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1987-05-06 ~ MINUTES OF REGULAR MEETING OF CARDIFF SANITATION DISTRICT BOARD OF DIRECTORS, MAY 6, 1987, 4:00 P.M. 535 ENCINITAS BLVD., SUITE 100 8 1. CALL TO ORDER/ROLL CALL Board Chairman Shea called the meeting to order at 4:28 P.M. Present: Chairman Richard Shea, Board Members Marjorie Gaines, Anne omsted Absent: Board Members Greg Luke, Gerald Steel Also Board Manager Shafer, Board Clerk Pool, Acting Board Present: Attorney Mark potter, Interim City Engineer Hoffland There being a quorum present, the meeting was in order. 2. ORAL COMMUNICATIONS None 3. CLOSING AND ADOPTION OF CONSENT CALENDAR omsted moved, Gaines seconded, carried unanimously to close and adopt the Consent Calendar. The Consent Calendar Items were: 8 A. ApDroval of Minutes: Reaular Meetina April 15. 1987. B. AdoDtion of Resolution 87-22. ADDlication for Annexation of James Statser ProDerty. 4. PUBLIC HEARINGS A. AdoDtion of Ordinance 87-06 increasina Connection Fee and Annexation Use Fee. Dan Peterka asked questions about and spoke in opposition to adoption of the Ordinance. Elaine MC?Elmury spoke on behalf of the Wanket Annexation Group. She asked the Board to either make a determination that the group fulfilled the requirements for having completed their application for annexation and connection in time to comply with the current fee structure, or that that the application for connection be accepted at this time and the fees held until the annexation was completed. She said that the delays to their application had been none of their doing. Board Manager Shafer stated their application was complete and was received by IAFCO. That appeared to be sufficient evidence that they would meet the test of the ordinance to include them under the 8 old annexation and connection fees 5/6/87, Pg. 1 Mtg.NO.¡1-'i Bk. I page~ -~~ ~ CSD Mins. 5/6/87 Dan Peterka again asked questions about the proposed ordinance and asked if the new users would be paying all the costs of upgrading 8 to secondary treatment. Interim City Engineer Hoffland replied that the cost of the upgrade would be paid for by user fees of all the people in the district. James Statser commented that the number of users would make a difference in the amount of fees paid. Ordinance 87-06 was read by title. Omsted moved to adopt Ordinance 87-06. Motion failed for lack of second. * Staff was directed to bring the ordinance back to the next meeting~, Mr. Hoffland was asked to also bring information requested by- Member Gaines indicating the number of EDUs to annex to the District, the acreages to annex to the District and the number of EDUs estimated to connect that are presently in- the district that are not now connected. Board Member Gaines stated she would be willing to look at the information before the meeting to save time at the meeting. B. Introduction of Ordinance 87-07 Reaarding Payment of Annexation Fees. Board Manager Shafer in his Staff report stated this ordinance had been drafted by direction of the Board to make provision for a 8 delayed payment program for annexation fees in certain instances. Ordinance 87-07 was read by title. omsted moved, Gaines seconded, carried unanimously to waive further reading. Omsted moved, Gaines seconded, carried unanimously to introduce Ordinance 87-07. No speaker slips had been filed, but the public hearing was opened, it was determined that no one wished to be heard and the hearing was closed. 5. UNFINISHED BUSINESS A. Approvina Recoverv of EXDenses for San Eliio Plant UDgrade From Bond Proceeds When Issued. Board Manager Shafer reported this was a request from the Financial Consultants to get some clear legislative intent to recover through bond proceeds the money that was being expended right now for Staff and engineering work for the plant upgrade to secondary treatment and future expansion. The statement of intent was needed to include it in any future bond offering. The Board asked if they 8 would then be limited to any particular type of bonding or funding. The Board Manager assured them that this action would not be a 5/6/87, Pg. 2 Mtg.NO.f?-' Bk. I page~ - "" --" CSD Mins. 5/6/87 determining factor as to what funding option is ultimately selected. until the project is exactly defined, how to go about 8 it and what happens in the legal area between now and then, it would be impossible to decide upon the best funding method. This action would maximize the Board's available options. Omstedmoved, Gaines seconded, carried unanimously to approve recovery of expenses for San Blijo Plant upqrade from bond proceeds when issued - if it is done that way. 6. NEW BUSINESS A. Adootion of Resolution 87-20 Annexina otis Andrews Prooerty to Cardiff Sanitation District. Interim City Engineer Hoffland gave the Staff report stating that this annexation request was for 1.34 acres to provide sewer service for a future single family dwelling located in the vicinity of Manchester Avenue. He recommended adoption of the resolution. Omsted moved, Gaines seconded, carried unanimously to adopt Resolution 87-20. B. Adootion of Resolution 87-21 Annexina Beland Subdivision to Cardiff Sanitation District. Interim City Engineer Hoffland gave the Staff report stating that this was a request to annex 7.55 acres to provide sewer service for 8 a 14 unit single family dwelling subdivision project and recommending adoption of the ordinance. Omsted moved, Gaines seconded, carried unanimously to' adopt Resolution 87-21. C. Review and Discussion Reaarding Prooosed Budaet for Fiscal Year 1987-88. Board Manager Shafer stated that the key issue in this discussion was how much it was going to cost consumers to provide them with service. The fee the past year had been artificially low and a much higher fee would be needed. The figures in the proposed budget included costs of expansion and upgrade but those expenses would not be incurred during the next fiscal year. In figures to be presented ata later meeting there would be no recommendation that they be included for 1987-88. Board Member Gaines suggested that the engineer from the Encinitas Sani tary District be asked to go over the budget. She said she would like a comparison between the two districts' budgets. Mr. Hoffland stated this was a draft document for the Board's review and comment. It was not being presented for adoption at this time. He discussed, and explained the highlights of the 8 budget and answered questions from the Board. 5/6/87, Pg. 3 Mtg. No .n-'! Bk. I page ~)... CSD Mins. 5/6/87 Al Krier of the San Diego County Department of Public Works, who oversees budget preparation, explained the "Reserves" shown for . Replacement, Expansion and General. Board Manager Shafer stated he had retained Murk Engineers to analyze the prior flow and cost data in terms of looking at the difference in the charges to Solana Beach and Cardiff. The report was expected during this week and when received it would be discussed with Solana Beach to resolve the issue of the credit due Cardiff. There should be money coming back either as part of this budget or part of the settlement of the negotiations for the San Elijo pump station. Betty Knutson, of the Cardiff by the Sea Chamber of Commerce, said that the budget did not reflect the corrections needed. James Statser expressed concern about the amount of the difference between charges to Solana Beach and Cardiff which went back as far as 1977. .. Mr. Hoffland was asked to supply a copy of the Solana Beach budget in the next agenda packet. D. ADDroval of and Authorization for County Director of Purchasina. Execute Change Order t 3 to. Gary F. Atkinson Construction. Co. Contract. San Eliio Ocean Outfall Ballast Rock ReDair. Not to Exceed $30.140 From Project Contingency Fund Balance. -- Interim City Engineer Hoffland explained that the change order represented a change in procedure. The consultant diving engineer had found a need for redesign of the structure and some additional areas of work. This additional work was to be done by another contractor at a lower price than Atkinson would do it. Therefore, this contract was being cut off. This final adjustment was within contract contingency amounts so no appropriation approval was needed. $41,000 would be freed to go back into reserves. He requested approval of the change order. Omsted moved, Gaines seconded, carried unanimously to approve the chanqe order. 7. STAFF REPORTS A. Status Report: CaDacity Letters and Waste Discharae Permits Issued and CaDacitv Remainina. .. Interim City Engineer Hoffland reported that the results from the April meter readings had not been available when the agenda material was due but it would be reported at the next meeting. -- , - 5/6/87, Pg. 4 Mtg. No. fJ-' Bk. I page " "'---"',' CSD Mins. 5/6/87 8. ADJOURNMENT -- ~ declar~ tM _~i~ ~joo=~ at 6:36 P.M. Richard Shea, Chairman 8 - . . i 5/6/87, Pq. 5 Mtq.NO.~Bk. I paqe~ I , ..II