Loading...
1987-06-17 MINUTES OF REGULAR MEETING OF CARDIFF SANITATION DISTRICT BOARD OF DIRECTORS, JUNE 17, 1987, 4:00 P.M., 535 ENCINITAS BLVD., SUITE 100, ENCINITAS, CALIFORNIA 8 ì 1. CALL TO ORDER / ROLL CALL Board Chairman Shea called the meeting to order at 4:18 P.M. Present: Chairman Richard Shea, Board Members Marjorie Gaines, Greg Luke, Anne Oms ted, Gerald Steel Absent: None Also Board Manager Shafer, Board Attorney Roger Krauel, Present: Interim City Engineer Hoffland, Public Works Director, Mort August, Board Clerk Pool, Senior Office Specialist Cervone There being a quorum present, the meeting was in order. 2. ORAL COMMUNICATIONS Waino Saarinen asked the Board to explain how the sewage metering over-read the flow. Board Manager Shafer stated that electronic interference generated by the pumps and the frequency that they were running at led to the meters over- reading rather than under reading. He suggested that Mr. ~ Saarinen arrange to meet with Interim City Engineer Hoffland 4ÌÞ for further explanation. 3. CLOSING AND ADOPTION OF CONSENT CAT~~DAR A. Accrovalof Minutes: June 3. 1987 Reaular Meetina. B. Accroval of Bills for John S. Murk & Westech Services. Imu steel moved, Omsted seconded to close and adopt the Consent Calendar. Motion carried: Ayes: Gaines, Luke, Omsted, Shea, Steel; Nays: none. 4 . PUBLIC HEARINGS None 5. UNFINISHED BUSINESS A. Consideration of Ordinance 87-06. Increasina Connection Fee and Annexation Use Fee. Board Manager Shafer stated that given the direction from the Board at the last meeting, a study is under way to determine the holding capacity within the Cardiff Sanitation Service area. This study is to be completed in four to six weeks and will be jIþ reported to the Board upon it's completion. He stated however, 06-17-87 pg 1 Mtg. NoI1-J~Bk. I page~ CSD Minutes 06/17/87 currently. He recommended that the Board act on this Ordinance because. of the covenants signed by property owners. If the 8) increase is not adopted by July 7, the covenants would lapse and the fee would revert back. He presented several alternatives for increasing the Annexation and Connection fees. Gaines moved to reintroduce Ordinance 87-06. but changing the Connection Fee to $2,260; with $830 for Annexation Fee per B.D.U. Shea seconded. Board Member Steel requested the vote be deferred to a. later point in the meeting. Board Chairman granted this request. C. Adoction of Ordinance 87-08. Increasina Annual Sewer Charae. Board Member Gaines, requested Staff to explain the difference between Cardiff's proposed Sewer fees and those of Solana Beach. Board Manager Shafer stated differences which would affect fees charged were: (1) the area that is being serviced: (2) the amount of Capital reserves they had in prior years: and (3) if the plant is not in an expansion mode, the operational costs would be less. In addition, Cardiff Sanitation District has approximately two more miles of main lines to maintain than Solana Beach. John Davis spoke on behalf of the Encinitas Tax Payers Association. He felt that the fee increase was excessive and ... that the communi tyshould not be burdened because of past -- mistakes made by the County. Betty Knutson, Cardiff by the Sea Chamber of Commerce, stated that the Cardiff Chamber Board voted against the increase. She suggested that it should go to the polls for a vote. waino Saarinen stated he felt the new developments should pay for expansion of the plant. Member Gaines informed him that new building is paying for all of the costs for expansion. The user fee is not for expansion, rather it is paying for replacement of old equipment, etc. The expansion cost will be taken from the connection fee. Luke moved, Omsted Seconded to approve Ordinance 87-08, increasing annual sewer charge to $228 per B.D.U. Motion carried. Ayes: Gaines, Luke, omsted, Shea, Steel; Nays: None. The Board returned to consideration of Item SA: Ordinance 87-06, Increasing Connection Fee and Annexation Use fee. Board Member Gaines pointed out that the Water Reuse fee was not included in the financial breakdown. Interim City Engineer Hoffland indicated that this is an additional cost and that $1000 would be in addition to the Connection fee. 8 06-17-87 pg 2 Mtg. No81-I).. Bk. I Page 11 ~ CSD Minutes 06/17/87 Board Manager Shafer -indicated that annexations that were 8'1 completed before this process started are exempt from paying the additional money, but there will be no exemption on the connection fees. Board Member Gaines stated she felt the lowest fee should be adopted until further figures are available from the study currently under way with the understanding that in the future it may need to be re-evaluated. The Ordinance was read by title. omsted moved to waive further reading of this ordinance, Luke seconded. Motion carried. Ayes: Gaines, Luke, Omsted, Shea, Steel; Nays: None Motion to reintroduce carried. Ayes: Gaines, Luke, Omsted, Shea, Steel; Nays: None B. Adoction of Uraencv Ordinance 87-09. Increasina Connection Fee and Annexation Use Fee. It was explained by City Attorney Krauel that Ordinance 87-09 and 87-06 are essentially the same. Ordinance 87-09 is an Urgency Ordinance that will be in effect immediately and cover the time period from when the Covenants expire on July 7, and Ordinance . 87-06 becomes effective, 30 days after adoption. Gaines moved, Steel Seconded to adopt Urgency Ordinance 87-09. Motion carried. Ayes: Gaines, Luke, Omsted, Shea, Steel; Nays: None D. Further Consideration of Procosed 1987-88 Budaet Board Member Gaines asked if Rancho Santa Fe owns anything in the Cardiff Sanitation district or do they rent. Board Manager Shafer stated that he would find out and advise the Board. Betty Knutson, Cardiff Chamber, stated that she had not gone over the budget entirely and asked the Board to postpone their decision. She also questioned the inclusion of Rancho Santa Fe mentioned in the Budget. Board Manager Shafer was asked when the budget must be adopted. He stated that there were no certain timelines, except that it will postpone future projects until it is approved. Board Member Omsted stated the material had been available and gone over numerous times. She said she did not feel approval should be delayed again. The Board Manager said that the Board has the option to address individual items within the budget at any given time, and he . recommended approving it now. 06-17-87 pg 3 Mtg. Nof?-/J. Bk. I page.1lL " I ...~--_. CSD Minutes 06/17/87 Luke moved, Shea seconded to adopt the 1987-88 Budget. Motion carried. Ayes: Gaines, Luke, omsted,'Shea, Steel; Bays: None. 8 E. Discussion of Policy for Determinina How Many EDUs to Connect Prior to Excansion for 3.7 to 3.9 MGD Treatment Cacacitv. (combined with) 7 A. status Re~ort: Capaci tv Letters and Waste Discharae Permits Issued and Remaining. Board Manager Shafer reported on how past history was used to estimate the peak months of flow and recommended a method of determining the number of EDUs that can be connected prior to an expansion. He recommended the Board receive a quarterly report showing the average annual flow rate, EDUs connected, Capacity rights, nominal reserve and additional equivalent dwelling units available, including use of a 14% peak factor to estimate peak daily flow rates. Board Member Gaines requested that staff provide more hard data rather than proj ections for making decisions. She stated she would like a recommendation from the new Public Works Director, once he becomes familiar with this information. Board Member Steel asked staff to provide the Board with a point system for Capacity Rights. The Board reached a consensus to postpone this issue pending receipt of additional information. ;~ F. Continued Consideration of crocosed Joint Powers 8 Agreement with Solana Beach Sanitation District. Resolution No. 87-26. Omsted moved, Luke seconded to adopt Resolution No. 87-26, approving a Joint Powers Aqreement with Solana Beach, but that past agreements referred to in the Joint Powers Agreement be obtained and reviewed prior to siqninq the aqreement. Motion carried. Ayes: Gaines, Luke, omsted, Shea, Steel; Nays: None. Shea moved, omsted seconded to appoint Gaines and Steel to the San Elijo Joint Powers Authority. Motion carried: Ayes: Gaines, Luke, omsted, Shea, Steel; Nays: None 6. NEW BUSINESS A. Discussion of Request from city of Escondido to Confirm .Need for Ocean Outfall Excansion Project. omsted moved, Steel seconded to have Escondido be the Lead Agency for the Ocean Outfall Expansion Project. Motion failed. Ayes: Omsted, Luke; Nays: Gaines, Shea, Steel Board Member Gaines stated she was concerned that Cardiff Sanitation District may be giving up control by making Escondido the Lead Agency. Ci ty Attorney Krauel stated that typically . "Lead Agency" means control. The Board directed staff to clarify the legal authority of a Lead Agency and Cardiff Sanitation 06-17-87 pg 4 Mtg. No81-/'- Bk. I page..2£ CSD Minutes 06/17/87 District's veto powers if Escondido is given the Lead Agency responsibility. 8 B. Reauest bY Terral Investment Co. for District to Consider Use of Eminent Domain for Construction of a Sewer Line. Board Manager Shafer requested direction from the Board as to use of eminent domain to obtain the necessary easements for the installation of a sanitary sewer line for the Terral Investment. Gus Theberge, Terral Investment Company, requested the Board to use eminent domain and offered his assistance to that end. Mr. Theberge requested that the necessary forms be provided at the next meeting to expedite this process. The Board Manager was directed to draft a policy for use of eminent domain procedures, but not as appl ied to this specific project, for consideration at the next meeting. Board Member Gaines left the meeting at 6:08 P.M. C. Removal and Installation of Boiler at San Eliio Water Pollution Control Facility. Interim City Engineer Hoffland reported to the Board that there was an existing hot water boiler that needed to be removed, the ... installation of a new boiler was necessary and had been budgeted. . Steel moved, omsted Seconded to approve the request as stated in a memo dated June 5, 1987 from Granville Bowman, county Director of Public Works. Motion carried. Ayes: Omsted, Luke, Shea, Steel. Absent: Gaines. 8. ADJOURNMENT Chairman Shea declared the meeting adjourned at 6:10 P.M. Q)Q~ "' t; ~ /l It & 6¥/1 ~ Richard P. Shea, Chairman . Jane Pool, Board Cle By: Deborah Cervone, Senior Office Specialist e 06-17-87 pg 5 Mtg. Nof1-I;' Bk. I page.J..!L ...-..