concept of a lease of 200,000 gpd
capaci ty was approved in concept. He discussed the wri tten
report and said he supported Staff's recommendation to not allow
anyone to use or get a sewer permit unless they already had a
building permit.
C. Hear Public Comments on Modifvinq or Extendina the Cardiff
Sanitation District Moratorium Ordinance.
Public comments were heard from the following people: Betty
Knutson, representing the Cardiff Chamber of Commerce, speakinq
8 against staff recommendations; William Lawrence requesting a
clarification; Wayne Pasco, of Pasco Engineering, against;
Stephen Brendle, against; Douglas Frantzen, against; Dorothy
Klipt, against; James Statser, against; Ray Jenkins, for; James
Kressin, asked a question; Jeff Daniels, against; Eric Kallen,
against.
Chairman Shea declared a ten minute recess.
Graham Fraser, of the engineering firm of Fraser & Associates,
said he had not certified that there was a flow of 6,000,000 gpd
on an hourly rate basis. It was a peak hourly flow. He said the
outfall had a capacity between 21,000,000 and 25,000,000 gpd
which must be shared among Solana Beach, Cardiff and Escondido.
He said there were times when the capacity of the joint districts
was exceeded and then the critical factor was what Escondido was
doing at that same time. Thus far, there had been few occasions
where it had been a problem. As capacity grew it would become
more of a problem.
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steel moved, omsted seconded that the Board send letters to the
Bncinitas sanitation District, the Leucadia water District and to
8 the San Xarcos sanitation District to ask their engineers if they
would look into seeing if there was a way Cardiff Sanitation
District could arranqe to pump some of the Cardiff flow into
their system until the Cardiff Plant could be expanded. Motion
carried. Ayes: Gaines, Luke, Omsted, Shea, Steel; Nays: Hone.
Steel moved, Gaines seconded that the Board direct Mr. Hares to
get proposals from outside consultants on a program to do a
financial audit of the system, including recommending any changes
that were necessary in connection fees, and perhaps use fees as
well depending on whether Staff felt it was appropriate, to
provide for temporary capacity and future expansion; and a public
hearinq to be scheduled when the report was ready. There was
general agreement that Staff not solicit proposals before
reporting back to the Board to identify the scope of work. Staff
was asked to report back the third Wednesday in November. Motion
carried. Ayes: Gaines, Luke, Omsted, Shea, Steel; Nays: None.
D. Modify and Extend Cardiff Sanitation District Ordinance No.
55 Relatina to Annexations to the Cardiff Sanitation
District and Sewer Capacity Commitments as Determined from
the Public Hearina and the Enaineer's Recort.
Steel moved, Omsted seconded to support Urgency Ordinance 86-55
relatinq to annexations to the Cardiff Sanitation District and
Sewer capacity Commitments and Waste Water Discharge permits.
8 Motion carried. Ayes: Gaines, Luke, Omsted, Shea, Steel; Nays:
None.
Gaines moved, steel seconded to read ordinance 86-56 by title and
waive further readinq. Motion carried. Ayes: Gaines, Luke,
OID.sted, Shea, Steel; Hays: Hone.
The ordinance was read by title.
omsted moved, Steel seconded to adopt Interim Ordinance 86-56 as
an urgency measure. Motion carried. Ayes: Gaines, Luke, OID.sted,
Shea, Steel; Nays: None.
Steel moved, Gaines seconded that Staff be directed to come back
with a sewer allocation matrix tailored to the Cardiff Sanitation
District.' staff was asked to determine whether, by use of the
matrix, it would be possible to assign a number, to each applicant
so they would know exactly where they stood on the priority list.
Motion carried. Ayes: Gaines, Luke, Omsted, Shea, Steel; Hays:
None.
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Interim Manager Nares stated that Staff would need to establish
priorities in accomplishing the tasks assigned at this meeting,
which were: Provide a financial status report at the next
8' meeting; Provide at the following meeting a report on how to deal
with hiring a consultant to deal with the broader issues. With
limited Staff, he anticipated that the sewer allocation matrix
would not be provided until early December. The letters assigned
to be sent would go out very shortly. The Board indicated those
dates for report would be satisfactory if the sewer allocation
matrix were ready the first meeting in December.
4. RESOLUTION 86-04 OF THE CARDIFF SANITATION DISTRICT
AUTHORIZING TRANSFERS AMONG ACCOUNTS.
Omsted moved, Gaines seconded to adopt the seven recommendations
proposed by staff. Motion carried. Ayes: Gaines, Luke, omsted,
Shea, Steel; Ayes: None.
The recommendations related to a proposed project to clean and
chemically grout sewer lines in the Cardiff Sanitation District
in order to reduce infiltration in the Olivenhain trunk sewer.
They were as follows:
1. Find this project categorically exempt from the provisions
of the California Environmental Quality Act in accordance
with Section 15301 of the State EIR Guidelines.
2. Approve the cleaning and grouting project and technical
8 provisions for the contract.
3. Authorize the County Director of Purchasing and Contracting
to advertise the project for bid.
4. Authorize the County Director of Purchasing and Contracting
to award the contract contingent upon the award being made
to the lowest responsible bidder, provided that no award
shall be made without approval of the Board to a bidder
whose bid is greater than 115% of the engineer's estimate of
the project cost.
5. Authorize the County Director of Purchasing and Contracting
to waive minor irregularities in the bid upon the advice of
County Council.
6. Designate the County Director of Public Works as the County
Officer responsible for. the administration of the contract.
7. Adopt Resolution 86-04 appropriating funds for this project.
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5. ADJOURNMENT
8 Board Chairman Shea declared the meeting adjourned.
~k ¡¡~
Richard P.Shea, Chairman E. J e Pool, Clerk to the
Boar (Minutes written in
July 1987 from tapes of
meeting.)
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