1987-06-17
MINUTES OF REGULAR MEETING OF CARDIFF SANITATION DISTRICT BOARD
OF DIRECTORS, JUNE 17, 1987, 4:00 P.M., 535 ENCINITAS BLVD.,
SUITE 100, ENCINITAS, CALIFORNIA
8 ì 1. CALL TO ORDER / ROLL CALL
Board Chairman Shea called the meeting to order at 4:18 P.M.
Present: Chairman Richard Shea, Board Members Marjorie Gaines,
Greg Luke, Anne Oms ted, Gerald Steel
Absent: None
Also Board Manager Shafer, Board Attorney Roger Krauel,
Present: Interim City Engineer Hoffland, Public Works Director,
Mort August, Board Clerk Pool, Senior Office Specialist
Cervone
There being a quorum present, the meeting was in order.
2. ORAL COMMUNICATIONS
Waino Saarinen asked the Board to explain how the sewage
metering over-read the flow. Board Manager Shafer stated
that electronic interference generated by the pumps and the
frequency that they were running at led to the meters over-
reading rather than under reading. He suggested that Mr.
~ Saarinen arrange to meet with Interim City Engineer Hoffland
4ÌÞ for further explanation.
3. CLOSING AND ADOPTION OF CONSENT CAT~~DAR
A. Accrovalof Minutes: June 3. 1987 Reaular Meetina.
B. Accroval of Bills for John S. Murk & Westech Services.
Imu
steel moved, Omsted seconded to close and adopt the Consent
Calendar. Motion carried: Ayes: Gaines, Luke, Omsted, Shea,
Steel; Nays: none.
4 . PUBLIC HEARINGS
None
5. UNFINISHED BUSINESS
A. Consideration of Ordinance 87-06. Increasina Connection
Fee and Annexation Use Fee.
Board Manager Shafer stated that given the direction from the
Board at the last meeting, a study is under way to determine the
holding capacity within the Cardiff Sanitation Service area.
This study is to be completed in four to six weeks and will be
jIþ reported to the Board upon it's completion. He stated however,
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currently. He recommended that the Board act on this Ordinance
because. of the covenants signed by property owners. If the
8) increase is not adopted by July 7, the covenants would lapse and
the fee would revert back. He presented several alternatives
for increasing the Annexation and Connection fees.
Gaines moved to reintroduce Ordinance 87-06. but changing the
Connection Fee to $2,260; with $830 for Annexation Fee per B.D.U.
Shea seconded.
Board Member Steel requested the vote be deferred to a. later
point in the meeting. Board Chairman granted this request.
C. Adoction of Ordinance 87-08. Increasina Annual Sewer
Charae.
Board Member Gaines, requested Staff to explain the difference
between Cardiff's proposed Sewer fees and those of Solana Beach.
Board Manager Shafer stated differences which would affect fees
charged were: (1) the area that is being serviced: (2) the amount
of Capital reserves they had in prior years: and (3) if the plant
is not in an expansion mode, the operational costs would be less.
In addition, Cardiff Sanitation District has approximately two
more miles of main lines to maintain than Solana Beach.
John Davis spoke on behalf of the Encinitas Tax Payers
Association. He felt that the fee increase was excessive and
... that the communi tyshould not be burdened because of past
-- mistakes made by the County.
Betty Knutson, Cardiff by the Sea Chamber of Commerce, stated
that the Cardiff Chamber Board voted against the increase. She
suggested that it should go to the polls for a vote.
waino Saarinen stated he felt the new developments should pay for
expansion of the plant. Member Gaines informed him that new
building is paying for all of the costs for expansion. The user
fee is not for expansion, rather it is paying for replacement of
old equipment, etc. The expansion cost will be taken from the
connection fee.
Luke moved, Omsted Seconded to approve Ordinance 87-08,
increasing annual sewer charge to $228 per B.D.U. Motion
carried. Ayes: Gaines, Luke, omsted, Shea, Steel; Nays: None.
The Board returned to consideration of Item SA: Ordinance 87-06,
Increasing Connection Fee and Annexation Use fee.
Board Member Gaines pointed out that the Water Reuse fee was not
included in the financial breakdown. Interim City Engineer
Hoffland indicated that this is an additional cost and that $1000
would be in addition to the Connection fee.
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Board Manager Shafer -indicated that annexations that were
8'1 completed before this process started are exempt from paying the
additional money, but there will be no exemption on the
connection fees.
Board Member Gaines stated she felt the lowest fee should be
adopted until further figures are available from the study
currently under way with the understanding that in the future it
may need to be re-evaluated.
The Ordinance was read by title.
omsted moved to waive further reading of this ordinance, Luke
seconded. Motion carried. Ayes: Gaines, Luke, Omsted, Shea,
Steel; Nays: None
Motion to reintroduce carried. Ayes: Gaines, Luke, Omsted,
Shea, Steel; Nays: None
B. Adoction of Uraencv Ordinance 87-09. Increasina Connection
Fee and Annexation Use Fee.
It was explained by City Attorney Krauel that Ordinance 87-09 and
87-06 are essentially the same. Ordinance 87-09 is an Urgency
Ordinance that will be in effect immediately and cover the time
period from when the Covenants expire on July 7, and Ordinance
. 87-06 becomes effective, 30 days after adoption.
Gaines moved, Steel Seconded to adopt Urgency Ordinance 87-09.
Motion carried. Ayes: Gaines, Luke, Omsted, Shea, Steel; Nays:
None
D. Further Consideration of Procosed 1987-88 Budaet
Board Member Gaines asked if Rancho Santa Fe owns anything in the
Cardiff Sanitation district or do they rent. Board Manager
Shafer stated that he would find out and advise the Board.
Betty Knutson, Cardiff Chamber, stated that she had not gone over
the budget entirely and asked the Board to postpone their
decision. She also questioned the inclusion of Rancho Santa Fe
mentioned in the Budget.
Board Manager Shafer was asked when the budget must be adopted.
He stated that there were no certain timelines, except that it
will postpone future projects until it is approved. Board Member
Omsted stated the material had been available and gone over
numerous times. She said she did not feel approval should be
delayed again.
The Board Manager said that the Board has the option to address
individual items within the budget at any given time, and he
. recommended approving it now.
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Luke moved, Shea seconded to adopt the 1987-88 Budget. Motion
carried. Ayes: Gaines, Luke, omsted,'Shea, Steel; Bays: None.
8 E. Discussion of Policy for Determinina How Many EDUs to
Connect Prior to Excansion for 3.7 to 3.9 MGD Treatment
Cacacitv.
(combined with)
7 A. status Re~ort: Capaci tv Letters and Waste Discharae
Permits Issued and Remaining.
Board Manager Shafer reported on how past history was used to
estimate the peak months of flow and recommended a method of
determining the number of EDUs that can be connected prior to an
expansion. He recommended the Board receive a quarterly report
showing the average annual flow rate, EDUs connected, Capacity
rights, nominal reserve and additional equivalent dwelling units
available, including use of a 14% peak factor to estimate peak
daily flow rates.
Board Member Gaines requested that staff provide more hard data
rather than proj ections for making decisions. She stated she
would like a recommendation from the new Public Works Director,
once he becomes familiar with this information. Board Member
Steel asked staff to provide the Board with a point system for
Capacity Rights. The Board reached a consensus to postpone this
issue pending receipt of additional information.
;~ F. Continued Consideration of crocosed Joint Powers
8 Agreement with Solana Beach Sanitation District.
Resolution No. 87-26.
Omsted moved, Luke seconded to adopt Resolution No. 87-26,
approving a Joint Powers Aqreement with Solana Beach, but that
past agreements referred to in the Joint Powers Agreement be
obtained and reviewed prior to siqninq the aqreement. Motion
carried. Ayes: Gaines, Luke, omsted, Shea, Steel; Nays: None.
Shea moved, omsted seconded to appoint Gaines and Steel to the
San Elijo Joint Powers Authority. Motion carried: Ayes:
Gaines, Luke, omsted, Shea, Steel; Nays: None
6. NEW BUSINESS
A. Discussion of Request from city of Escondido to Confirm
.Need for Ocean Outfall Excansion Project.
omsted moved, Steel seconded to have Escondido be the Lead Agency
for the Ocean Outfall Expansion Project. Motion failed. Ayes:
Omsted, Luke; Nays: Gaines, Shea, Steel
Board Member Gaines stated she was concerned that Cardiff
Sanitation District may be giving up control by making Escondido
the Lead Agency. Ci ty Attorney Krauel stated that typically
. "Lead Agency" means control. The Board directed staff to clarify
the legal authority of a Lead Agency and Cardiff Sanitation
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District's veto powers if Escondido is given the Lead Agency
responsibility.
8 B. Reauest bY Terral Investment Co. for District to
Consider Use of Eminent Domain for Construction of a
Sewer Line.
Board Manager Shafer requested direction from the Board as to use
of eminent domain to obtain the necessary easements for the
installation of a sanitary sewer line for the Terral Investment.
Gus Theberge, Terral Investment Company, requested the Board to
use eminent domain and offered his assistance to that end. Mr.
Theberge requested that the necessary forms be provided at the
next meeting to expedite this process.
The Board Manager was directed to draft a policy for use of
eminent domain procedures, but not as appl ied to this specific
project, for consideration at the next meeting.
Board Member Gaines left the meeting at 6:08 P.M.
C. Removal and Installation of Boiler at San Eliio Water
Pollution Control Facility.
Interim City Engineer Hoffland reported to the Board that there
was an existing hot water boiler that needed to be removed, the
... installation of a new boiler was necessary and had been budgeted.
. Steel moved, omsted Seconded to approve the request as stated in
a memo dated June 5, 1987 from Granville Bowman, county Director
of Public Works. Motion carried. Ayes: Omsted, Luke, Shea,
Steel. Absent: Gaines.
8. ADJOURNMENT
Chairman Shea declared the meeting adjourned at 6:10 P.M.
Q)Q~ "'
t; ~ /l It & 6¥/1 ~
Richard P. Shea, Chairman . Jane Pool, Board Cle
By: Deborah Cervone, Senior
Office Specialist
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