1987-08-17 (3)MINUTES OF STUDY SESSION OF ENCINITAS CITY COUNCIL, AUGUST 17,
1987, 7:00 P.M., 535 ENCINITAS BOULEVARD, SUITE 100
1. CALL TO ORDER / ROLL CALL
Mayor Gaines Called the meeting to order at 7:16 P.M.
Present:
Mayor Marjorie Gaines, Council Members Greg Luke, Anne
Omsted, Richard Shea, Gerald Steel.
Absent: None
Also
City Manager Shafer, City Clerk Pool, City Attorney
Present: Francesca Krauel, Community Development
Director Murphy, Public Works Director August,
Community Services Director Wigginton, Administrative
Services Director Benson, Senior office Specialist
Cervone.
There being a quorum, the meeting was in order.
2. PLEDGE OF ALLEGIANCE
3. SPECIAL PRESENTATIONS
None
4. ORAL COMMUNICATIONS
None
6. REVIEW OF ITEMS PREVIOUSLY DISCUSSED
Review of Proposed Work Proqram and Capital Improvements
Proqram.
City Manager Shafer stated that, upon Council's request, Staff
had prepared a proposed work program and Capital improvements
program. This program was divided into two separate elements;
(1) Work Measurements which would be used as an instrument to
measure workload by which all programs would be evaluated; and
(2) Work Projects, which would list significant programs that the
Council had identified and enable tracking of the progress.
Member Luke stated he would like to see the proposed projects
divided into two categories; internal projects and external
projects.
Dave Wigginton, Community Services Director, gave a slide
presentation on the proposed park projects that were identified
as needing attention. These included refurbishing existing parks
and developing additional park and recreation areas.
Bill Dean, Representing SCHEP (Service Clubs Helping Encinitas
Parks), which include organizations such as Encinitas Rotary
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Club, Encinitas/LaCosta Club, San Dieguito Optimist Club and
Kiwanis Club, expressed a need for upgrading the City parks and
presented a Master Plan for a combination softball/soccer sports
field. He offered SCHEP's assistance in the labor necessary to
make this park a reality.
Ralph Stone explained further the softball/soccer sports field
proposed by SCHEP. He stated that the current recreational
fields were badly in need of repair and this proposed park would
meet the needs of the youth and adult sports activities at
present.
Liz Schmidt, representing Encinitas Soccer Club and San Dieguito
Youth Soccer League, stated that there are over 5,000 soccer
players in this league. There are approximately 175 games every
Saturday, and in the past 12 years, only one soccer field had
been added. She expressed the need for additional sports fields.
Stephen Lebherz asked Council to make this proposed recreational
field a priority.
Rudy Zovora, representing Encinitas Optimists Club, offered their
assistance in facilitating the development of the proposed sports
field.
Robin McMullan, representing San Dieguito Bobby Sox, stated this
park was badly needed and encouraged Council to approve
development.
Lou Aspell, President of Encinitas Little League, stated that
more than 1,000 children were involved in Little League in the
Encinitas area and many more were anticipated in the future. She
also requested Council to approve the development of the proposed
sports field.
Mr. B. Smith suggested that activities for senior citizens be
included in the Park development plan.
Mayor Gaines stated she would like to see a phase-in of
the desired facilities such as bleachers, etc.
Member Luke stated he would support monies spent in land
acquisition for additional parks and recreation facilities for
the future.
Member Shea said that the proposed budget for this development
did not take into consideration the SCHEP organization's offer
for volunteering to help with labor, grading, etc. This could
reduce the cost.
Council asked Staff if the Capital Improvement budget included
street maintenance. City Manager Shafer stated that there was
additional money set aside for roads funded by SB300, Gas tax and
CDBG. In addition, there was $1,600,000 earmarked for Capital
Improvement in the General Fund.
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Administrative Services Director Benson provided staff with an
overhead spread-sheet depicting projected total costs for each
project.
Mayor Gaines suggested that the city not fund drainage
improvements along Vulcan until the plans for the Highway 101
corridor are formalized.
Council was asked by Staff to prioritize these projects in terms
of desirability and which projects merit immediate action. In
addition, Member Steel stated he would like the opportunity to
add any other desired project to the list.
5. PRESENTATIONS / REPORTS
ae
Sign Committee Status Report on Enforcement of Off-premise
Signs
City Manager Shafer stated that the Sign committee had noted
several instances of sign ordinance non-compliance in the hope
that the City would hire additional Code Enforcement Officers.
Mayor Gaines requested that this issue be put on a future agenda.
Shea moved, Steel seconded to extend the meeting until 11:00 P.M.
Motion carried. Ayes: Gaines, Steel, Shea, Luke; Nays:
Omsted.
B. Report and Discussion of Sister City Presentations
Jim Curl gave a brief update on the sister City Program with
the Japanese city of Hondo. A citizen's committee had been
organized to initiate this program. Members included Lloyd
O'Connell, Betty Knutson, Jo Moran, David Wigginton, Judy
Cunningham and Jim Curl. Mr. Curl had prepared a draft letter
for Mayor Gaines' signature, to be included in a package that
would be sent to the City of Hondo. The package included a slide
presentation accompanied by a script and a history narrative
about Encinitas. Additionally, he requested Council to submit
any pictures that would be of interest to the Japanese City.
Member Steel asked that the city receive copies translated into
Japanese of correspondence sent to Hondo.
7. ITEMS FOR INITIAL REVIEW
A. Discussion of Possible Increase in Size of Public Notice
Advertisements per Council Member Steel's Sugqestion.
A request had been made by Council Member Steel to modify the
style and format of Public Notices to make them more noticeable
and understandable in the newspaper. Staff was asked to modify
the CAB notices particularly to accomplish these ends.
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B. Discussion of Possible Council Meetinqs Schedule Chanqe.
City Manager Shafer proposed that the City Council Meetings be
held on the second, third and fourth Wednesdays at 7:00 P.M.,
with the agenda materials available on the Fridays prior to
meetings. This would allow time for more citizen input, Council
questions and newspaper comments. There was general agreement to
the proposed changes. Staff was directed to prepare the
necessary ordinance and work with the special Districts to change
their meeting dates accordingly.
C. Discussion of Flood Insurance Proqram
Member Luke informed Council that the Flood Insurance Program
also protected the coastal bluff area. He stated that by
incorporating the Flood Insurance Program, it would enable
homeowners along the bluff to get less expensive homeowners
insurance.
8. ADJOURNMENT
Mayor Gaines declared the meeting adjourned at 11:24 P.M.
Gaines,- ayor
E.~Ja , City Clerk
By: Deborah Cervone,
Senior office Specialist
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