1987-05-06
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MINUTES OF REGULAR MEETING OF CARDIFF SANITATION DISTRICT BOARD OF
DIRECTORS, MAY 6, 1987, 4:00 P.M. 535 ENCINITAS BLVD., SUITE 100
8 1. CALL TO ORDER/ROLL CALL
Board Chairman Shea called the meeting to order at 4:28 P.M.
Present: Chairman Richard Shea, Board Members Marjorie Gaines,
Anne omsted
Absent: Board Members Greg Luke, Gerald Steel
Also Board Manager Shafer, Board Clerk Pool, Acting Board
Present: Attorney Mark potter, Interim City Engineer Hoffland
There being a quorum present, the meeting was in order.
2. ORAL COMMUNICATIONS
None
3. CLOSING AND ADOPTION OF CONSENT CALENDAR
omsted moved, Gaines seconded, carried unanimously to close and
adopt the Consent Calendar.
The Consent Calendar Items were:
8 A. ApDroval of Minutes: Reaular Meetina April 15. 1987.
B. AdoDtion of Resolution 87-22. ADDlication for Annexation of
James Statser ProDerty.
4. PUBLIC HEARINGS
A. AdoDtion of Ordinance 87-06 increasina Connection Fee and
Annexation Use Fee.
Dan Peterka asked questions about and spoke in opposition to
adoption of the Ordinance.
Elaine MC?Elmury spoke on behalf of the Wanket Annexation Group.
She asked the Board to either make a determination that the group
fulfilled the requirements for having completed their application
for annexation and connection in time to comply with the current
fee structure, or that that the application for connection be
accepted at this time and the fees held until the annexation was
completed. She said that the delays to their application had been
none of their doing.
Board Manager Shafer stated their application was complete and was
received by IAFCO. That appeared to be sufficient evidence that
they would meet the test of the ordinance to include them under the
8 old annexation and connection fees
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Dan Peterka again asked questions about the proposed ordinance and
asked if the new users would be paying all the costs of upgrading
8 to secondary treatment. Interim City Engineer Hoffland replied
that the cost of the upgrade would be paid for by user fees of all
the people in the district.
James Statser commented that the number of users would make a
difference in the amount of fees paid.
Ordinance 87-06 was read by title.
Omsted moved to adopt Ordinance 87-06. Motion failed for lack of
second.
* Staff was directed to bring the ordinance back to the next meeting~,
Mr. Hoffland was asked to also bring information requested by-
Member Gaines indicating the number of EDUs to annex to the
District, the acreages to annex to the District and the number of
EDUs estimated to connect that are presently in- the district that
are not now connected. Board Member Gaines stated she would be
willing to look at the information before the meeting to save time
at the meeting.
B. Introduction of Ordinance 87-07 Reaarding Payment of Annexation
Fees.
Board Manager Shafer in his Staff report stated this ordinance had
been drafted by direction of the Board to make provision for a
8 delayed payment program for annexation fees in certain instances.
Ordinance 87-07 was read by title.
omsted moved, Gaines seconded, carried unanimously to waive further
reading.
Omsted moved, Gaines seconded, carried unanimously to introduce
Ordinance 87-07.
No speaker slips had been filed, but the public hearing was opened,
it was determined that no one wished to be heard and the hearing
was closed.
5. UNFINISHED BUSINESS
A. Approvina Recoverv of EXDenses for San Eliio Plant UDgrade From
Bond Proceeds When Issued.
Board Manager Shafer reported this was a request from the Financial
Consultants to get some clear legislative intent to recover through
bond proceeds the money that was being expended right now for Staff
and engineering work for the plant upgrade to secondary treatment
and future expansion. The statement of intent was needed to
include it in any future bond offering. The Board asked if they
8 would then be limited to any particular type of bonding or funding.
The Board Manager assured them that this action would not be a
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determining factor as to what funding option is ultimately
selected. until the project is exactly defined, how to go about
8 it and what happens in the legal area between now and then, it
would be impossible to decide upon the best funding method. This
action would maximize the Board's available options.
Omstedmoved, Gaines seconded, carried unanimously to approve
recovery of expenses for San Blijo Plant upqrade from bond proceeds
when issued - if it is done that way.
6. NEW BUSINESS
A. Adootion of Resolution 87-20 Annexina otis Andrews Prooerty to
Cardiff Sanitation District.
Interim City Engineer Hoffland gave the Staff report stating that
this annexation request was for 1.34 acres to provide sewer service
for a future single family dwelling located in the vicinity of
Manchester Avenue. He recommended adoption of the resolution.
Omsted moved, Gaines seconded, carried unanimously to adopt
Resolution 87-20.
B. Adootion of Resolution 87-21 Annexina Beland Subdivision to
Cardiff Sanitation District.
Interim City Engineer Hoffland gave the Staff report stating that
this was a request to annex 7.55 acres to provide sewer service for
8 a 14 unit single family dwelling subdivision project and
recommending adoption of the ordinance.
Omsted moved, Gaines seconded, carried unanimously to' adopt
Resolution 87-21.
C. Review and Discussion Reaarding Prooosed Budaet for Fiscal Year
1987-88.
Board Manager Shafer stated that the key issue in this discussion
was how much it was going to cost consumers to provide them with
service. The fee the past year had been artificially low and a
much higher fee would be needed. The figures in the proposed
budget included costs of expansion and upgrade but those expenses
would not be incurred during the next fiscal year. In figures to
be presented ata later meeting there would be no recommendation
that they be included for 1987-88.
Board Member Gaines suggested that the engineer from the Encinitas
Sani tary District be asked to go over the budget. She said she
would like a comparison between the two districts' budgets.
Mr. Hoffland stated this was a draft document for the Board's
review and comment. It was not being presented for adoption at
this time. He discussed, and explained the highlights of the
8 budget and answered questions from the Board.
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Al Krier of the San Diego County Department of Public Works, who
oversees budget preparation, explained the "Reserves" shown for
. Replacement, Expansion and General.
Board Manager Shafer stated he had retained Murk Engineers to
analyze the prior flow and cost data in terms of looking at the
difference in the charges to Solana Beach and Cardiff. The report
was expected during this week and when received it would be
discussed with Solana Beach to resolve the issue of the credit due
Cardiff. There should be money coming back either as part of this
budget or part of the settlement of the negotiations for the San
Elijo pump station.
Betty Knutson, of the Cardiff by the Sea Chamber of Commerce, said
that the budget did not reflect the corrections needed.
James Statser expressed concern about the amount of the difference
between charges to Solana Beach and Cardiff which went back as far
as 1977.
.. Mr. Hoffland was asked to supply a copy of the Solana Beach budget
in the next agenda packet.
D. ADDroval of and Authorization for County Director of
Purchasina. Execute Change Order t 3 to. Gary F. Atkinson
Construction. Co. Contract. San Eliio Ocean Outfall Ballast
Rock ReDair. Not to Exceed $30.140 From Project Contingency
Fund Balance.
-- Interim City Engineer Hoffland explained that the change order
represented a change in procedure. The consultant diving engineer
had found a need for redesign of the structure and some additional
areas of work. This additional work was to be done by another
contractor at a lower price than Atkinson would do it. Therefore,
this contract was being cut off. This final adjustment was within
contract contingency amounts so no appropriation approval was
needed. $41,000 would be freed to go back into reserves. He
requested approval of the change order.
Omsted moved, Gaines seconded, carried unanimously to approve the
chanqe order.
7. STAFF REPORTS
A. Status Report: CaDacity Letters and Waste Discharae Permits
Issued and CaDacitv Remainina.
.. Interim City Engineer Hoffland reported that the results from the
April meter readings had not been available when the agenda
material was due but it would be reported at the next meeting.
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8. ADJOURNMENT
-- ~ declar~ tM _~i~ ~joo=~ at 6:36 P.M.
Richard Shea, Chairman
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