1986-12-17
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MINUTES OF REGULAR MEETING OF CARDIFF SANITATION DISTRICT
BOARD OF Ð1RECTORS, DECEMBER 17, 1986, ~:30 P.M.
8ì 1. Call to Order/Roll Call
Board Chairman Shea called the meeting to order at ~: 30 P.M.
Present: Chairman Shea, Board Members Gaines, Luke, Omsted,
Steel
Absent: None
Also Present: City Manager Shafer, City Clerk Pool, City
Attorney Roger Krauel, Interim City Manager Nares,
Interim City Engineer Hoffland.
There being a quorum present, the meeting was in order.
2. Agenda Order Approval
Report from Matt A. Tebbetts of John S. Murk, Consulting Engineers was
placed on the agenda as Item 10.A.
3. Oral Communication
Ron Smith asked that the January 5 agenda have an item to explain the-
status of his and other projects, which he had been unable to
8¡ determine with respect to the sewer moratorium..
The Council explained that some answers would be forthcoming with the
sewer matrix report in Item 11.C.
Board member Steel asked if Staff had determined how many people had a
sewer permit but not a building permit. Interim City Engineer
Hoffland stated that the best estimate from his research was no more
than 1~ outstanding. Hr. Smith was told he would not be forgotten but
did have the choice of either getting his money back for sewer
capacity purchased or wait his turn for his permit.
John Cover distributed a report to each Councilmember compiled from
the members of the Olivenhain Sewer Joint Venture. He said their
engineering was completed and asked that they be granted permits so
that the participants coul~ proceed.
Stephen BrenØle stated his project had a safety problem but he was at
an impasse.because of one word in the agreement which would have let
him rectify this safety problem. City Attorney Krauel said Mr.
Brendle had been given special consideration because of the hardship.
He had been unaware until now of the impasse Mr. Brendle mentioned.
Further, that he would see if the one word in the standard form should
be changed. Council indicated they were satisfied with Staff's
handling of this project and suggested as a future agenda item
Council's looking at the standard form.
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Card. San. Dist. Hin., 12/17/86
Betty Knutson of the Cardiff Chamber of Commerce said perhaps some of
the Chamber's questions would be answered by the consultant's report.
8'~ Bruce Wood asked why sewer connections were allowed for Rancho Santa
Fe when homeowners in Stonebridge development who had paid sewer
connection fees in 1984 were not.
Skip Workman stated he was ready to pick up his permit but was unable
to hook up because of the moratorium. He asked if he could get his
permit to start building and eventually get answers about sewer
hookup. The City Attorney stated emergency hookups were now being
allowed. A change to the moratorium was proposed for January 5 which,
if adopted, would allow non-emergency construction to the point of
sewer hookup.
Board member Luke pointed out the Board had hired consulting engineers
and special legal counsel to try to study and resolve the sewer
problems and progress was being made. Board Hember Gaines said the
Board was trying to get a 11 tt le more sewer capacity from the
Encinitas and Solana Beach Sanitation Districts.
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John Johnston, owner of a lot in the Stonebridge development, stated
he was at the least in a financial emergency situation and was looking
for answers.
4. Urgency Ordinances
8~i . None.
5. Ordinances First Reading
None.
6. Ordinances Second Reading and Public Hearing
A. Ordinance 86-57 to Provide for Connection Fees for Hargie
HcCassey was placed on second reading by title only. Steel
8OVed, <Dsted seconded, carried unanillOusl y that OrdiDaDoe
86-51 be adopted.
B. Ordinance 86-58 to Provide for Connection Fees for DuVivier
COmpany,.
Ordinanc~ 86-58 was placed on second reading by title only.
Gaines 8OVed, <D steel 88CODded , carried unani80usly that
Ordin8llCe 86-58 be adopted.
7. Other Public Hearings
None.
8. Closing Consent Calendar
8 Luke 8OVed, Gaines 8econded, carried unani80us1y that Items 11.B. aDd
D. be added to the Con8ent Calendar.
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Card. San. Dist. Min., 12/17/86
9. Consent Calendar
8) Gaines 8Øved, (Dsted seconded , carried unani80..ly to adopt the
Consent Calendar.
The Consent Calendar Items were:
A. Approval of minutes, December 3, 1986.
11 . B. Approval of Payment to John McEvoy for Legal Services.
11. D. Authorization of centrifuge purchase for the San Elijo
Water Pollution Control Facility.
10. Old Business
Report from Consulting Engineers.
Matt Tebbetts of John S. Murk Engineers, Inc. presented and
discussed a written report, "Cardiff Sanitation District Capacity
Analysis Progress Report" dated December 16, 1986. He
recommended that dye tests be performed to. provide inplace
calibration of the effluent and Solana Beach meters on January 2
and 3, 1987. Also, continued metering of flow with portable
meters to provide 30 days of data.
Gaines 8Dved, (Dsted seconded, carried unani80usly to accept the
reco_eDdation aDd hire the firm to do the dye testing 88 soon 88
possible.
Mr. Tebbetts also explained the difference in the tax roll and
capacity EDU summaries stating the unreconciled number was 129
for Solana Beach and 12 for the Cardiff Sanitation District. He
8) said there was suspected infiltration and inflow and the County
had not completed grouting that line. Interim City Engineer
Hoffland stated the manholes had been sealed, they had found some
broken lines and had disconnected some illegal drains. The
contract for grouting would be let soon.
11. New Business
A. Adoption of Resolution Number 86-07 Adopting a Policy
Setting Forth Conditions for Approval of Reimbursement
Agreements.
(Dsted mved, Luke seconded, carried unani80usly to adopt
Resolution 86-07.
C. Propósal Priority List for Sewer Hookups (discussion only).
Interim City Engineer Hoffland had submitted proposed
Ordinance 86-59 containing a Sewer Allocation Matrix
relating to annexations to the Cardiff Sanitation District
sewer capacity commitments and wastewater discharge permits,
which he discussed. The Board suggested some changes to the
ordinance prior to its presentat~on for first reading at the
next meeting.
Donald Martin inquired how his project would stand with
application of the Sewer Matrix.
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Card. San. Dist. Min., 12/17/86
John Cover of the Olivenhain Joint Sewer Venture suggested
the "average man" idea would apply to mathematics but not to
8: health and that it not be used in the matrix. The Joint
Venture was requesting an emergency ordinance rather than
being subject to the priority list.
Ron Smith asked how the sewer matrix applied in his case.
Joe Pate inquired as to the status of his colIIDercial
project. The Board stated it was not their intent to try to
give individual answers at this time.
Wayne Healand asked if single family dwellings with a
commitment but no permit applications would fall into a
lower category. Board member Steel stated he had suggested
that commitment'letters would take precedence over work in
progress.
Doug Harwood stated he would like to see points added to the
matrix for people who have, in order to serve their single
family lot, built public improvements which were then
dedicated.
E. Approval to Enter Cooperati ve Agreement for County
Department of Parks and Recreation Nature Center Parking
Lot/Emergency Storage Pond for Cardiff Pump Station.
The agreement would provide for Cardiff Sanitation District,
to pay not more than $15,000 for design of a parking lot,
emergency storage facility to prevent any possible overflow.
into the San El1jo Lagoon. The County Department of Parks
and Recreation would pay 'construction costs. Staff
8> recommended entering the Cooperative Agreement.
Qnsted mved, Luke seconded to accept the reoo_endation of
Starf aDd authorize execution of the agreemeat. Motion
carried unani80us1y.
F. Letter from Rancho Santa Fe Community Servioe District.
A letter had been received from Rancho Santa Fe Communi ty
Services District offering to allow 33 EDUs with sewer.
capacity commitments in Sewer Improvement District II to'
temporarily use part of the 80,000 gpdcapacity at San Elijo:
Water Pollution Control Facility until Cardiff Sanitation
District can fulfill the commitments.
Doug Harwood asked for disucssion of this item before
referral to Staff.
The Board consensus was to ask Rancho Santa Fe SID II if
they would let others besides the 33 units use some of their
capacity on a temporary basis. Also, that in answer to
their question as to when Cardiff will have capacity to fill
the commitments, they should be told that is unknown at this
time but they would be told as soon as Cardiff Sanitation
District knows. Further, that the Board would like it if
they would allow those units which connect to then go to the
bottom of Cardiff Sanitation District's priority list.
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Card. San. Dist. Min., 12/17/86
Gary Decker, acting General Manager for the Rancho Santa Fe
8, District, stated he would relay the Board's requests to the
Rancho Santa Fe District's Board. He said this matter
pointed to the advisabil1 ty of cooperation between
districts. He said it was evident that the Cardiff
Sanitation District was taking positive steps toward getting
additional capacity at San Elijo.
12. City Manager Reports
None.
13. City Attorney Reports
None.
14. Community Announcements/Presentations
None.
15. Adjournment
At 619 P.M., Chairman Shea declared the meeting adjourned to 7:00 P.M.
January 5 at Vulcan Square as part of the City Council meeting.
8) rP~
Clerk of the Board
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