1990-06-12
- MINUTES OF CARDIFF SANITATION DISTRIcT REGULAR MEETING JUNE 3:2,
8 1990,4:00 P.M., 535 ENCINITAS BOULEVARD, SUITE 100
CALL TO ORDER/ROLL CALL
1.
Board Chairman Gaines called the meetinq to order at 4:26 P.M.
Present: Chairman Marjorie Gaines, Board Members Gail Hano, Anne
omsted, Richard Shea, Pamela Slater.
Also District Manaqer Shafer, District Attorney Krauel,
Present: District Clerk Pool, Public Works Director Auqust, City
Enqineer Warren, 'Utilities Planner Benie, Manaqement
Analyst Schillinqer, Senior Office Specialist Greene.
2. PLEDGE OF AT.T.F.GI~CE
3. ORAL COMMUNICATIONS (115 MINtJ1'ES)
4. :::¡:I :::: Q~:::~9:~~~AR
A.
B. ADDroval of ~uoe 12. 1990. Warrants ~i~t.
(.
8 c. AdoDtion ot Ordinance 9Q-02 I~c.~asipq Connoçtipn Fees from
$2.260 to $3.700 ger Equivalent DwellinG unit.
D. AdoDtion of Ordinance 9Q-0~ Incr,~sin9 Annual Sewer Service
Fee from $228 to $248 ger Eauivalent DwellinaUnit.
F. AdoDtion of Resolution 90-31. Annexi:pa to the Cardiff
Sanitation Dist;ict of .19 Acres Located, at 463 Bristol Ave..
Cardiff - Michael StuQer,
Item 4E was removed from the Consent Calendar by Board Chairman
Gaines.
OJIst:ed moved, llano seconded to close and adopt: the Consent Calendar
as ...ended. !lot:ion carried. Ayes: Gaines, llano, 08ate4, Shea,
Slat:er; Nays: None.
5. NEW BUSINESS
A. Review o~ Aqreement;s to Provide T¡-atlsmifsion CaDaçity ThrouGh
District Facilit~es to Ranc~9 Silnta Fe Communttv Services
District and Solana Beach sapitation D~strict.
(
8 06/12/90 paqe 1 HTG. #90- L, BK#L, PAGE~.;L
:
I
I
I ,,"
06/12/90 CSD Meetinq
8 District Engineer Auqust told the Board the JPA would be
reneqotiating the existinq lease aqreements with Rancho Santa Fe
Community Services District reqardinq certain treatment and
disposal riqhts at the San Elijo Treatment Facility and ocean
outfall. The newly propo~ed aqreement, which would nullify the
existinq aqreements, did not address Rancho's use of Cardiff
Sanitation's collection system in transportinq Rancho's effluent
to the treatment plant.
He said, additionally, a .portion of Solana Beach Sanitation
District's effluent flows throuqh CSD's Olivenhain transmission
facilities but no aqreement has been identified addressinq this
use.
Mr. Auqust said an initial study by staff indicated that sufficient
capacity exists in the Olivenhain transmission facilities to handle
all future District, Solana Beach, and Rancho capacity needs based
on potential District buildout and maximum use of lease capacity
by Rancho and Solana Beach. .
Mr. Auqust supplied Board Members with a draft copy of separate
aqreements between CSD, Rancho and Solana Beach and said the
aqreements would ensure that Rancho and Solana Beach would be
assessed a ."pro rata" share of costs incurred for operations and
, maintenance as well as possible future upgrade and replacement
. expenses associated with those district facilities.
Staff recommendation was that the Board of Directors review the
draft aqreements to provide transmission capacity through District
facilities to Rancho Santa Fe Community Services District and
Solana Beach Sanitation District and provide direction reqardinq
appropriate modifications if any.
Board Chairman Gaines asked if there was a way that the Board could
retroactively make the charqe that should have been made earlier.
District Enqineer Auqust said it was not possible to say how much
effluent went throuqh, however, it could be estimated and
retroactive settlement attempted.
There was qeneral agreement with Chairman Gaines' suqqestion and
it was Board direction to have Staff decide what solution would
work the best, but to make sure CSD is reimbursed in whatever way
works best.
. 06/12/90 Page 2 HTG. #90-10 , BK#L, PAGE~I
,
-, 06/12/90 CSD Meeting
¡8 B. Cousideration of Requef¡t f~om Patrtck 0' ço~.+ to Modify
Reimbursement AGre~,n~nt: Boundarv Lines fQ~ a Publìc Sewer Main
Extension (PC 1814) on Sheffield Drive.
District Engineer AUqust reported that in January of 1986, Patrick
0' Connor extended a public sewer main approximately 370' in
Sheffield Avenue to serve his home. After construction of the
facility, Mr. O'Connor requested and received approval from the
County, actinq on District. s behalf, to form. a reimbursement
district to thereby recov~r a portion of costs incurred in
extendinq the public facilities.
Mr. August said that upon Mr. O'Connor's review of the documents
related to the reimbursement agreement he discovered what he
believed was an error by County staff in drawinq boundary lines
for the reimbursement area. He said Mr. O'Connor was requesting
the oriqinal aqreement be amended to include assessors. parcel
numbers 260-304-18, 19. He said that accordinq to District
policies concerninq reimbursement District boundaries, parcels 18
and 19 would have qualified for inclusion in Mr. O'Connor's
reimbursement area. However, both parcels have now paid all
District fees and connected to the public sewer main extended by
Mr. O' Connor siI1ce the reimbursement aqreement was siqned in March
of 1989. ,He said it was staff's consensus that it would be
\8 inappropriate at this time to ask for reimbursement fees
retroactively.
Mr. August said that althouqh the parcels were excluded from the
original aqreement, the total cost of construction for extending
the public sewer main was spread equally amonq those properties
included in the drawn boundaries. The only effect of including the
two parcels would have been to spread the cost over more lots and
somewhat reduce each lot's proportional share of the cost.
It was Staff's recommendation to deny Mr. O'Connor's request to
modify the reimbursement aqreement boundary lines for the public
sewer main extension of Sheffield Avenue.
Board Chairman Gaines asked if it would be illeqalto ask for
reimbursement fees from the two lot owners.
District Attorney Krauel answered that the Board would have to
determine whether the public would get any benefit from expendinq
public monies to reimburse the person requestinq reimbursement.
Mr. August said, since the existinq property owners are already
connected, the only way the additional reimbursement could be made
would be for the District to do it.
8 06/12/90 paqe 3 MTG. 190- /0 , BKIL, PAGE~
"'" 06/12/90 CSD Meetinq
. Patrick O'Connor said the sewer plans show 10 parcels on the sewer
line and the reimbursements were based on that information. In
July of 1988, he was informed by the County that 10 reimbursement
units had been okayed on this particular line at $1900 each and
would be included on the reimbursement aqreement. However, he
owned 2 of the units. In January of 1989, CSD utilities Planner
Tom Henie informed him that the aqreement had now been qi ven to him
to administer and that it would be presented to the Cardiff
Sanitation District Board. Mr. O'Connor said there was a
discrepancy between the sew~r drawinqs and the assessor's parcel
map. He said there are 8 units that have not been paid for but the
map shows 7 units. He asked that the boundaries be moved on the
pay back aqreement because he believed they are incorrect.
Board Member Omsted asked if it would be possible to amend the
reimbursement amount.
District Attorney Krauel said that it would require everyone's
voluntary cooperation since the Cardiff Sanitation District was not
a party to the reimbursement aqreement.
District Enqineer August said the staff would be qlad to come back
to the Board with the information on how the fee was derived.
\8 Board Member Omsted asked and there was qeneral aqreement that this
item be put on the next aqenda and suqqested the staff report
include the option of the district's reimbursinq Hr. O'Connor and
the possibility of amendinq the reimbursement fee on the remaininq
lots.
Omsted moved, Bano seconded to follow staff recoll8endation to deny
the request to modify the reimbursement aqr...ent ~OUD4ary lines
for public sewer .ain extension of Sheffield Avenue. Xotion
carried. Ayes: Gaines, llano, Omsted, Shea, Slater; Nays: None.
C. AcceDtance of Public Sewer Easement and ADDro~Al Qf Security
AGree"ent for Sewer ID\P~ovements lTM 4.00) in Lon, .;rack Road
from ApD~oximatelv 600 Feet Southerlv o( Fo~una Ranch Road
to Lone Hill Lane an~ Easterly AlopG Lone Hill Tane to Serve
the Pro;ect.
District Enqineer August stated that a condition of city approval
for Tentative Map number 4400 required Barratt American
Incorporated to extend a public sewer main approximately 4,600 feet
off-site of their proposed development alonq Lone Jack Road and
that it be constructed in conformance with District standards and
offered for dedication to the District.
. 06/12/90 paqe 4 HTG. #90-/0 , BK#L, PAGE /'11
.~
-. 06/12/90 CSD Meetinq
8 He said a covenant had been executed by the subdivider to ensure
that the proposed sewer i.provements were constructed, installed
and inspected in accordance with District standards for public
sewer mains.
Mr. Auqust said the construction of these public facilities
requires the project owner to furnish all necessary public sewer
easements to the District prior to acceptance of the covenant and
securities. To date, Barratt had not provided an essential offsite
easement assurinq construct~on and future accessibility.
staff recommended that the Board of Directors continue this item
until such time as the District receives all necessary public
easements to construct the proposed public sewer mains.
slater moved, Hano seconded to continue this it.. until such tiae
as the District receives all neces.ary pUblic e.....ents to
construct the proposed pUblic sewer mains. !lotion carried. Aye.:
Gaines, Hano, omsted, Shea, slater; Nays: Hone.
6. ITEMS REMOVED FROM '¡'HE CONSENT CALENDAR BY BOARD ~ERS
4.E. Ad091;.ion of Reso*u~~on 90-30. A~9lic~tion for ~p.x8¡tion to
the CaJ;'diff S~nitation Qistrict of 72.69 Acres Located
8 1\DQroxim~telv 2000 '~outheast of the IJ¡~ersection of Lone Jack
and Fortuna Ranch Rqads - Mark Heidari.
Board Chairman Gaines had removed this item from the Consent
Calendar and asked the Staff about the issue of j oint use of public
sewer/trail easements mentioned in the staff report.
District Engineer Auqust said there were several issues but the
primary ones were surfacinq and drainaqe. He said drainaqe had
been the issue that had held this up the lonqest. He had been
qiven information that resolved concerns for drainaqe across the
easement and the trail, i. e., that there would be directed flow and
no concentrated flow qoinq across the trails, which would have
created an erosion problem.
The Chairman expressed some concern as to the accuracy of some
statements on the environmental check list form.
Gaines moved, slater seconded to accept Staff reco...ndation to 1)
~ind that project will not have siqnificant environmental effect
accordinq to California Environmental Quality Act section 15074.
2) Adopt Resolution 90-30. Motion carried. Ayes: Gaine., llano,
Omsted, Shea, Slater; Hays: Hone.
8 06/12/90 paqe 5 MTG.t90-Æ-, BK#L, PAGE./fL
06/12/90 CSD Meetinq
. 7. BOARD / DISTRI CT MANAGER ~POR1S
District Enqineer Auqust told the Board that construction had
started at the San Elij 0 Treatment Plant.
District Manaqer Shafer told the Board that the equipment failure
at Olivenhain Road and El Camino Real on Friday, June 8, 1990, was
not the Cardiff Sanitation District's project, it was the Leucadia
County Water District's. Since it was an emerqency , CSD had
provided some crews and equ~pment to assist.
8. ADJOURNMENT
Board Chairman Gaines declared the meetinq adjourned at 5:10 P.M.
" ~
E. Ja e Pool, Board Clerk
By: athy Greene
senior Office specialist
.
. 06/12/90 paqe 6 HTG.t90-Æ-, BKiL, PAGE!17