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1994-01 Bylaws RESOLUTION NO. 94-01 BE IT RESOLVED BY THE HOUSING AUTHORITY OF the City of Encinltas: That the following bylaws be and they are hereby adopted and approved as and the bylaws of the Housing Authority of the City of Encinitas: BYLAWS OF THE HOUSING AUTHORITY OF THE CITY OF ENCINITAS ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be "Housing Authority of the City of Encinitas." Section 2. Seal of Authority. The sale of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. Section 3. Office of authority. The offices of the Authority shall be at such locations in the city of Encinitas, State of California, as the Authority may from time to time designate by resolution. The Authority may hold its meetings at such places as it may from time to time designate by resolution, but only at such times as are convenient to most tenants and in public rooms large enough to accommodate the number of people who may reasonably be expected to attend. Section 4. The Authority. The "Authority" herein shall mean the Board of Commissioners. ARTICLE II - OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairperson, a Vice Chairperson and a Secretary. Section 2. Chairperson. The Chairperson shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chairperson shall sign all contracts, deeds and other instruments of conveyance, debt, guaranty or other financial obligation exceeding the amount of $10,000 made by the Authority. At each meeting the Chairperson shall submit such recommendations and information as he or she may consider proper concerning the business, affairs and policies of the Authority. Section 3. Vice Chairperson. The Vice Chairperson shall perform the duties of the Chairperson in the absence or incapacity of the Chairperson; and in case of the resignation or death of the Chairperson, the Vice Chairperson shall perform such duties as are LB/LH/CROll-969WPS1 (2/15/94) / imposed on the Chairperson until such time as the Authority shall select a new Chairperson. Section 4. Secretary. The Secretary shall be the Executive Director of the Authority and, as Executive Director, he or she shall have general supervision over the administration of its business, affairs and personnel, subject to the oversight of the Authority. He or She shall be charged with the development, acquisition and management of the housing projects and programs of the Authority. The Secretary shall keep the records of the Authority, shall act as secretary of the meetings of the Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to the office. The Secretary shall keep in safe custody the seal of the Authority and shall have power to affix such seal to all contracts and instruments to be executed by the Authority. The Secretary shall also be the Treasurer of the Authority. As Treasurer, he or she shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Authority may select. He or She shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, all such orders and checks shall be countersigned by the Chairperson. He or She shall keep regular book of accounts showing receipts and expenditures and shall render to the Authority, at each regular meeting (or oftener when requested), an account of the transactions and also of the financial condition of the Authority. He or She shall give such bond for the faithful performance of duties as the Authority may determine. The compensation of the Secretary shall be determined by the Authority. Section 5. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority or the bylaws or rules and regulations of the Authority. Section 6. Election or Appointment. The Chairpersonand Vice Chairperson shall be elected at the regular meeting of the Authority held during the month of March each year from among the commissioners of the Authority, and shall hold office for one year or until their successors are elected and qualified, provided, however, that the first Chairperson shall hold office until the expiration of the term as Commissioner. LB/LH/CROll-969WP51 (2/15/94) The Secretary shall be appointed by the Authority. Any person appointed to fill the office of Secretary, or any vacancy therein, shall have such term as the Authority fixes if the Secretary is hired under contract otherwise the Secretary shall hold office unless discharged for cause. No commissioner of the Authority shall be eligible to this office except as a temporary appointee. Section 7. Vacancies. Should the offices of Chairperson or Vice Chairperson become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. When the office of Secretary becomes vacant, the Authority shall appoint a successor, as aforesaid. Section 8. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Housing Authorities Law of California and all other laws of the State of California applicable thereto. The selection and compensation of such personnel (including the Secretary) shall be determined by the Authority subject to the laws of the State of California. ARTICLE III - MEETINGS Section 1. Regular Meetings. Regular meetings shall be held upon posting of notice and agenda in accordance with Sec. 54950 9t. sec. of the California Government Code at the regular meeting place of the Authority on the 4th Wednesday, at 7:00 p.m. of each month, unless the same shall be a legal holiday, in which event said meeting shall be held on the next succeeding business day. Section 2. Special Meetings. The Chairperson of the Authority may, when he or she deems it expedient, and shall, upon the written request of two members of the Authority, call a special meeting of the Authority for the purpose of transacting any business designated in the agenda. The call for special meeting may be delivered to each member of the Authority at any time prior to the meeting or may be mailed to the business or home address of each member of the Authority at least 48 hours prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the agenda, but if all of the members of the Authority are present at a special meeting or have signed a Waiver of Notice and Consent to Meeting, the written notice may be dispensed with. The notice and agenda must be posted in a location which is freely accessible to the public at least 24 hours prior to the special meeting. The notice and agenda must be delivered to every element of the media, written or electronic, which has requested such notice in writing. LB/LH/CROll-969WP51 (2/15/94) Book # --~age # .... Section 3. Quorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. A majority of Commissioners then in office shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Authority upon a vote of a majority of the Commissioners present. Section 4. Order of Business. At the regular meetings of the Authority the following shall be the order of business:' 1. Roll call. 2. Consent calendar with approval of minutes of the previous meeting 3. Items removed from the consent calendar by the public 4. Oral Communications 5. Regular Agenda 6. Items removed form the consent calendar by the Board of Commissioners 7. Report of the Secretary 8. Report of Committees 9. Adjournment. All resolutions shall be in writing and shall be entered in a journal of the proceedings of the Authority. Section 5. Manner of Voting. The voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. ARTICLE IV - AMENDMENTS Amendments to Bylaws. The bylaws of the Authority shall be amended only with the approval of a majority of the members of the Authority at a regular or a special meeting, but no such amendment shall be adopted unless at least seventy-two hours written notice thereof has been previously given to all of the members of the Authority. Dated: February 23 , 199~ HOUSING AUTHORITY OF THE CITY OF ENCINITAS ADOPTED BY THE FOLLOWING VOTE, TO WIT: NAYs:AYES: NoneB°nd' Davis, DuVivier, Hano, Wiegand ~ ~'~///~//~/ ABSTAIN: None By: ABSENT: None /ch--airpersdn ATTEST: SecreCy / LB/LH/CROl~l-969WP51 (2/15/94) Book# / // ,-