1986-11-19
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8) MINUTES OF MEETING OF BOARD OF DIRECTORS OF CARDIFF SANITATION DISTRICT,
NOVEMBER 19, 1986 4:45 P.M.
Meeting held at 539 Encinitas Boulevard, Encinitas, CA 92024
1. ~ TO ORDER/ROLL ~
Chairman Rick Shea called the meeting to order at 4:45 P.M.
Present: Chairman Rick Shea, Board Members Marjorie Gaines,
Greg Luke, Anne Omsted, Gerald Steel
Also Present: Interim City Manager Charles Nares, City Attorney
Roger Krauel, City Clerk Jane Pool, Interim City
Engineer Dale Hoffland
2. Q!!h COMMUNICATION (15 Minutes)
City Attorney Krauel announc,ed that after January 1, due to the Brown Act,
the Board would be unable to discuss or take action on any item presented
by the public during "Oral Communication". The only thing permissible
would be for the Chairman to refer a matter to the Manager or to the next
agenda.
8) William Lawrence said there seemed to be a possibility that Solana Beach
might be amenable to an additional capacity for a lease for a shorter
period of time. He said he supported any future professional
consultant review and advisement beyond the scope of the report to be given
by the consultant at this meeting. Member Steel stated that if additional
capacity had been "tied down" and a short term arrangement could be taken
with Solana Beach that would be fine. Typically, however, it takes a
certain amount of time to get on line after a permit is issued. It was his
feeling that a project would not be held up until the flow could be taken,
but it would be held up until there was a commitment as to where the
temporary capacity would come from.
Pat Wanket asked if a group permit could be issued for a proposed
annexation of homes into the Cardiff Sanitation District. Member Gaines
stated the Board could virtually guarantee that there would be capacity
available but could not guarantee the date. Interim City Manager Nares was
asked to let Mrs. Wanket know when the sewer allocation matrix is designed
and placed on an agenda. Interim City Engineer Hoffland stated they might
be able to get a letter from the Health Department to allow those people
with failing septic tanks to hook up now.
Ralph Luedtke explained what a serious bind he was in because of his
inability to hook up to the sewer and asked the Board to please not forget
about him. Interim Manager Nares was asked to bring back for Board
approval in two weeks a letter to be sent asking people to indicate when
8; they need sewer hookups, and telling them that there will be an additional
charge for those in the first six months.
James Statser asked questions about sewer capacity allocations of 80,000
gpd for Rancho Santa Fe when he was unable to get allocations for single
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family homes. Member Luke stated he and Member" Steel, as a subcommittee,
8 would be meeting with representatives of Solana Beach about securing an
agreement with them to get additional capacity. After the meeting they
might be asking this Board for the subcommittee powers to be broadened to
discuss matters such as Mr. Statser brought up. Mr. Nares was asked to put
on the next City Council agenda discussion of broadening of subcommittee
powers to be able to discuss the type of questions Mr. Statser raised.
Member Luke asked, and the ,Board agreed, that the subcommittee could
approach these subjects at the meeting the following day. Mr. Nares stated
the consultant would attend the meeting also.
3. CONSENT CALENDAR
4. BOARD BUSINESS
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a. Appropriation For Upgrade to Secondary Treatment.
Interim Manager Nares stated Staff was recommending approval of: 1-.
Finding that the design work for upgrading of the treatment process at the
San Elijo WPCF from advanced primary to secondary is an emergency
expenditure under .Article 29127(f) of the California Government Code,
which is 'necessary to meet mandatory treatment requirements of the Federal
Water Pollution Control Act. 2. The resolution appropriating $280,000 in'
the Replacement Reserve Fund. 3. The appropriation of unauthorized reserve
of $500,000 in the San ElijoFund for the design work.
8) It was moved by Luke, seconded by Omsted, to approve Staff
recommendations 1, 2, 3 and add 4 - That prior to execution of the contract,
Staff shall bring it back for approval of the Board. Motion carried
unanimously.
b. Reimbursement Policy.
In written report from Interim City Engineer Hoffland, Staff had
recommended no firm policy be established at this time on reimbursement
agreements when an owner extends District mains that provide sewer service
to other properties.
This item was returned to Staff for them to bring back to the Board as soon
as possible what reasons would be considered valid to decide whether
reimbursements would be for 10 or 20 year periods.
Kate DuVivier said she hoped two factors would be included: The total
amount to be reimbursed and the expected rate of development.
c. Encroachment-Removal Covenant-Parcel 86-0195A1.
Staff had recommended, in its written report, offering an encroachment
removal covenant to the property owner at 2595 Montgomery Ave. which would:
Levy a penalty of $500; charge an annual rental of $1,437.50 ( 101 of the
appraised value ); credit toward the first three years' rent the $4400
which the owner had paid 'for appraisal and processing costs.
8; It was moved by Omsted, seconded by Steel to accept Staff recommendations.
Omsted and Steel amended the motion to read as follows: "To state in the
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agreement that the rental payment will be $1,437.50 per year." (Effect of
8\ amended motion was to delete the two Staff recommendations: A) for an
additional $500 payment and B) crediting of amounts already paid toward
first three years' rent.) Motion carried unanimously.
d. Consultants Report on Flow Data.
Matt A. Tebbetts, consultant with John S. Murk Engineers, Inc., had
submitted a report dated November 17, 1986 detailing the sewer capacity
analysis of the Cardiff Sanitation District. Mr. Tebbetts reviewed his
report.
Jeff Daniels stated the County should have information as to the
number of reimbursements, which would help to determine the number of EDUs,
for the Bailey line. He asked about the drastic reduction in flows for
October and was told that, in addition to the seasonal factor, some
illegal drains had been stopped, some manholes sealed and some lines sealed.
Mr. Tebbets' report recommended: 1. The Solana Beach meter should be
inspected and tested by a factory representative. 2. Total Cardiff flows
should be determined by installing portable meters in the Olivenhain. system
(requiring two meters). 3. A breakdown of EDUs and unit flow data for each
major subarea within Cardiff should be developed. 4. Additional analysis
of EDU accounting should be completed to determine the reason for the
difference in tax roll and capacity EDU summaries.
He stated the information which had been developed sounded a warning that
capacity was being reached and steps should be taken toward expanding the
8) plant.
Gaines moved, Luke seconded, carried unanimously, to authorize the
continuation of the investigations as per the recommendations that are
listed in the Consultant's Report.
Council Member Omsted was excused and left the meeting at 6:45 P.M.
Staff was directed: 1) To have a temporary meter installed to collect
data for the area shown in the upper left corner of the map; 2) The
temporary meter at Solana Beach remain in place for a longer time; 3)
To have metering done of the flow from Rancho Santa Fe District
#3; and 4) A metering of the flow from South Point Farms if Possible.
e. Consultants Report On San Elijo Hills and Santa Fe Hills
Transfer. (Oral Report)
The Board agreed to hear from members of the public prior to recessing into
closed session.
I
Duane Knutson displayed a copy of a map the Board was presented at the
last meeting. He had drawn in additional lines showing what he said were the
correct planning area bOUndary lines. He recommended establishment of an
ad hoc committee to make sure that information presented by Staff is
correct. In addition, he pointed out a detachment area representing South
Point Farms addition and two smaller deannexations and another deannexation
81 for which 2-1/2 % was being asked. He said when those earlier
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deannexations occurred none of them had asked for any capacity. He said he
8\ hoped the Board would ask LAFCO to reconsider all the facts represented on
his map and reverse its decision to not want to take any of the ownership
of the real estate, i.e. the pipes and equipment etc.
Betty Knutson stated that at the Chamber of Commerce meeting on Nov. 18 it
was agreed that the Chamber wanted the Board to understand it was their
wish that no percentages be given away to any other community. They wanted
assurance that the new City Council wanted to have local control of the
Cardiff Sanitation plant and that they would take that control and hire the
people to be working for the district. They agreed with Mr. Steel's
recommendation to be the lead agency. She expressed the Chamber's thanks
for hiring a consultant. She stated that when the correct facts came to
the Board there would be some reason to see that there is sewer capacity.
Mayor Gaines thanked the Cardiff Chamber and Duane Knutson for all their
persistence and hard work to get this far.
It was moved by Gaines, seconded by Luke and carried by unanimous
vote of the four members still present to recess into closed session under
the authority of Government Code Sec. 54956 to consider a declaratory relief
action relating to the capacity flow transfer agreement with Solana Beach
Sanitation District based on a request for an 8th amendment.
Meeting recessed into closed session at 7:06 P.M. and reconvened at 7:48
P.M.
8) I
Gaines moved, Steel seconded, carried unanimously by four members still
present that the Cardiff Sanitation District reimburse the members of the
Cardiff Chamber of Commerce for expenses incurred in communicating
information to John McEvoy, approximately $150.
f. Membership in Association of Water Reclamation Agencies.
Gaines moved, Luke seconded, carried unanimously by four members still
present to appoint the City Manager and City Engineer to this Agency.
It was moved by Steel, seconded by Luke, carried unanimou~ly by the four
members still present to continue this item (for appointment of a Council
Member) ,until the Council gets a list of Committees to which appointments
are needed.
. g. North County Sewage Solids Management Study
Steel moved, Luke seconded, carried unanimously by four members still
present to continue this matter for appointment of a Council member after
receipt of the list of Committee appointments needed.
Co.nsul tant Tebbetts stated his firm was involved in the Solids Management
Study and he would be in attendance at a public meeting the following day
e) at 2 P.M. at Encina. He was asked to tell the group that at the next City
Council meeting it was expected an appointment to the Study group of a City
Council member would be made.
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81 5. WRITTEN COMMUNICATION
None
6. COMMUNITY ANNOUNCEMENTS/PRESENTATIONS
7. ADJOURNMENT
the meeting adjourned at 7:55 P.M.
8)
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