2021-06-09 Regular Meeting MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING
JUNE 9, 2021, 6:00 P.M.,, 505 SOUTH VULCAN AVENUE
This meeting was conducted utilizing teleconferencing and electronic,means consistent
with State of California Executive Orders.
1. CALL TO ORDER
Mayor Blakespear called the meeting to order at 6:41 P.M.
2. ROLL CALL
Present: Mayor Catherine S. Blakespear, Deputy Mayor Tony Kranz, Council
Members Kellie Shay Hinze, Joy Lyndes, and Joe Mosca
Absent: None
Also present: City Manager Antil, City Attorney Devaney, Development. Services
Director Doherty, Risk Manager Schwarm, City Traffic Engineer
Bandegan, Principal Planner Gates, City Clerk Hollywood and Deputy
City Clerk Bingham
There being a quorum present, the meeting was in order.
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3. PLEDGE OF ALLEGIANCE
. 4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A. Presentation of Proclamation Declaring June as Pride Month
Mayor Blakespear read the proclamation and Council Member Mosca
accepted the proclamation declaring June as Pride Month.
5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
Cindy Cremona spoke regarding the City's Equity Committee.
Mark Wilcox and Mike Grace spoke regarding impacts of marijuana storefronts
on the community. i
Kristine Schindler spoke regarding pedestrian and bike improvements along
North Vulcan Avenue.
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Barbara Gordon spoke regarding marijuana grow sites.
Natalie Settoon spoke regarding homelessness in the community.
JerylAnne Kessler spoke regarding the proposed Melba, Street Development
project.
6. REPORT FROM CLOSED SESSION
No Closed Session meeting was held.
7. CHANGES TO THE AGENDA
There were no changes to the posted agenda.
8. CONSENT CALENDAR
City Clerk Hollywood announced that Consent Calendar Agenda--Items 8H and
8J were removed by the public.
Council Member Lyndes removed Consent Calendar Agenda Item 8D and Mayor
Blakespear removed Consent Calendar Agenda Item 8K.
COUNCIL ACTION:
Lyndes moved, Mosca seconded to close and adopt the amended Consent
Calendar. Motion carried. Ayes: Blakespear, Hinze, Kranz, Lyndes, Mosca.
Nays: None.
8A. Approval of the Minutes of the May 19, 2021 Special Meeting-Closed
Session; May 19, 2021 Regular Meeting; and the May 26, 2021 Special
Meeting Closed Session. Contact Person: City Clerk Hollywood
Recommended Action:Approve the Minutes.
8B. Approval of the Warrants List. Contact Person: Finance, Manager
Sanderson
Recommended Action:Approve the Warrants.
8C. Authorization to participate in the State of California Fleet Card Program
for fuel purchases. Contact Person: Senior Management Analyst Wilson
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Recommended Action: Authorize participation in the State of California
Fleet Card Program for fuel purchases.
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8E. Authorization to procure Hewlett Packard (HP) storage area network
(SAN) servers, and to renew support and maintenance on existing
hardware. Contact Person: IT Analyst I II O'Connor
Recommended Action: Authorize the procurement of HP hardware
purchases and annual support renewals in the amount of $279,506 in
fiscal year 2021-22 using NASPO ValuePoint (MNNVP-134)� California
Participating Addendum No. 7-15-70-34-002 contract pricing.
8F. Parks and Recreation Commission Work Plan outcomes for FY 2020-21
and proposed work plan for FY 2021-22. Contact Person: Park Operations
Manager Saul
Recommended Action: 1) Receive final report outcomes regarding the
FY 2020-21 Parks and Recreation Commission Work Plan; and 2)
Approve the proposed FY 2021-22 Parks and Recreation Commission
Work Plan. .
8G. Authorization to award a Five-Year Agreement for Managed Print
Services. Contact Person: IT Project Manager Salmon
Recommended Action: 1) Authorize the City Manager to enter into a
Phase 2 Managed Print Services contract with Kyocera Document
Solutions, in conjunction with the City Attorney in substantial foram as for a
not-to-exceed amount of $32,520 in FY 2021-22 and a not !to, exceed
amount annually of$26,520 in FY 2022-23 through FY 2025-26; for a total
not-to-exceed contract cost of $138,600; and 2) Authorize participation in
NASPO ValuePoint Cooperative Agreement #140599, California
Participating Addendum #7-19-70-46-04 for a not to exceed amount of
$32,520 in FY 2021-22 and a not to exceed amount annually of'$26,520 in
FY 2022-23 through FY 2025-26.
81. Annual weed abatement lien list for property owners who have not paid for
removal of hazardous weeds and authorize the Fire Prevention (Division to
transmit list to the County of San Diego. Contact Person: Senior Deputy
Fire Marshal Berberet
Recommended Action: Introduce the annual weed abatement lien list
and authorize the Fire Prevention Division to deliver the list to the County
of San Diego.
8L. Amendment No. 4 for As Needed Maintenance and General Services
Agreement with Desiqn Builders. Contact Person: Park Operations
Manager Saul
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Recommended Action:. City Council authorizes the City Manager to
execute Amendment No. 4 with Design Builders for A's Needed
Maintenance and General Services, in conjunction with the City Attorney
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in substantial form, increasing the agreement by $75,000 for the final
three-year agreement term not to exceed $409,500. The total 'agreement
shall not exceed $629,500 for the six-year term.
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8M. Award construction contract for the MacKinnon Ave ADAI Sidewalk
Improvements project (CS20D). Contact Person: Engineer II Kirk
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Recommended Action: 1) Authorize the City Manager, or designee to
execute a contract in substantial form and any necessary amendments
and time extensions, in consultation with the City Attorney, with! Tri-Group
Construction and Development, Inc. in the amount of $275,035 plus 20
percent -contingency ($55,007) for a total construction contract not to
exceed amount of $330,042 to construct the MacKinnon lAve ADA
Sidewalk Improvements project (CS20D); and 2) Approval to increase the
agreement with JPW Communications by $5,000 for a total noti to exceed
amount of$299,545.
9. ITEMS REMOVED FROM THE CONSENT CALENDAR
8D. Award of Urban Forestry Consulting Arborist Services Contract. Contact
Person: Superintendent Ugrob
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Recommended Action: City Council authorizes the- City Manager or
designee, in consultation with the City Attorney, to execute a contract in
substantial form, for city arborist services between the City of Encinitas
and Dudek for an amount not to exceed $853,904 if all options to extend
are exercised. _
Council Member Lyndes removed this item to request some modifications.
No staff report was given.
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There was Council consensus to continue this item;to a future meeting to
provide Council Member Lyndes an opportunity to discuss with staff.
8H. Safety and Mobility Enhancement on Vulcan. Contact Person: Traffic
Engineer Bandegan
Recommended Action:Adopt Resolution 2021-48 Approval of Design for
Vulcan Avenue Safety and Mobility Enhancements.
City Traffic Engineer Bandegan presented the staff report.
SPEAKERS: .
June Honsberger spoke in support of the recommended action.
Rob Fleener spoke in opposition to the recommended action.
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COUNCIL ACTION:
Hinze moved, Blakespear seconded to adopt Resolution 2021-48
Approval of Design for Vulcan Avenue Safety and! Mobility
Enhancements. Motion carried. Ayes: Blakespear, Hinze, Lyndes,
Mosca. Nays: Kranz. j
8J. Extensions of Memorandum of Agreement with the County of San Diego
Health and Human Services Agency and the Memorandum of
Understanding with the Community Resource Center for the Temporary
Emergency Motel Voucher Program for the COVID-19 response for
emergency non-congregate sheltering to extend the program through
September 30, 2021. Contact Person: Principal Planner Gates
Recommended Action: 1) Authorize the City Manager to execute, in
substantial form, in consultation with the City Attorney, an amendment to
the Memorandum of Agreement (MOA) between the City of Encinitas and
the County of San Diego signed by the City Manager/Director of
Emergency Services to provide hotel rooms for "high-risk" individuals that
are experiencing homelessness during the COVID-19 pandemic to extend
the term through September 30, 2021; and 2) Subject to the approval of
the above-refenced County MOA, authorize the City Manager to execute,
in substantial form, in consultation with the City Attorney, the amendment
to the existing Memorandum of Understanding (MOU) with the Community
Resource Center (CRC) to provide case management services for the
current "high-risk" individuals utilizing temporary lodging to extend the
term through September 30, 2021.
No staff report was given.
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SPEAKERS:
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Cindy Cremona and Natalie Settoon spoke in opposition to the
recommended action. j
COUNCIL ACTION:
Blakespear moved, Mosca seconded to: 1) Authorize the City
Manager to execute, in substantial form, in consultation with -the
City Attorney, an amendment to the Memorandum of Agreement
(MOA) between the City of Encinitas and the County of San Diego
signed by the City Manager/Director of Emergency Services to
provide hotel rooms for "high-risk" individuals that are experiencing
homelessness during the COVID-19 pandemic to extend! the term
through September 30, 2021; and 2) Subject to the approval of the
above-refenced County MOA, authorize the City Manager to execute,
in substantial form, in consultation with the City Attorney, the
amendment to the existing Memorandum of, Understanding (MOU),
with the Community Resource Center (CRC) to provide case
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management services for the current "high-risk" individuals utilizing
temporary lodging to extend the term through September;30, 2021.
Motion carried. Ayes: Blakespear, Hinze, Kranz, Lyndes, Mosca.
Nays: None.
8K. Extension of the Affordable Unit Policy (AUP) program for five years.
Contact Person: Associate Planner Jedynak
Recommended Action: Direct staff to continue the AUP program with its
current provisions for five years to June 16, 2026, matching thel expiration
date of the similar Housing Certificate Program (HCP) and allowing time to
evaluate the AUP program in light of SB 1226 and the recently revised
ADU/JADU provisions and return to Council with recommendations to
continue, revise, or end the program.
Mayor Blakespear removed this item from the Consent Calendar and
spoke in support of the recommended action.
No staff report was given.
There were no public speakers.
COUNCIL ACTION:
Blakespear moved, Kranz seconded to direct staff to continue the
AUP program with its current provisions for five years to June 16,
2026, matching the expiration date of the similar Housing Certificate
Program (HCP) and'allowing time to evaluate the AUP program in
light of SB 1226 and the recently revised ADU/JADU provisions and
return to Council with recommendations to continue, revise, or end
the _program. Motion carried. Ayes: Blakespear, Hinze, Kranz,
Lyndes, Mosca. Nays: None.
10. ACTION ITEMS
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10A. City of Encinitas Community Grant Program Application Requests for FY
2021-22. Contact Person: Arts Administrator Gilliam
Recommended Action: Review and approve the evaluation panel's
recommended funding allocations and make any desired ' additional
allocations to the grant applicants.
Mayor Blakespear announced that this item would be continued to the
June 16, 2021 City Council meeting.
10B. City Council discussion and actions regarding the redistricting process
along with the new laws, regulations and timelines. Contact Person:
Department Manager II Schwarm
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Recommended Action: 1) Receive information and discuss the need to
redistrict the current 2017 Council adopted district boundaries and the
timeline based on census delays; 2) Receive information and discuss the
new procedural and substantive requirements governing redistricting
under the newly adopted FAIR MAPS Act, including criteria, new outreach
and noticing requirements; 3) Decide and direct staff on a redistricting
method - Council maintained or a commission process; 4) �If Council
maintains the redistricting process, approve the proposed timeline and
public outreach as outlined in Attachment 2 of the agenda report; and 5) If
a commission process is selected, identify what type of commission as
outlined in Attachment 3 of the agenda report and direct staff to return at
the earliest possible time with a recommended process for a commission
selection criteria, timeline, cost and scope.
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Risk Manager Schwarm introduced Special- Counsel Chris Skinnell with
Nielsen Merksamer, and Doug Johnson and Shannon Kelly with National
Demographics Corporation.
Mr. Skinnell presented the staff report and responded to questions from
the Council.
There were no public speakers.
COUNCIL ACTION:
Mosca moved, Blakespear seconded to: 1) direct staffs to move
forward with a Council maintained process; and 2) approve the
proposed timeline and public outreach as outlined by staff to include
additional extensive outreach efforts. Motion carried. Ayes:
Blakespear, Hinze, Lyndes, Mosca. Nays: Kranz.
11. INFORMATIONAL ITEMS
There were no informational items.
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12.- COUNCIL MEMBER INITIATED AGENDA ITEM
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There were no Council Member Initiated items.
13. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC
53232.3(d)) / POSSIBLE DIRECTION TO STAFF
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No reports were given.
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14. CITY MANAGER REPORTS I
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City Manager Antil stated all City facilities, including City Hall, would be
reopening to the public on June 15, 2021.
15. CITY ATTORNEY REPORTS
No report was given.
16. ADJOURNMENT
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Mayor Blakespear adjourned the meeting at 9:36 P.M.
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Kathy Hollywood, t erk Catherine S. Blakespear, Mayor
By: Claudia Bingham
Deputy City Clerk
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