2000-01 FY 99/00 SEMAP Cert RESOLUTION NO. 2000-01
RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF ENCINITAS
AUTHORIZING FISCAL YEAR 1999/2000 SEMAP CERTIFICATION
TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
WHEREAS, it is the Housing Authority's desire to operate an effective and efficient housing
program; and
WHEREAS, the Department of Housing and Urban Development has required the Section 8
Management Assessment Program (SEMAP) Certification; and
WHEREAS, the City has performed the necessary program performance reviews; and
WHEREAS, the SEMAP Certification has been received and approved by the Housing
Authority at a public meeting; and
NOW, THEREFORE, BE IT RESOLVED, by the Housing Authority of the City of
Encinitas as follows:
1. The 1999/2000 SEMAP Certificationis hereby approved; and
2. That the City Manager is hereby identified and authorized to be the official representative of
the Housing Authority for all program submissionrequirements.
PASSED AND ADOPTED by the Housing Authority of the City of Encinitas at a regular meeting
thereof, held on the 27th day of September, 2000, by the following vote:
AYES: Bond, Cameron, DuVivier, Guerin, Holz, Mohler.
NAYS: None.
ABSTAIN: None.
ABSENT: None. ~.~. ~
SHEILA CAMERON, Chair
City of Encinitas Housing Authority
ATTEST:
I~EBORAH CERVONE, City Clerk
Cook# I
ATTACHMENT B
SECTION 8 MANAGEMENT ASSESSMENT
PROGRAM CERTIFICATION
Section 8 Management Assessment u.s. Department of Housing OMB Approval No. 2577-0215 (exp. 8/31/2003)
and Urban Development
Program (SEMAP) O~ce of Public and Indian Housing
Certification
Public reporting burden for this collection of information is estimated to average 12 hours per response, including the time for reviewing instructions,
seamhing existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may
not conduct or sponsor, and you are not required to respond to, a collection of information unless it displays a currently valid OMB control number~
This collection of information is required by 24 CFR sec 985.101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant-based
assistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the PHA concerns the
performance of the PHA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data
to assess PHA management capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and the
information collected does not lend itself to confidentiality.
Instructions Respond to this certification form using the PHA's actual data for the fiscal year just ended.
PHA Name For PHA FY Ending (mm/dd/yyyy) Submission Date (mm/dd/yyyy)
CITY OF ENClNITAS 06/30/2000 09/29/2000
Check here If the PHA expends less than $300,000 a year In Federal awards ~
Indicators I - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards and its Section 8 programs are not audited
for compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must still
complete the certification for these indicators.
Performance Indicators
1. Selection from the Waiting List. (24 CFR 982.54(d)(1) and 982.204(a))
(a) The PHA has written policies in its administrative plan for selecting applicants from the waiting list.
PHA Response Yes ~ No
(b) The PHA's quality control samples of applicants reaching the top of the waiting list and of admissions show that at least 98% of the families in the
samples were selected from the waiting list for admission in accordance with the PHA's policies and met the selection criteria that determined their places
on the waiting list and their order of serection.
PHA Response Yes ~ No ~
2. Reasonable Rent. (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507)
(a) The PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner ks reasonable based
on current rents for comparable unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and (iii) at the HAP contract
anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA's method takes into
consideration the location, size, type, quality, and age of the program unit and of similar unassisted units, and shy amenities, housing services,
maintenance or utilities provided by the owners.
PHA Response Yes [~ NO [~
(b) The PHA's quality control sample of tenant files for which a determination of reasonable rent was required shows that the PHA followed its written
method to determine reasonable rent and documented its determination that the rent to owner is reasonable as required for (check one):
PHA Response ~ At least 98% of units sampled ~ 80 to 97% of units sampled ~ Less than 80% of units sampled
3. Determination of Adjusted Income. (24 CFR part 5, subpart F and 24 CFR 982.516)
The PHA's quality control sample of tenant files shows that at the time of admission and reexamination, the PRA properly obtained third party verification
of adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income; properly
attributed allowances for expenses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances for
the unit leased in determining the gross rent for (check one):
PEA Response ~ At I~ast 90% of flies sampled ~ 80 to 89% of files sampled ~ Less than 80% of flies sampled
4. Utility Allowance Schedule. (24 CFR 982.517)
The PHA maintains an up-to-date utility allowance schedule. The PHA reviewed utility rate data that it obtained within the last 12 months, and adjusted
its utility allowance schedule if there has been a change of 10% or more in a utility rate since the last time the utility allowance schedule was revised.
PHA Response Yes ~ No ~
5. HQS Quality Control inspections. (24 CFR 982.405(b))
A PHA supervisor (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met the minimum sample size required by
HUD {see 24 CFR 985.2), for quality control of HQS inspections. The PHA supervisor's reinspected sample was drawn from recently completed HQS
inspections and represents a cross section of neighborhoods and the work of a cross section of inspectors.
PHA Response Yes ~ No ~
6. HQS Enforcement. (24 CFR 982.404)
The PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies
were corrected within 24 hours from the inspection and, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the
inspection or any PHA-approved extension, or, if HQS deficiencies were not corrected within the required time frame, the PHA stopped housing assistance
payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligations
for (check one):
PHA Response [~ At least 98% of cases sampled ~ Less than 98% of cases sampled
form HUD-52648 (8//2000)
Previous edition is obsolete Page I of 4 ref. 24 CFR Part 985
7. Expanding Housing Opportunities. (24 CFR 982.54(d)(5), 982.153(b)(3) and (b)(4), 982.301(a) and 983.301(b)(4) and (b)(12)).
Applies only to PHAs with jurisdiction In metropolitan FMR areas,
Check here If not applicable ~
(a) The PHA has a wr[8en policy to encourage participation by owners of units outside areas of poverty or minority concentration which cleady delineates
areas in its jurisdiction that the PHA considers areas of poverty or minority concentration, and which includes actions the PHA will take to encourage
owner participation.
PHA Response Yes ~ No ~
(b) The PHA has documentation that shows that it took actions indicated in its written policy to encourage participation by owners outside areas of poverty
and minodty concentration.
PHA Response Yes ~ No ~
(c) The PHA has prepared maps that show various areas, both within and neighboring its jurisdiction, with housing opportunities outside areas of poverty
and minority concentration; the PHA has assembled information about job opportunities, schools and services in these areas; and the PHA uses the maps
and related information when bdefing voucher holders.
PHA Response Yes ~ No ~
(d) The PHA's information packet for voucher holders contains either a list of owners who are willing to lease, or properties available for lease, under
the voucher program, or a list of other organizations that will help families find units and the list includes properties or organizations that operate outside
areas of poverty or minority concentration.
PEA Response Yes ~ NO ~
(e) The PHA's information packet includes an explanation of how portability works and incrudes a list of neighboring PHAs with the name, address and
telephone number of a portability contact person at each.
PHA Response Yes ~ NO ~
(f) The PH^ has analyzed whether voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration
and, where such difficulties were found, the PHA has considered whether it is appropriate to seek approval of exception payment standard amounts in
any part of its jurisdiction and has sought HUD approval when necessary.
PHA Response Yes ~ No ~
8. Payment Standards. The PHA has adopted current payment standards for the voucher program by unit size for each FMR area in the PHA jurisdiction
and, if applicable, for each PHA-designated part of an FMR area, which do not exceed 110 percent of the current applicable FMR and which are not
less than 90 percent of the current FMR (unless a lower percent is approved by HUD). (24 CFR 982.503)
PHA Response Yes ~ No ~
Enter current FMRs and payment standards (PS)
563 643 805 1119 1320
0-BR FMR 1-BR FMR __ 2-BR FMR __ 3-BR FMR 4-BR FMR
PS 110% PS 110% PS 110% PS 110% PS 110%
If the PHA has jurisdiction In more than one FMR area, and/or if the PHA has established separate payment standards for a PHA-deslgnated
part of an FMR area, attach similar FMR and payment standard comparisons for each FMR area and designated area,
9. Annual Reexaminations. The PHA comptetes a reexamination for each participating family at least every 12 months. (24 CFR 982.516)
PHA Response Yes ~ NO ~
10. Correct Tenant Rent Calculations. The PHA correctly caiculates tenant rent in the rental certificate program and the family rent to owner in the rental
voucher program. (24 CFR 982, Subpart K)
PHA Response Yes ~ No ~
11. Precontract HQS Inspections. Each newly leased unit passed HQS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR
982.305)
PHA Response Yes [~ NO [~
12. Annual HQS Inspections. The PHA inspects each unit under contract at least annually. (24 CFR 982.405(a))
PHA Response Yes ~ NO [~
13. Lease-Up. The PHA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year.
PHA Response Yes ~ No ~
14a. Family Self~uffldency Enrollment. The PHA has enrolled families in FSS as required. (24 CFR 984.105)
Applle~ only to PHAs required to administer an FSS program.
Check here If not applicable ~
PHA Response
a. Number of mandatory FSS slots (Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later
through 10/20/1998. Exctude units funded in connection with Section 8 and Section 23 project-based contract
terminations; public housing demolition, disposition and replacement; HUD multifamily property sales; prepaid or
terminated mortgages under section 236 or section 221(d)(3); and Section 8 renewal funding. Subtract the number of I I
families that successfully completed their contracts on or after 10/21/1998.)
or, Number of mandatory FSS slots under HUD-approved exception I I
form HUD-52648 (8//2000)
Previous edition is obsolete Page 2 of 4 ref. 24 CFR Part 985
b. Number of FSS families currently enrolled
c. Portability: if you are the Initial PHA, enter the number of families currently enrolled in your FSS program, but who
have moved under portability and whose Section 8 assistance is administered by another PHA
Percent of FSS slots filled (b + c divided by a)
14b. Percent of FSS Participants with Escrow Account Balances. The PHA has made progress in supporting family self-sufficiency as measured by the
percent of currently enrolled FSS families with escrow account balances. (24 CFR 984.305)
Applies only to PHAe required to admlnfater an FSS program.
Check here If not applicable ~
PHA Response Yes ~ No ~ ]
Portability: If you are the Initial PHA, enter the number of families with FS$ escrow accounts currently enrolled in your
FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA
Deconcentratlon Bonus Indicator (Optional and only for PHAs with jurisdiction in metropolitan FUR areas).
The PHA is submitting with this certification data which show that:
(1) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area resided in Iow poverty census tracts at the end of the last
PHA FY;
(2) The percent of Section 8 mover families with children who moved to Iow poverty census tracts in the PHA's principal operating area during the last PHA FY
is at least two pementage points higher than the percent of ali Section 8 families with children who resided in iow poverty census tracts at the end of the last
PHA FY;
or
(3) The pement of Section 8 mover families with children who moved to Iow poverty census tracts in the PHA's principal operating area over the last two
PHA FYs is at least two percentage points higher than the percent of all Section 8 families with children who resided in Iow poverty census tracts at the
end of the second to last PHA FY.
PHA Response Yes r~ No ~ If yes, attach completed deconcentratlon
bonus
Indicator
addendum.
I hereby certify that, to the best of my knowledge, the above responses under the Section 8 Management Assessment Program (SEMAP) are true and accurate
for the PHA fiscal year indicated above. I also certify that, to my present knowledge, there is not evidence to indicate seriously deficient performance that casts
doubt on the PHA's capacity to administer Section 8 rental assistance in accordance with Federal law and regulations.
Wamthg: HUD will prosecute fa[se claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Executive Director, signature Chairperson, Board of Commissioners, signature
Date (mm/dd/yyyy) 09/28/2000 Date (mm/dd/yyyy) 09/28/2000
The PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its
certification.
form HUD-52648 (8//2000)
Previous edition is obsolete Page 3 of 4 ref. 24 CFR Part 985
SEMAP Certification - Addendum for Reporting Data for Deconcentration Bonus Indicator
Date (mm/dri/yyyy) 09/28/2000
CITY OF ENC~NITAS HOUSING AUTHORITY
PHA Name
CITY OF ENCINITAS
Principal Operating Area of PHA
(The geographic entity for which the Census tabulates data)
Special Instructions for State or regional PHAs. Complete a copy of this addendum for each metropolitan area or portion of a metropolitan area (i.e., principal
operating areas) where the PHA has assisted 20 or more Section 8 families with children in the ~ast completed PHA FY. HUD will rate the areas separately
and the separate ratings will then be weighted by the number of assisted families with children in each area and averaged to determine bonus points.
1990 Census Poverty Rate of Principal Operating Area 12,674 (4)
Criteria to Obtain Deconcentration Indicator Bonus Points
To qualify for bonus points, a PHA must complete the requested information and answer yes for only one of the 3 criteria below. However,
State and regional PHAs must always complete line 1) b for each metropolitan principal operating area.
1) 13 a. Number of Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHA
FY who live in Iow poverty census tracts. A Iow poverty census tract is a tract with a poverty rate at or below the overall
poverty rate for the principal operating area of the PHA, or at or below 10% whichever is greater.
21
b. Total Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHA FY,
62%
c. Percent of all Section 8 families with children residing in Iow poverty census tracts in the PHA's principal operating area
at the end of the last PHA FY (line a divided by line b).
is line c 50% or more? Yes ~ No ~
2) a. Percent of all Section 8 families with children residing in Iow poverty census tracts in the PHA's principal operating area
at the end of the last completed PHA FY.
b. Number of Section 8 families with children who moved to iow poverty census tracts during the last completed PHA FY.
c. Number of Section 8 families with children who moved during the last completed PHA FY.
d. Percent of all Section 8 mover families with children who moved to Iow poverty census tracts during the last PHA fiscal
year (line b divided by line c).
Is line d at least two percentage points higher than line a? Yes ~ No ~
3) a. Percent of all Section 8 families with children residing in Iow poverty census tracts in the PHA's principal operating area
at the end of the second to last completed PHA FY.
b. Number of Section 8 families with children who moved to Iow poverty census tracts during the last two completed PHA FYs.
c. Number of Section 8 families with children who moved during the last two completed PHA FYs.
d. Percent of all Section 8 mover families with children who moved to Iow poverty census tracts over the last two completed
PHA FYs (line b divided by line c).
Is line d at least two percentage points higher than line a? Yes ~ No ~
If one of the 3 criteria above is met, the PHA may be eligible for 5 bonus points.
See instructions above concerning bonus points for State and regional PHAs.
form HUD-52648 (8//2000)
Previous edition is obsolete Page 4 of 4 ref. 24 CFR Part 985