2015-09-16 MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING
SEPTEMBER 16, 2015, 6:00 P.M., 505 SOUTH VULCAN AVENUE
1. CALL TO ORDER
Mayor Gaspar called the meeting to order at 6 01 P M
2. ROLL CALL
Present: Mayor Kristin Gaspar, Deputy Mayor Catherine S Blakespear,
Council Members Tony Kranz, Mark Muir and Lisa Shaffer
Absent: None
Also present: City Manager Brust, City Attorney Sabine, Planning and Building
Director Murphy, Principal Planner Langager, Deputy Planning
Director Ranu, City Clerk Hollywood and Deputy City Clerk
Bingham
There being a quorum present, the meeting was in order.
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
4A. Proclamation for Oktoberfest 2015 to the Encinitas Chamber of
Commerce
Mayor Gaspar presented a proclamation to Encinitas Chamber of Commerce
President Bob Gattinella
4B. CalTrans 1-5 Widening Project Presentation Contact Person Public
Works Director Pruim
Allen Kosup, Corridor Director and Arturo Jacobo, Project Manager presented
the 1-5 Widening project update
COUNCIL CONSENSUS:
There was Council consensus to direct staff to schedule quarterly updates
on the 1-5 Widening Project.
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5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
William Morrison and Rebecca Conley congratulated Council on the recent grant
approval for the El Portal underpass project.
County Supervisor Dave Roberts thanked Encinitas for participating as a host
city for the International Special Olympic Games
Bill Hartsock, Richard Boger and Jeanne Saier requested Council to consider
removing the L-7 Site (Quail Gardens Drive) from the Housing Element maps
Julia Chunn-Heer spoke regarding the Beacons Beach access
Carolyn Jopes spoke regarding "mega" mansions.
6. REPORT FROM CLOSED SESSION
No Closed Session meeting was held
7. CHANGES TO THE AGENDA
There were no changes to the posted agenda
8. CONSENT CALENDAR
ACTION:
Shaffer moved, Muir seconded to close and adopt the Consent Calendar.
Motion carried. Ayes: Blakespear, Gaspar, Kranz, Muir, Shaffer. Nays:
None.
8A. Approval of the Warrants List. Contact Person. Finance Manager
Lundgren
Recommended Action: Approve the Warrants
8B Contract with "Housing Programs" for the administration of the City's
Residential Rehabilitation Program. Contact Person. Management Analyst
Piano-Jones
Recommended Action: Authorize the City Manager, or designee, to
negotiate and execute a contract with "Housing Programs" for the
administration of the City's Residential Rehabilitation Program.
8C Summary vacation of an unused portion of road right-of-way located on
Warwick Avenue adjacent to 1600 Glasgow Avenue. Contact Person:
Senior Engineer Maher
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Recommended Action: Adopt City Council Resolution 2015-49
approving the summary vacation of a portion of Warwick Avenue right-of-
way adjacent to 1600 Glasgow Avenue
8D. Construction contract for the City Hall Sewer Rehabilitation Project,
CF15A. Contact Person: Associate Civil Engineer Hefner
Recommended Action: 1) Authorize the Director of Public Works, or his
designee, to execute a contract with California Building Evaluation and
Construction, Inc. in the amount of $1,192,660 00 plus 15% contingencies
to construct the City Hall Sewer Rehabilitation Project, for a total contract
amount not to exceed $1,371,559.00; 2) Authorize the Director of Public
Works, or his designee, to amend California Building Evaluation and
Construction, Inc 's contract to extend completion dates if necessary; and,
3) Adopt Resolution 2015-61 amending the Fiscal Year 2015-16 budget
allowing a budget transfer in the amount of $100,000.00 from City Project
#CF16A and appropriating $345,559 00 from the Facilities Maintenance
Fund (#403) The Facility Maintenance Fund was instituted to fund major
facility upgrade projects, to fully fund the City Hall Sewer Rehabilitation
Project.
8E. State Homeland Security Grant in the amount of $39,312 for the purchase
and installation of a New Emergency Standby Generator as part of the
City Hall Sewer Rehabilitation Project. Contact Person: Senior
Management Analyst Gallup
Recommended Action: 1) Accept $39,312 in federal funds from the 2014
State Homeland Security Program (SHSP) grant awarded to the City of
Encinitas and authorize the Finance Department to allocate these funds to
work project established for the City Hall Sewer Rehabilitation Project
(CF15A); and, 2) Authorize the Fire Chief to sign and submit the required
California Governor's Office of Emergency Services Fiscal Year (FY) 2014
Grant Assurances
9. ITEMS REMOVED FROM THE CONSENT CALENDAR
10. ACTION ITEMS
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This item has been removed from this agenda and will be placed on a
future agenda. It only appears because it was publicly noticed.
10B. Presentation on the Encinitas Habitat Stewardship Program, formerly
referred to as the Early Multiple Habitat Conservation Program (MHCPI
Implementation Program, Assessment Report to consider public open
space habitat management priorities and costs associated with program
implementation. Contact Person: Principal Planner Langager
Recommended Action: 1) Receive the staff report; 2) Receive and
consider public testimony; 3) Direct staff to implement the Encinitas
Habitat Stewardship Program pursuant to the recommendations specified
in this Agenda Report and attached Site Assessment Report (Attachment
B), and, 4) Continue funding the program at $62,600 annually
Principal Planner Langager presented the staff report.
ACTION:
Gaspar moved, Muir seconded to direct the Environmental
Commission to: 1) prioritize the sites; 2) prioritize the invasive plants
and efforts to control; and 3) coordinate with community groups,
Park & Recreation Commission and public for volunteers.
Blakespear amended the motion, Gaspar and Muir concurred, to
provide outreach to the trails committee; to authorize funding now
for debris removal, encampment cleanups, and sign and trail repair
at Cottonwood Creek (all 4 sites), Indian Head Canyon and Oakcrest
Park.
Motion and amendment carried. Ayes: Blakespear, Gaspar, Kranz,
Muir, Shaffer. Nays: None.
11. INFORMATIONAL ITEMS
11A. An information item describing new permit and service delivery
performance standards and processes resulting from the Planning &
Building Department's continuous improvement efforts. Additionally, an
overview of the administrative discretionary land use project decision
process. Contact Person: Deputy Director Ranu
Recommended Action: Receive the report.
Deputy Director Ranu presented the staff report.
COUNCIL CONSENSUS
There was Council consensus to receive the report.
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12. COUNCIL MEMBER INITIATED AGENDA ITEM
There were no Council Member initiated items
13. FUTURE AGENDA ITEMS ADDED BY COUNCIL MEMBERS
Council Member Muir requested a memo from the City Manager regarding the
City's proactive actions with drainage issues in preparation for the projected El
Nino
14. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC
53232.3(d)) / POSSIBLE DIRECTION TO STAFF
Council Member Kranz had nothing to report.
Council Member Muir reported on a San Elijo JPA meeting
Council Member Shaffer reported on a SANDAG Board of Directors Meeting
Deputy Mayor Blakespear reported on a San Elijo JPA meeting.
Mayor Gaspar reported on the League of California Cities Luncheon, an Encina
Wastewater Authority Capital Improvements Subcommittee meeting and Closed
Session meeting.
15. CITY MANAGER REPORTS / PENDING FUTURE AGENDA ITEMS
City Manager Brust reported on the EI Portal Undercrossing grant approval and
reported that the City had closed on the refinancing of the library bonds.
16. CITY ATTORNEY REPORTS
No report was given
17. ADJOURNMENT
Mayor Gaspar adjourned the meeting at 8 07 p m.
Kathy Hollywoo , ' y Jerk *Krrisinspar,
By- Claudia Bingh
Deputy City Clerk
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