1986-03-21
SAN
DIEGUITO
WATER
DISTRICT
59 EAST "0" STREET
ENCI NIT AS, CALlFORN IA 92024
(619) 753-1145
AGENDA
I'.ARCH 21, 1986
1. Minutes of January 24, 1986 and February 21, 1986.
2. Request to take bids on pipelines on Catholic church
property.
3. Adopt Director Division Boundaries for November, 1986
election.
4. Discussion of lease of property for surfer museum.
5. Request to purchase new computer equipment.
6. Request to grant sewer easement over ten foot wide district
property on Vulcan Avenue.
7. CWA Report.
8. Review of audit of R.E. Badger Filtration Plant and 1985
operation.
9. Review of district water sales.
10. District Investment Report.
11. Cash Availability Report.
12. Approval of February 28, 1986 warrants.
13. Treasurerls & Revolving Fund Report.
14. Other.
(a.) Nomination of Richard Zogob to JPIA-ACWA
Executive Committee.
(b.) Discussion of personnel items.
MINUTES OF A RErnLAR MEETlNG OF TIlE BOARD OF
D=RS OF SAN DImlIro WATER DISTRIcr HElD
00 MARaI 21, 1986 AT 9:00 A.M.
DIROCTORS PRESENT: Fred B. Weston, Laena. Dashiell and Lars Fah1berg.
D=RS AIlSEm': Robert Weidner and Ralph Stone.
OIHERS PRESENT: Manager Janes S. Tolley, Attorney Wallace Peck, Recording
Secretary Kathleen Pfendler, Construction Coordinator
Stan Urban and guest Audreyrose Allen-Smith.
1. Minutes.
It was rroved by Director Dashiell, seconded by Director Weston, and
carried, that the minutes of the January 24, 1986 board rreeti.ng be approved
and ordered filed, with the follCM:i..n:J correction.
On page 110, 1st paragraph, change the \\Ord personal to personnel.
It was noved by Director Dashiell, seconded by Director Fah1berg, and
carried that the minutes of Februaxy 21, 1986 I:x:lard rreeting be approved and
ordered filed, with the follCMing rorrection.
On page 113, change Director Fah1berg fran an Aye vote to Abstain.
2. Request to take bids on pipelines on Catholic church property.
Manager 'Iblley requested authorization to advertise and accept bids
for Revenue Bond Issue Pipeline Project No. lOA. Bids will be received
April 23; contract award is scheduled for April 25.
Schedule I, Project lOA, in the area of Encinitas, <XmSists of the
construction of pipelines in ~ zones of approxiIrate1y 715 linear feet of
16" asbestos-cerrent pipe and 685 feet of 12" asbestos-carent pipe cc:rtp1ete
with valves, fittings, fire hydrants, appurtenances. '!he project will include
connections to existing pipelines including excavation backfill, CClYp3.ction,
testing and pavem:mt replac:em.:nt.
It was roved by Director Dashiell, seconded by Director Weston, and
carried, that authorization to advertise and accept bids for Water Revenue
Bond Project lOA (Saint John Catholic Church), as set out in Resolution No.
R86-13 under the heading "RESOLUTloo OF TIlE BOARD OF D:r=roRS OF SAN D=
WATER DISTRIcr APP= PlANS AND SPl'X:IFICI\.TlooS FOR PIPELINE P= AND
APPROVIN; CALLIN:; FOR BIDS 'IHEREC:N (Revenue Bond Project lOA). II
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Passed and adopted. by the follCMi.n;:r vote:
AYES: Directors Weston, Da.shiell and Fahlberg.
OOES: None.
ABSENI': Directors Weidner and Stone.
This resolution is set out in Resolution Book No. 9 at page 1.
3. Adopt Director division bc:>undaries for Noverri:>er, 1986 election.
As discussed at the May 24, 1985 board rreet~, the division
ooundaries have been reviewed in an attarpt to rrake divisions 3, 4 & 5 rrore
equal in population. '!he Manager r€fXJrted that the proposed southerly ooundary
of Division 3 and the northerly bamdaries of Division 4 and 5 will follow
Santa Fe Drive with Interstate 5 servin:J as the dividing line between Divisions
4 and 5; these changes wuld require no splitting of precincts.
Manager Tolley stated the board had not adopted the proposed division
ooundaries last year, but approved them in principle. At that ti.rre the state
law changed giving SOOD the option to change the date of the board election
so the district election w:.m.ld coincide with the general election. As a result,
the next election of J::oard narDerS was post:p:med fran Novarber of 1985 to
November of 1986.
'lhe Manager reccmrended adoption of these division l:xJundaries, as were
prepared a year ago, so they could be filed with the Cormty Registrar of Voters.
If the incorporation should fail, S[W) would be prepared. If not, no election
would be held.
Attomey Peck noted. that if incorporation passed, the new city COWlcil
w::>uld :bec:x:ne the governing" board. Under the teI:ms of the conditions of the
IAFCO resolution being sutmitted to voters, this district will becare a
subsidiary district of the city on Decani:::>er 1st. CUrrent board rrenbers
w::>uld rarain in office rmti1 that tine.
Manager Tolley stated. that if incorporation does not pass, the district
continues on as is. Director Weston, Dashiell and Weidner's tenn will expire
this year. Director Fahlberg also nust run for office, at the general election,
since he was app:Jinted. to the board due to cynthia TcMnsend IS resigna.tion in
January, 1986.
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It was rroved by Director Dashiell, seconded by Director Fahlberg, and
carried, that the revised bJundaIy map, sutmitted by the Manager, be approved,
as set out in Resolution No. R86-l4 under the heading IIRFSOWTIOO OF 'IRE BOARD
OF DIREl:'roRS OF SAN DImJlTO WATER DISTRIcr CII1\N3IN;; = BalNDARIES OF DISTRIcr
DIVISICNS."
Passed and adopted by the follCMing vote:
AYES: Directors Weston, Dashiell and Fahlberg.
NOES: None.
ABSENT: Directors Weidner and Stone.
This resolution is set out in Resolution Book No. 9 at page 2.
4. Discussion of lease of property for surfer nuseum.
As discussed at the last meeting, the board received a request to lease
the district CMl1ed property at Santa Fe Drive & 1-5 fran Stuart Reser a local
architect and organizer for the prorosed surf nuseum.
M3nager Tolley stated it ~uld be ecx:>rK:lTli.cally difficult for the IlU.1Sel1ffi
organization to lease the Santa Fe property at fair rrarket value. At the
previous :rreeting, the board suggested investigating the feasibility of leasing
the Oak Crest water tank near Balour Drive. If the county park d.epa.rtIrent
could bec::cme convinced that a surf museum ~d be an appropriate addition to
Oak. Crest Park, this would be rrore suitable, as the park restrocm facilities
and parking lots already exist. The county has another snall parcel of property
where SrMD has a water line installed. It IlE.y be rossible that a trade of
the ~ properties might !:::le made.
Attorney Peck cx::nmented on the requirarents for leasing district
property. The water CXlde states that a district can sellar lease property
upJn tenus that afPffiI' to be in the !:::lest interest of the district. There is
considerable flexibility in determining what adequate consideration is. On
one hand, valuable property cannot be given away even though the surf
IYUlSeum is a non-profit organization. On the other hand, it is difficult to
establish a price for leasing this unused tank.
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'Ihe district \o.UU1d receive a higher return if the property were sold for
developrent. If the OOtmty leased its park property, it cxmld do so at a
mini.nal price since it is in the recreation business. sam ~uld have to
notify the planning camtission and get the right kind of zoning.. '!he
district is not subject to zoning in the building and use of water facilities,
but it is doubtful that the surf IlD.1seum \<<)uld be considered as a use of a
water facility, so oounty zoning requirem:mts ~uld apply. CUrrently the
property is not zoned carmercial. The lease ~uld also l:le subject to a
envirormental review by the district and the county..
The l:::oard. recx::mnended not selling or leasing the srmn tank site
property at 1-5 at this tine, but will leave open the option of leasing the
SIMD Oak Crest tank, or trading the Oak Crest property for the county
property in which SI:W) has pipelines. 'l11e district suggested to the county
the trade of the Oak Crest pror:ert-y for the COtmty property on Union Street.
5. Request to purchase new a:rnputer equiprent.
Manager 'lblley stated the San Diegui to Water District currently
operates cc:nputer equiprent, the DEC Systan (Digital Equiprent Corporation),
which has had break.dcMns. '!he canputer is about 12 years old and the design
is a few years older. Parts for repair are difficult to obtain as are
people with the knc:Mledge to rraintain the outdated systan. 'lhe district
staff requests replaCE!fleIlt of this system before it bec:x:rres inoperable.
The Manager added that the staff is taking bids and contacting other
districts that have purchased new carputer systans to find the best p::lssible
price and rraintainance, program a:::anpatability and what action is necessary
to carplete the conversion to a new systan.
The M:ma.ger will have a price and recc:mrEI1dation at the April l:::oard.
rreeting .
6. Request to grant sewer easarent over ten foot wide district property
on Vulcan Avenue.
'!he M:u1ager requested authorization to grant easE!t'el1t to the Leucadia
Cotmty Water District, for the construction of a sewer rrain in conjunction with
the Vulcan Avenue Asses&rent District construction. 'Ibis ease:rent is necessary
to serve property east of sam I s 10 I wide strip of land. Sr:MD does not have
water lines in this easenent at this tine.
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rot 12, Block V of Seaside Gardens Armex
Map 1801 in the County of San Diego
It was noved by Director Dashiell, sea:md.ed by Director Fahlberg,
and carried, that the easenent listed. above be approved. and accepted for
recording, as set out in Resolution No. R86-15 under the heading "RESOUJTICN
OF 'lHE BOARD OF DIREX:TORS OF SAN DImJITO WATER DISTRIcr APPR!.JVll.K; AND
AUTHORIZm:; GRANT OF FASEMENI' TO LEUCADIA COUNTY WATER DISTRIcr."
Passed and adopted by the following vote:
AYES: Directors Weston, Dashiell and Fahlberg.
NOES: None.
ABSENT: Directors Weidner and Stone.
This resolution is set out in Resolution Book No. 9 at page 3.
7. cw. Report.
Director Dashiell, district representative, reported on the M3rch
13, 1986 rreeting of the San Die~o County Water Authority.
8. Review of audit of R. E. Badger Filtration Plant and 1985 operation.
'!he Manager reviewed. the 1985 filtration plant audit which had been
mailed to each director.
A surplus of $46,393.00 was paid to the plant for the year ending
December, 1985. The $46,393.00 will be repaid to the districts' in prop:>rtion
to that paid by each district less the cost of operation proportionate to the
use by each district. SFID will receive a refund of $18,220, and ~ a
refund of $28,220. These payrrents were approved by SPID in M3rch, 1986.
14. Other.
(a.) Ncmination of Richard Zogob to JPIA/~ Executive Cam1ittee.
Manager Tolley stated that another llDlA/JPIA nanber district,
SWeetwater Authority, has requested. that the SIW) concur in its nanination
of Richard G. Zcgob of the ACWA/JPIA Board of Directors to the Executive
Carrni ttee of the l1DlA/ JPIA.
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It was rroved by Director Dashiell, seconded by Director Weston,
and carried, that the S[W) Board of Directors concur with the nanination of
Richard G. Zogob of the SWeetwater Authority for the pJsition on Executive
Carmittee of the ADilA/JPIA, as set out in Resolution No. R86-16 under the
heading "RESOLUTIOO OF 'lHE OOARD OF DIREC'IORS OF 'lHE SAN DIEX;UITO WATER
DISTRIcr CCNCURRING ill NCMINATIOO FOR EXEX:..'UTIVE o::M-ITTl'EE OF ASSCCIATIOO
OF WATER AGENCIES JOmr PCWERS INSURANCE AU'IHORITY ("ACiilA/JPIA") ."
Passed and adopted by the following vote:
AYES: Directors Weston, Dashiell and Fah1.berg.
NOES: None.
ABSENT: Directors Weidner and Stone.
This resolution is set out in Resolution Book No. 9 at page 4.
(b.) Discussion of personnel itans.
'Ihe Manager I s salary is set by the l::xJard of SFID and SCWJ. Santa Fe
Irrigation District adopts their salary schedule effective on January 1st of
each year and San Dieguito Water District on July 1st.
'Ihe Manager's salary was last reviewed and changed in January, 1985
by a personnel o:mnittee rrade up of ooth 00ards. srno granted a 4% rost of
livi.n:;J increase to all of its employees July of 1985, and SFID on
January 1st, 1986 granted its employees a 4% increase.
It was rroved by Director Fah1.berg, seoonded by Director Dashiell,
and. carried, that the Board of Directors of SI:WJ authorize a 4% rost of
living increase effective M3.rch 15, 1986 to Manager James S. Tolley.
9. Review of district water sales.
Revenues are higher than anticipated. Based on the current budget,
the Manager stated water rates are rorrect to meet current needs and rec:x::rrnended
rates not be reduced. If the district cut water rates rrarginall y, and we
sold less water than anticipated, SCH> would be belCM our required ina:rre.
'Ihe Manager will re};Ort back to the board at the April rreeting after a
thorough review of the inccrre and expenses.
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10. District Invest:roont Report.
The report on district invest:nents was subni tted to the Directors.
11. Cash Availability Report.
The Cash Availability Report was subnitted to the Directors.
12. Approval of February 28, 1986 warrants.
It was rroved by Director Dashiell, secorrled by Director Fah1berg,
and carried, that the warrants 12436 throu:Jh 12480, in the arronnt of
$302,053.25, be approved.
13. Treasurer's & Revolvin:3' Fund Report.
Upon perusal of statemonts for period ending February 28, 1986, by
the J:oard, the revolving fund covering checki.nc;J accnnnts and the treasurer's
report were accepted and approved.
Stan Urban Report.
The Manager requested approval of payment to IXm Hubbard Contracting
Ccirpany, Inc. on Project #llA and Project #12 for a total of $14,410, for
the follc:Mi.m contract manges:
Project UlA
Cardiff Cove - 8-inch line valve for existing
system.
Project U2
Highway 101 & Athena - Replaced existing valve.
Highway 101 & Europa - Replaced existing valve.
Vulcan & Ashbury - Rem:Jved abandoned. valve & tee.
Vulcan & Ashbury - Replaced valve & tee & tie-in.
Treasure view - Repairs & overlay.
Hillcrest - ReplaCffiE1t of I-inch &
-$ 2,000.
- 2,000.
- 2,000.
210.
- 2,800.
- 2,000.
l~-inch services. - 3,400.
Tbtal -$14,410.
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It was rroved by Director Dashiell, sea:mded by Director Fahlberg,
and carried, that s~ board authorize increasing the contract payment of
$14,410. to Hubbard Contracting Canpany, Inc. for project #llA & #12, as
set out in Resolution No. Ra6-l? under the heading "RESOllJTIOO OF 'IHE
BOARD OF D:IREX::'IORS OF SAN D=ID WATER DISTRIcr APPROVIN:; aJAN::E ORDERS
FOR =STRIJCT100 OF WATER REVENUE BCND P= 11A AND 12."
Passed and adopted by the following vote:
AYEs: Directors Weston, Dashiell and Fahlberge
NOES: None.
ABSENI': Directors Weidner and Stonee
'!his resolution is set out in Resolution Book Noe 9 at page 5.
-------------
Attorney Peck received the suit filed regarding the prop:>sed
incorporation. 'file District is nana1 as a real party of interest.
Pursuant to the Board I S detennination at the last JIEeti..n:J, S[H) will not
be participating in the suit, but nay attend hearings.
'filere being no further business to care before the board, it was
rroved by Director Dashiell, seconded by Director Fahlberg, and carried,
that the JIEeti..n:J be adjourned. ~. ~~
. "
President
Secretary
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