1987-06-03
MINUTES OF REGULAR MEETING OF CARDIFF SANITATION DISTRICT BOARD OF
DIRECTORS, JUNE 3, 1987, 4:00 P.M., 535 ENCINITAS BLVD., SUITE 100
8 1. CALL TO ORDER / ROLL CALL
Board Chairman Shea called the meeting to order at 4:15 P.M.
Present: Chairman Richard Shea, Board Members Marjorie Gaines,
Greg Luke, Anne Oms ted, Gerald Steel
Absent: None
Also Board Manager Shafer, Board Attorney Roger Krauel,
Present: Interim City Engineer Hoffland, Board Clerk Pool,
Senior Office Specialist Cervone
There being a quorum present, the meeting was in order.
2. ORAL COMMUNICATIONS
None
3. CLOSING AND ADOPTION OF CONSENT CALENDAR
A. ADproval of Minutes: May 20. 1987 Reaular Meeting.
. B. Adoption of Ordinance 87-08. Increasing Annual Sewer
Charae
Gaine. moved, Luke .econded to clo.e and adopt the Con.ent
Calendar. Hotion carried. Aye.: Gaines, Luke, 08sted, Shea,
Steel; Bays; non'e.
Speakers slips were presented from Betty Knutson, Cardiff Chamber
of Commerce and John Davis Cardiff Town Council Representative
regarding Ordinance 87-08.
Gaines moved, Omsted seconded to reconsider the closing and '
Adopting of Consent Calendar to allow the two speakers to address
the Council. Hotion carried. Aye.: Gaines, Luke, Omsted, Shea,
Steel; . Bays: Hone
John Davis requested the Cardiff Sanitation District to delay their
decision to increase the Annual Sewer Charge to $228.00 until after
June 9, when the Cardiff Town Council is sponsoring a forum on the
status of the Cardiff Sanitation District. He feels the Town
Council should be heard. Betty Knutson, Cardiff Chamber of
Commerce, requested that the reasons for the increase be made
public.
Mr. Shafer presented information to substantiate the fee increase
and described the various components involved. He said a
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calculation, based on research, indicated that the fee should have
been $164 for the last year rather than $96. The fee being
8\ recommended was $228.
The Board Manager discussed two theories as to how to pay for
facilities; one, the people who are currently using the plant are
benefiting from it, and should pay for the depreciation and
upgrades. The second theory is that the people who are benefiting
from the new facility should pay for it.
Board Manager Shafer stated he and Dale Hoffland, the Interim City
Engineer and the new Public Works Director, Mort August, would
attend the Cardiff ';l'own Council to explain the factors invol ved
that validated the fee increase.
Gaines moved, omsted seconded, that the Board not adopt Ordinance
87-08 and that it Þe put on the agenda for the next meeting, June
17 th. Motion carried. Ayes: Gaines, Luke, Omsted, Shea, Steel:
Rays:. Rone.
5. UNFINISHED BUSINESS
A. Further Consideration of Budget
Board Manager Shafer and Interim city Engineer Hoffland discussed
-- the proposed budget and answered Board Members' questions about it.
Board Manager Shafer indicated that this budget was in a transition
, form from how the County had prepared it. The format did not lend
itself to recognizing trends and to making decisions on policy.
Next year, the budget format will be in a more detailed and
organized fashion. He said that because of the transition, it was
difficult to recreate financial records that the Board was not
involved in.
In answer to the Board's questions, Board Manager Shafer indicated
that there is no exact date when the budget must be adopted except
that if not approved by July 1, the Board will be unable to
adopt Capital projects that are to be in effect by that date.
There was general agreement for the budget to be presented for
further discussion on June 17th.
6. NEW BUSINESS
A. Adc>ption of Resolution 87-24 Annexina of Olivenhain
Venture ProDertv to Cardiff Sanitation District.
Staff Report was given by Interim City Engineer, Dale Hoffland with
a recommendation to adopt the resolution for annexation of
Olivenhain Venture. Board Member Steel Stated he did not feel
8 comfortable with the number of EDUs left if this Annexation was
approved. He asked the Board to address this item at the next
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board meeting as to what the Board's policy is going to be in
reference to capacity commitment letters being issued.
8* The Board Manager was asked to contact Mr. Kubota of the Encinitas
Sanitary District regarding his doing an engineering assessment of
the whole Carpiff Sanitation District.
Luke moved, Gaines seconded to adopt Resolution 87-24. Ayes:
omsted, Shea, Gaines, Luke. Nays: Steel
B. Ap9roval of Master Property Tax Transfer Aareement
The Board Manager reported that under the previous annexations, the
District had never requested any Property Tax allocation because
the District had not received any property tax for maintenance and
operation. (The District is still entitled to collect any voter-
approved bonds under Proposi tion 13 . ) However, the County had
requested a Resolution to that effect. The County has informed the
Board that no further annexations would be processed until a
Resolution is adopted.
Steel moved, Omsted .econded to adopt Resolution 87-25,
acknowledging that the Board i. not entitled to any share of the 1%
property Tax Allocation. Motion carried. Ayes: Gaines, Luke,
omsted, Shea, Steel: Nays: None.
C. ApDroval of ProDosed Aareement Reaardina San Eli;o Hills
CaDacitv Transfer and Ad;ustment to Prior Years'
. Maintenance and ODerations Excense Allocations.
Board Manager Shafer discussed the proposed agreement resolving a
dispute over capacity rights and recommended its approval.
Betty Knutson, of the Cardiff Chamber of Commerce, spoke to the
Board stating that she did not feel that Cardiff Sanitation
District should take the brunt of this expense because of mistakes
made by the County. She suggested that both Solana Beach and
Encinitas go to the County and question the figures. She stated
she would like to see more investigation before voting on this.
Luke moved, Steel seconded to adopt the agreement Regarding San
Elijo Bills Capacity Transfer and Adjustment to Prior Years'
Maintenance and operations Expense Allocations. Motion Carried.
Ayes: Shea, Gaines, Luke, omsted, Steel: Nays: None
7 STAFF REPORTS
A. Status ReDort: CaDacitv Letters and Waste Discharae
Permits Issued and Remainina
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Interim city Engineer, Dale Hoffland gave the Board a status report
on capacity Letters and Waste Discharge Permits issued and
. remaining.
steel moved, O1nsted seconded to request the Board to contact the
E.P.A. requesting clarification of the specific guidelines for the
Cardiff Sanitation District's permit. In addition, he would 1 ike
to know the procedure for re-rating the plant. He said the Board
should determine what will be the peak month for planning capacity,
and what are the conditions for violations.
Board Member Omsted withdrew her second on Steel's motion regarding
contacting the E.P.A. and motion failed for lack ot a second.
Betty Knutson, of the Cardiff Chamber of Commerce, spoke to the
Board requesting that the actual figures of flow be used instead of
approximate figures.
Board Manager Shafer stated that the question of re-rating the
plant was posed by the Council and the consulting Eng ineer Murk
Inc. had looked into that possibility and felt that it was not
feasible at that time. There are several constraints within the
plant that need to be dealt wi th which will. be brought up when
going through the secondary treatment issue and possibly re-rating
the plant at that time.
Board member Gaines asked when the Olivenhain Trunk line will be
repaired. Dale Hoffland stated the contractor was to beg in work
-- two weeks ago in the upper area. This should reduce the in-flow by
approximately 75,000 gallons per day.
* Board member Steel requested that the issue of how to determine how
many EDUs should be connected prior to the expansion from 3.7 to 3.9
mgd being completed, be put on the next agenda.
Board Manager Shafer agreed to review the data regarding plant flow
with the new Public Works Director and report back to the Board
with their recommendations.
8. ADJOURNMENT
Chairman Shea declared the meeting adjourned at 6:03 P.M.
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Richard P. Shea, Chairman E. J é Pool, Board Clerk
e By: Deborah Cervone, Senior
Office specialist
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